Administrative Assistant

LOCATION：Westfield UTC, 4301 La Jolla Village Dr., Suite 2040, San Diego, California 

COMPENSATION:

Hourly Base Salary: $25–30 USD per hour 

Eligible for annual performance incentive plan, based on individual and company results.

Actual hourly base salary for this position within the range is determined by factors including prior experience, industry expertise, current business needs, and market conditions. Range does not include potential bonus or benefits.

BENEFITS:

· Competitive salary and benefits package

· Free meals during shifts & associate discounts

· Opportunity to serve the local community

· Career advancement & ongoing leadership developmen

· Medical insurance available for eligible full-time employees

JOB SUMMARY:

The Administrative Assistant plays a key role in supporting daily store operations by maintaining efficient administrative processes, managing accurate records, and facilitating clear, timely communication between all departments. 

JOB RESPONSIBILITIES:

· Oversee daily administrative functions such as filing, meeting coordination, and calendar management.

· Record and reconcile daily sales, perform accounting duties to maintain complete and accurate store financial records, and process expense reimbursements and vendor payments promptly.

· Oversee employee onboarding and offboarding, maintain HR records, track scheduling and attendance, and coordinate payroll and insurance through ADP.

· Monitor purchasing requests, organize invoices and receipts, track inventory data, and ensure accurate store inventory management.

· Prepare operational and sales reports to support management decision-making, and assist with guest service during busy periods as needed.

· Facilitate effective communication between store leadership and other company departments.

· Perform other duties as assigned by upper management.

Specific physical requirements and environmental conditions will vary based on the role. 

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to perform any other job-related duties assigned by their supervisor. 

Qualifications

· Passionate about the restaurant industry; fluent in both Chinese and English preferred

· Associate’s degree or above required; prior experience in business administration, accounting, HR, or restaurant operations preferred

· Proficient in using Microsoft Office, especially Excel

· Detail-oriented, with the ability to work independently and handle multiple tasks in a fast-paced environment

· Strong organizational skills and ability to prioritize effectively

Physical Requirements:

· Ability to stand and walk for extended periods

· Ability to lift up to 30 lbs

· Ability to bend, stretch, and reach for products and supplies (with or without reasonable accommodations)

· Ability to work in temperature-variable environments including refrigerated areas and hot kitchen spaces

· Ability to maintain cleanliness and sanitation of the work area to uphold safety standards

LEGAL COMPLIANCE & EQUAL OPPORTUNITY STATEMENT

Chef Fei is an Equal Employment Opportunity Employer, and strictly complies with the Equal Employment Opportunity Act and the Fair Chance Act. We are committed to creating an inclusive environment and welcome all qualified applicants, regardless of race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, marital status, age, disability, medical condition, genetic information, protected veteran or military status, or any other protected status, in accordance with applicable federal, state/provincial, and local laws.

We only hire individuals who are authorized to work legally in the United States and comply with relevant immigration and employment laws.

As a condition of employment, all employees must provide verifiable identity information and legal work authorization. If valid proof of employment cannot be provided within the statutory time limit, the company will be forced to terminate the employment relationship.

Applicants must be at least 18 years of age.

TO APPLY： 

Please send your resume and cover letter to the following email address: HR@CHEFFEI.COM

Chef Fei looks forward to welcoming you to our team and helping you start a new chapter in your career.