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The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference.  Our 500+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives.  If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team.  LAHSA is leading the fight to end homelessness in LA County.  Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.  

Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles.  As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness. 

Under the direction of the Manager, Finance Grants Management, this position will assist in the daily operations of the financial department of LAHSA.  Areas of responsibility include professional level day-to-day grants management, general ledger account management, accounts receivable, timely processing of cash requests for funder contracts and funding requests for subrecipient contracts, financial reporting, and technical assistance.  This position primarily functions as assistant to the Manager, Finance Grants Management.

• Track, report, and make professional level recommendations about subrecipient fiscal performance, including sub-contract budget provisions, budget modifications and/or amendments.
• Prepare and maintain accounting records for pass-through programs; examine, analyze and interpret accounting records for giving advice or preparing statements.
• Analyze subrecipient monthly budget and accounting reports to maintain expenditure controls.
• Review, analyze and interpret cost allocation plans.
• Assist in providing technical assistance and training to subrecipients and peers.

• Participate in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
• Assist in establishing, implementing and maintaining internal controls and accounting policies and procedures of LAHSA.
• Maintain accuracy and data quality within the Homeless Management Information Systems (HMIS) database.

• Offer innovative enhancements to department operations.
• Ensure funding requests are reviewed and processed appropriately and expenditures are properly recorded in the general ledger, including grant - funding source(s), account code, function, program, and contract, as well as.
  • appropriately entered into LAHSA’s automated fund accounting system general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations.
• As deemed necessary, aid in monitoring of program subrecipients to verify accuracy of records, compliance with standards, policies and procedures.  Also, help to compile monitoring findings and communicate results and recommendations for improvements to systems and procedures.
• Assume other responsibilities as designated by the management. 

Specific:   

• Professionally communicate and coordinate with internal departments and subrecipients with regards to contracts, programs, funding requests and budget matters. 
• Function as CDBG, ESG, DPSS, and ILP Program expert in partnership with the Manager, Finance Grants Management.
• Provide in-depth review of Non-SHP/CoC budget.
• Assist in the approval of cost allocation plans, as well as the monthly monitoring of compliance with match requirements.
• Review budget modifications and change requests from subrecipients and coordinate with supervisor for approval.
• Maintain a subrecipient log for each contract to keep track of issues.
• Track, monitor and analyze a subrecipient’s monthly expenditures to ensure expenses are within the approved budget and communicate any deficiency with the subrecipient for monthly FCGM reporting (BvA).
• Follow-up on funding request submission from subrecipient on a monthly basis.
• Prepare a monthly report of outstanding/un-posted funding requests. 
• Create and send funding request template to subrecipient when contract is executed. 
• Maintain and update spreadsheets for each contract to keep track of a subrecipient’s monthly requests.
• Prepare audit confirmations. 
• Act as back up to Manager, Finance Grants Management, when deemed necessary.

• Ability to read, interpret, apply and communicate regulations and rules which govern the LAHSA programs where applicable, to subrecipients, coworkers, management and officials.

• Work with homeless services funders and subrecipients to ensure compliance with contract terms, policies and procedures and provide any necessary technical assistance.
• Communicate information and ideas clearly, as well as concisely, both written and oral.
• Observe and evaluate the outcome of a problem solution to identify lessons learned or redirect efforts.
• Work with a wide range of constituents in symbiotic manner.
• Maintain appropriate confidentiality with regards to individual client information, as well as subrecipient information.
• Fund accounting and fiscal grants management of federal and non-federal funds.
• Homeless funding regulations, requirements and procedures, including the HUD CoC Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), Measure H, Homeless Emergency Aid Program (HEAP) and California Emergency Solutions and Housing (CESH).
• LAHSA homeless program types.
• 2 CFR Part 200 and general ledger management and maintenance.
• Read, interpret and apply laws, rules, regulations, policies and/or procedures.
• Evaluate information against a set of standards.
• Think logically in analyzing and solving problems.
• Perform mathematical tasks rapidly and accurately.
• Demonstrate attention to detail.
• Manage time appropriately.
• Team-based project management.
• Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet, as well as working knowledge of project management software (MS Project).

• Proven professional experience and educational background.

• Effective November 1, 2021, LAHSA will require proof of vaccination for all employees. This requirement is in response to the public health emergency and is intended to reduce the spread of COVID-19 among LAHSA employees, our stakeholders and those we serve – it will remain in effect for the duration of the public health emergency.  
• Employees may apply for an exemption if they cannot be vaccinated due to complicating medical conditions or sincerely held religious beliefs. If the exemption is approved, then the employees will be subject to weekly COVID-19 testing.