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City of El Cerrito-Administrative Clerk

7/19/2021 8:56:35 AM 615

Salary

$42,636.00 - $51,828.00 Annually

Location

El Cerrito, CA

Job Type

Temporary/Seasonal

Department

Public Works

Job Number

2021-12

Closing date and time

8/1/2021 at 11:59 PM Pacific Time (US & Canada); Tijuana

click to apply

CLASS DESCRIPTION

THE COMMUNITY

Located near the east shore of the San Francisco Bay, the City of El Cerrito is an ethnically diverse community offering a high quality of life within one of the nation's most sophisticated and beautiful living areas. With a population of almost 24,000 residents, El Cerrito has the advantage of being centrally located in a major metropolitan area. El Cerrito is an established community with a strong self-identity and a commitment to enhancing the quality of life for its citizens.

THE DEPARTMENT AND POSITION

The Administrative Clerk job series is utilized by various City departments. The current vacancy exists in the Public Works Department and is a temporary assignment (expected to last 3-6 months but TBD- as needed). Once the assignment is completed, there may be additional temporary opportunities in other city areas (TBD).

The Administrative Clerk class is the entry level into City service; however, experience in the office support field is required. Primary duties involve performing general clerical duties independently and exercising discretion within defined guidelines. Incumbents may fill a single clerical position in a department or division or may be the primary clerical support for a program operation, performing a broad range of duties from general clerical to administrative support duties including administering the day-to-day components of the program. The Administrative Clerk can require a significant amount of the time performing general clerical support duties and may be the front line representative for the Public Works Department. An Eligibility List shall be established for this position, which is valid for one (1) year.

ESSENTIAL FUNCTIONS (DUTIES)

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Essential responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

Assist the public over the telephone or in person; provide detailed information on complex departmental policies and procedures, which may require interpretation, explanation and application involved in the application, registration or permit process to which assigned.
Apply departmental policies and procedures in determining eligibility of public for types of classes or permits; issue permits and forms; collect and process appropriate fees.
Perform day-to-day program administration and clerical support over a specific operation activity such as recreation fee classes and special events and programs.
Word process, proofread and process a variety of documents including general correspondence, memos, and statistical charts from rough draft, voice recordings, or verbal instruction.
Research, compile and summarize a variety of information; prepare original correspondence, memos and narrative or statistical reports; maintain and update departmental databases.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed records, verifying accuracy of information, researching discrepancies and recording information.
Order and maintain office supplies.

QUALIFICATIONS

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
One year of responsible full-time clerical experience. Experience in dealing with the public is desirable.

Education:
Equivalent to the twelfth grade, including or supplemented by business, computer or related courses.

Agency: City of El Cerrito
Phone: (510) 215-4300
Website: http://www.el-cerrito.org

Address: 10890 San Pablo Ave.

El Cerrito, California, 94530

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