City of Pasadena-Data Control Clerk

3/25/2021 12:33:12 AM 1570

Salary$15.68 - $20.65 Hourly $2,717.00 - $3,578.00 Monthly

$2,717.00 - $3,578.00 Monthly

Location *PUSD District Offices: 351 S. Hudson Avenue, Pasadena, CA 91109, CA

CA 91109, CA

Job Type

Full-Time

Department

Various

Job Number

2020-21-72

Closing date and time

4/4/2021 at 5:00 PM Pacific Time (US & Canada); Tijuana


DEFINITION

**MUST APPLY ONLINE ONLY**

Field of Competition:  Open Certification

DEFINITION 


Receives, proofs, and audits data; resolves discrepancies; enters data into a computer by operating a terminal; performs general clerical duties; assists students, public and staff as required.
 
DISTINGUISHING CHARACTERISTICS

The primary responsibility of positions in this class is to assist in the development, processing and proofing of data involving the operation of a computer terminal. Procedures on operating terminals, programs, etc., are fairly well established but incumbents can recommend changes. Due to the large amount of data to be processed, duties tend to be repetitive, requiring supervisory involvement primarily when there are problems or program guidelines are being established or changes implemented. An employee in this class must be able to work under deadlines and still demonstrate a high degree of accuracy.

Positions in this class are distinguished from those in the class of Clerk Typist in that a Data Control Clerk must operate a computer terminal requiring knowledge of terminal procedures and a high degree of accuracy whereas a Clerk Typist performs a variety of clerical duties which do not involve computer terminal operations.

REQUIRED DOCUMENTS

Must attach the following documents to the online application or your application will be disqualified: 
  • High school diploma or GED equivalent (or higher)
*Unit/Degree verification (including equivalency of foreign degrees) must be submitted with the online application as an attachment in the form of unofficial transcripts.  Equivalence of foreign degrees must have been reviewed and verified by a regionally accredited foreign degrees review agency.  
 
Please note: Resumes are not required and are not reviewed in lieu of your application; therefore, ensure your application is complete.

Vacancy Information:
This is to establish an eligibility list for future vacancies.

MINIMUM QUALIFICATIONS AND SPECIAL LICENSE OR LANGUAGE SKILLS

Education: Must possess a secondary (i.e., high school) school diploma, or its equivalent (GED), or higher.

Experience: Equivalent to one (1) year of recent full-time clerical experience, preferably where data processing equipment is used or where large scale systems are applied. Experience in operating a computer terminal.
 

*All required documents MUST be submitted electronically at the time your application is submitted.

SPECIAL LICENSE OR LANGUAGE SKILLS

• A valid class C California Driver's License may be required.
• The ability to speak, read and write a language in addition to English, such as Spanish and Armenian, is desirable.

PHYSICAL REQUIREMENTS

Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties of this class include, but are not limited to:

  • Assists supervisors and administrators in planning programs as well as data flow such as forms, timetables, procedures, etc.
  • Prepares, receives and distributes data.
  • Assists students, public and staff in the proper completion of forms and submittal of information.
  • Receives data and checks for completeness, accuracy, etc.
  • Researches information to resolve discrepancies, complete forms and code data.
  • Enters new data, changes, suspensions, withdrawals, student programs, corrections and other data into the computer through operation of a computer terminal.
  • Proofs computer output for accuracy and resolves discrepancies if found.
  • Maintains liaison with the Data Processing department to process requests for computer products.
  • May perform general clerical duties such as typing, preparing master schedule forms, filing, and mailing.
  • May direct the work of office practice students
  • Performs other related duties as required

EMPLOYMENT STANDARDS AND WORKING CONDITIONS

Knowledge of:

  • Proper procedures in operating computer terminals including limitations, problems and solutions
  • District data processing and programming procedures
  • Microsoft Word and Excel
  • Principles of good public and interpersonal relations
  • Modern office practices and procedures, such as mailing procedures, filing systems, proper format for business correspondence
Ability to:
  • Gather, organize, read and interpret data; proofread for accuracy
  • Maintain good public and interpersonal relations
  • Plan work schedules
  • Speak clearly and logically
  • Follow written and oral directions
  • Organize work effectively
  • Pay attention to detail
  • Handle stress and deadlines
  • Work independently

Employees who receive a regular appointment to the class must serve a probationary period of one hundred and thirty (130) days of paid service. During this period, an employee must demonstrate an overall satisfactory level of performance; failure to do so shall result in the employee's termination without right of appeal to the Human Resources office.

Pay is based on actual hours worked.

Agency
Pasadena Unified School District
Phone
626-396-3600 ext 88402
Website
http://www.pusd.us
Address
351 S. Hudson Ave. Room 116

Pasadena, California, 91104
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