ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)

Develops and coordinates the recruitment, selection and applicant processing functions, including but not limited to: developing and implementing recruitment plans, screening applications for qualifications, designing, coordinating and administering job-related selection procedures, overseeing departmental interview process, and conducting reference and background checks. Reviews, analyzes and makes recommendations regarding recruitment and selection procedures and applicant processing functions.

Coordinates various employee benefit programs (health, life, disability, optional, etc.), including: developing programs to educate employees on new, existing and changes to the various programs; explaining benefit options; enrolling employees in plans and implementing changes; answering questions and resolving related problems; organizing open enrollment periods; and processing COBRA documents and benefits.

Serves as confidential resource for management and employees relative to organizational policies, application of memorandum or understanding for the various bargaining units and problem resolution.

Coordinates employment processes for temporary employees and volunteers.

Coordinates with management, prioritizes organizational needs, and tracks assignments for Professional Support Services Specialists.

Processes invoices and prepares check requests for recruitment and other division expenditures; monitors expenditures ensuring costs are charged to the appropriate accounts.

Conducts new employee orientation. Tracks new employee probationary periods and due dates for annual employee performance appraisals; advises and follows up with appropriate division manager and director.

Tracks and processes salary increases, promotions, transfers, etc.; prepares required forms; calculates new pay rates.

Maintains HR files and records.

Coordinates internship program, including: developing job specifications; conducting recruitment using various sources; and tracking and monitoring placements.

Provides administrative support for various human resources programs, including: classification and compensation and labor relations.

Prepares complex, routine and non-routine reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports and staff reports.

Interacts with a variety of high level individuals, both internally and within the community, to provide information, disseminate departmental information and assist in resolving administrative issues.

Serves as a liaison and/or member of various committees, and/or teams and collaborates, persuades, presents reports to and negotiates with others outside own work area to coordinate efforts and maintain cooperative and efficient relations.

Performs specialized research on assigned subjects for staff and management.

IMPORTANT JOB FUNCTIONS:

Coordinates employee recognition programs and special events.

May develop, coordinate, schedule, and present employee training programs.

Coordinates ergonomic programs; conducts work area reviews and makes recommendations for equipment and/or furniture purchases.

May respond to unemployment claims and attend administrative hearings.

Maintains OSHA logs and generates safety logs.

Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures; processes routine and non-routine matters independently. Disseminates a variety of information and/or reports to various agencies, division, or departments via telephone, mail, email or FAX.

May serve as backup for other positions within the department.

Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Computer                    General Office Equipment

Education and Experience:

• Bachelor's degree from an accredited four-year college or university in a related field; and,
• Two to three years of progressively responsible experience; or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• None

Knowledge of:

• Modern principles and practices of human resources administration and record keeping.
• Recruitment, testing and selection processes.
• Compensation, classification, workers' compensation, disability and benefits administration policies and procedures.
• Human resources information systems.
• Applicable state, federal and local ordinances, laws, rules and regulations.
• Union contract negotiations and applications.
• External governmental bodies and agencies related to area of assignment.
• Office administrative practices and procedures, such as business letter writing and the operation of standard office equipment, including a personal computer.
• Record keeping, report preparation, filing methods and records management techniques.

• Communicating orally with internal staff, the public, and City and government officials in order to give and receive information in a courteous manner.
• Preparing clear and concise reports, correspondence and other written materials.
• Preparing and delivering presentations.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Analyzing and resolving technical data, situations and problems.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.
• Using a computer and all computer applications to perform the essential and important functions of the job.
• Operation and routine maintenance of general office machines, such as copiers, facsimile machines, and telephone systems.

• Ability to identify confidential material and information and maintain confidentiality of same.
• Ability to read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth.
• Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Ability to establish and maintain effective working relationships with others.
• Ability to draft and type correspondence.
• Ability to communicate in English both orally and in writing at the appropriate level.
• Ability to perform mathematical calculations at the appropriate level.
• Ability to deal with complex problems involving several variables in standardized situations.