Under the leadership of the Operations Manager, Policy and Systems, this position is responsible for providing administrative support to ensure the efficient operations of the Policy & Systems Department.  Key duties include coordinating and supporting internal and external meetings, maintaining an organized office, supporting project-based work, and facilitating collaborative endeavors. 

 

• Provide administrative support to the Policy and Systems Department by assisting in the preparation of presentations, organizing charts, spreadsheets, mass mailings and other unique special projects for meetings.
• Calendar and manage the schedule for the department Director.
• Assist the team by scheduling conference calls, meetings, research and confirm meeting venues, prepare meeting agendas and other necessary meeting documents.Perform other duties assigned by the department Director, and work with the Operations Manager to coordinate other duties requested by Associate Directors and/or department staff.
• Place and expedite supply orders, maintain supplies and inventory by checking stock to determine inventory level, obtain vendor quotes/bids.
• For department travel: prepare mileage reimbursements; book reservations, prepare credit card business expense claim forms and other travel related duties assigned by Director or Operations Manager.
• Support onboarding of new staff.
• Maintain department filing system and ensure proper storage and organization of electronic documents on network drives.
• Evaluate and propose modifications to current processes to improve and maximize efficiencies.
• Ensure all collaborate with IT department to ensure equipment is functional and efficient.
• As required, provide support to endeavors connected with the Greater Los Angeles Homeless Count
  
   

• Provide administrative support to the Policy and Systems Department by assisting in the preparation of presentations, organizing charts, spreadsheets, mass mailings and other unique special projects for meetings.
• Assist the team by scheduling conference calls, meetings, research and confirm meeting venues, prepare meeting agendas and other necessary meeting documents.  Perform other duties assigned by the department Director, and work with the Operations Manager to coordinate other duties requested by Associate Directors and/or department staff.
• Place and expedite supply orders, maintain supplies and inventory by checking stock to determine inventory level, obtain vendor quotes/bids.
• For department travel: prepare mileage reimbursements; book reservations, prepare credit card business expense claim forms and other travel related duties assigned by Director or Operations Manager.
• Support onboarding of new staff.
• Maintain department filing system and ensure proper storage and organization of electronic documents on network drives.
• Evaluate and propose modifications to current processes to improve and maximize efficiencies.
• Ensure all collaborate with IT department to ensure equipment is functional and efficient.
• As required, provide support to endeavors connected with the Greater Los Angeles Homeless Count.

• Candidate must have a minimum of two years office work experience.
• Candidate must be professional.
• Candidate must have strong data entry skills as well as interpersonal, organizational, written and oral communication skills and demonstrate attention to detail. 
• An Associate Degree is preferred; however, an equivalent combination of applicable training and experience may be substituted for educational requirements.
• Excellent verbal and written communication skills are mandatory.