Makes necessary adjustments to correct discrepancies by contacting by telephone and correspondence organizations within the department using the goods and services, the Internal Services Department or vendors.

Compares invoices against reports of goods received, payment vouchers, purchase orders and sales agreements, catalogues and other price information.

Responds to vendors' inquiries.

Approves and signs payment vouchers after determining the validity of the claim.

Completes procedures required to make approved changes in purchase orders such as changes in price, goods or services ordered by a designated vendor, and changes in method of delivery.

Checks invoices for such items as correct unit price, trade and cash discounts, delivery terms, time limits, allowable tax exemptions and correct quantities.

Maintains catalogues, price lists, discount sheets and other records against which purchase contracts for supplies, equipment, appliances, and services are written.

Checks invoices for services rendered and for the lease or rental of equipment and verifies charges against purchase orders and agreements.

Operates such office equipment as work processors, personal computer, typewriters, and adding calculating machines to input data, perform computations, and produce documents not requiring the formatting or programming of such equipment.

MINIMUM REQUIREMENTS:
One (1) year of specialized office clerical* experience involving the checking of invoices for payment or the preparation of requisitions involving the use of purchase orders, agreements, price lists, or catalogues.

PHYSICAL CLASS II - LIGHT:
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

*Specialized office clerical experience is defined as performing clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved. 

Credit will be given to applicants who possess additional relevant experience in excess of the Minimum Requirements. 

EXAMINATION CONTENT:
This examination will consist of an evaluation of experience based upon application information weighted 100%.

Candidates must achieve a passing score of 70% or higher on this examination in order to be placed on the eligible list.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing score in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.

SPECIAL INFORMATION:
Appointees may be required to work any shift including evening, nights, weekends and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential migrating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court do not have to be disclosed. 

VACANCY INFORMATION:
The resulting eligible list will be used to fill vacancies throughout the Department of Health Services as they occur.

APPLICATION AND FILING INFORMATION:

APPLICATIONS MUST BE FILED ONLINE ONLY. HARDCOPY/ PAPER APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.

Applications electronically received after 5:00 pm, PT, on the last day of filing will not be accepted. 

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS.  Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job.  Do not group your experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed.  If your application is incomplete, it will be rejected.


IMPORTANT NOTES:

• ALL information supplied by applicants and included in the application materials is subject to VERIFICATION.
• We may reject your application at any time during the examination and hiring process, including after appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
• Utilizing VERBIAGE from the Class Specification and/or Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED.