**MUST APPLY ONLINE ONLY**

Recruitment type: Open

SUMMARY OF DUTIES

Performs a variety of staff duties to relieve an administrator of details relative to clerical procedures and methods, budget preparation and control, operation or other areas of specialized District-wide programs and operations of the unit.

DISTINGUISHING CHARACTERISTICS

A Program Assistant performs administrative-staff duties in relation to assigned District-wide area(s) of responsibility with initiative and without detailed instruction or supervision.  An incumbent of this class received general direction from an administrator and may provide functional supervision over implementation of complex or unique clerical procedures.  An incumbent may exercise general supervision over other clerical personnel assigned to the unit.

Positions in this class are distinguished from those of Office Manager in that the Program Assistant has responsibility delegated to them by senior District administrators for District-wide programs and operations whereas the Office Manager has responsibility for program operations only at a particular school or work site.

Education:           

Graduation  from  high school or evidence of equivalent educational proficiency.  The completion of college level courses, or the equivalent, in personnel, public or business administration, research, statistics or accounting, and/or graduation from a four (4) year college or university is desirable.

Experience:        

Four (4) years increasingly responsible clerical experience or two (2) years in a position comparable to Program Assistant requiring the maintenance of complex procedures involving the gathering, interpreting and analysis of data.  Supervisory experience is desirable.  Two (2) years of upper division studies from an accredited college may be substituted on a pro rata basis (30 semester hours being equal to one year) for up to two (2) years of the required clerical experience.

REQUIRED DOCUMENTS

• High school diploma or GED equivalent (or higher)
  • You  MUST submit transcripts with your application if you wish to substitute upper division studies from an accredited college, which may be on a pro rata basis (30 semester hours being equal to one year) for up to two (2) years of the required clerical experience (Only transcripts are accepted).

*All required documents MUST be submitted electronically at the time your application is submitted.

SPECIAL LICENSE OR LANGUAGE SKILLS
The ability to speak, read and write a language such as Spanish or Armenian, in addition to English, is desirable.

PHYSICAL REQUIREMENTS
Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others. 

Duties of this class include, but are not limited to:

• Assists an administrator by assuming responsibility for the operation and administrative details relating to a specific program or programs and the clerical procedures of a complex area of District-wide operations.
• Develops and recommends procedures for compilation, maintenance, and presentation of data and maintains data used in developing programs and the determination of policies and procedures.
• Supervises installation and maintenance of complex clerical procedures, including preparation of instructions, dissemination of information and functional supervision in the implementation of procedures in support of programs.
• Schedules and coordinates on behalf of the administrator complex activities involving total District operations and resources.
• Compiles annual budget request and supporting data, maintains control of expenditure accounts, and recommends or initiates adjustments in accounts.
• Explains policies and procedures, and speaks for the administrator in person, by telephone contacts and/or at meetings.
• Prepares correspondence, memoranda, reports, bulletins, worksheets, and other required materials relating to assigned programs or project(s)
• May review and edit material prepared by others
• Searches records and obtain information from other offices, schools and agencies as required to complete assigned duties and as directed
• Performs other related duties as required.

Knowledge of:

• Organization and functions of the district
• Legal requirements of the Education and Administrative Codes, and Board policies and procedures
• Rules of the Personnel Commission
• Administrative regulations and procedures
• Modern office procedures, technology and practices
• Budget preparation and control procedures.

Ability to:

• Accurately type, format and edit keyboarded materials using standard computer hardware and software
• Stay up to date on changes, processes, practices and technologies
• Efficiently use modern office technology, equipment and applications
• Interpret and explain laws, regulations and policies that are program-specific
• Gather read, interpret and analyze data and information
• Maintain confidential information and data
• Write and speak clearly, concisely and effectively, using proper grammar, punctuation and spelling
• Develop procedures necessary to accomplish desired program/project goals
• Maintain good public and interpersonal relationships
• Work independently
• Adapt to fluctuating workload and time constraints
• Handle a variety of tasks overcoming interruptions
• Pay attention to detail
• Maintain sensitivity to ethnic, religious, cultural and sexual differences