RECRUITMENT DETAILS:

• The anticipated opening is 12 months per year, 40 hours per week in the Budget & Finance Department; and we will be establishing an Eligibility List for future openings.

• The recruitment will be run as Open and Promotional (open to current employees, employees on the reemployment list, and the public). This will result in an eligibility list with successful promotional candidates ranked first, above outside candidates.

• Only online applications will be accepted:https://www.governmentjobs.com/careers/downey

EDUCATION AND EXPERIENCE:

Any combination equivalent to:

• Graduation from high school supplemented by course work in accounting or payroll

• Three years increasingly responsible payroll, accounting or financial record keeping experience

• School district payroll experience is highly desirable.

KNOWLEDGE OF:

• School District payroll procedures.

• Methods and practices of payroll record keeping.

• Modern office practices, procedures and equipment.

• Financial and statistical record keeping techniques.
• Applicable sections of State Education Code and other applicable laws.

• Interpersonal skills using tact, patience and courtesy.

• Telephone techniques and etiquette.

• Operation of a computer terminal and standard business machines.

• Personal computer software applications, i.e., Microsoft Word, Excel, Internet, Outlook, email, etc.

• Computerized payroll systems, computerized spreadsheet programs, and financial software.

• Oral and written communication skills.

ABILITY TO:

• Perform responsible duties related to payroll record keeping.

• Learn applicable sections of the current negotiated labor contracts, State Education Code and other applicable laws and regulations.

• Compile, organize, tabulate and file data.

• Maintain detailed records for a variety of employee groups.

• Prepare statistical and financial reports.

• Operate personal computer software applications, i.e., Microsoft Word, Excel, Internet, Outlook, email, etc.

• Add, subtract, multiply and divide quickly and accurately.

• Communicate effectively both orally and in writing.

• Read, interpret, apply and explain rules, regulations, policies and procedures.

• Keyboard at an acceptable rate of speed.

• • Work with computerized payroll systems, computerized spreadsheet programs, and financial software.

  • Operate office machines including calculator, typewriter, microfiche, computer terminal and copy machine.

  • Establish and maintain cooperative and effective working relationships with others.

  • Complete work with many interruptions.

  • Work confidentially with discretion.

  • Demonstrate mental acuity sufficient to perform the essential functions of the position.

  • Demonstrate empathy, friendliness, patience and responsibility.

  • Be motivated to produce high quality work product.

  • Demonstrate attendance sufficient to complete the duties of the position as required.

  • Comprehend and follow directions.

  • Maintain a work pace appropriate to the position.

  • Work within strict time lines and stressful situations.

  • Reason in the abstract, process information, make appropriate decisions, and make accurate calculations.

  • Be motivated to excel, be participative and energetic.

  FUNCTION & DUTIES

  BASIC FUNCTION:

  Under the direction of an assigned supervisor, perform a variety of complex and technical payroll-related duties to assure that District employees are paid according to established guidelines and in a timely manner; process and maintain payroll records and monitor data related to classified and certificated employees.

  REPRESENTATIVE DUTIES:

  • Receive and audit District time reports for classified and certificated employees; review, verify and tabulate hours worked and audit for compliance with payroll rules and contract language. E

  • Communicate with District personnel in person, by email and/or by phone to resolve payroll discrepancies and provide information concerning salaries, deductions, and earned vacation and sick days. E

  • Review time sheets and records to assure accuracy and completeness; avoid duplication of hours charged and verify proper authorizing signatures. E

  • Communicate with County offices and State agencies to clarify payroll procedures and exchange information. E

  • Prepare a variety of local and state payroll-related reports (i.e., Worker's Compensation, State Teachers Retirement System, Public Employees Retirement System, etc.); assure proper accounts are charged for payroll expense; prepare payroll projections as requested. E

  • Maintain detailed permanent records on employees regarding accumulation and use of sick leave, vacation and other paid and unpaid leaves. E

  • Audit personnel documents for proper salaries and classifications and determine retirement status of employees; record out-of-class, substitute and temporary assignments. E

  • Prepare supplemental payrolls and adjustments for employees that submit late time sheets and for any other irregular or non-recurring payments; calculate and process retroactive pay raises. E

  • Operate a variety of equipment including a calculator, typewriter, copy machine, microfiche and computer terminal. E

  • Perform related duties as assigned.

    Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.

  EXAMINATION PROCEDURES

  ALL COMMUNICATIONS FROM DUSD REGARDING TESTING AND/OR INTERVIEWS WILL BE SENT VIA EMAIL.

  Anticipated Written Exam: September 12, 2018

  Anticipated Oral/Performance Exam: September 20, 2018

  WORKING CONDITIONS

  ENVIRONMENT:

  Office environment; subject to constant interruptions.

  PHYSICAL ABILITIES:

  Dexterity of hands and fingers to operate computer terminal and other office equipment; seeing to read and assure the accuracy of payroll and financial records and documents; and hearing and speaking to exchange information.

  Agency

  Downey Unified School District

  Phone

  (562) 469-6643

  Website

  http://www.dusd.net/

  Address

  11627 Brookshire Ave.
  
  Downey, California, 90241