PROFESSIONAL SUMMARY

Detail-oriented bilingual professional with two years of experience in administrative management and office operations. Fluent in English and Mandarin Chinese, with a strong track record in administrative coordination, HR support, and financial administration. Experienced in managing sensitive company assets, including checks and product samples, while maintaining strict accuracy and accountability. Advanced proficiency in Microsoft Excel for data analysis and inventory monitoring. Highly organized and capable of multitasking in fast-paced environments while maintaining exceptional attention to detail.

CORE COMPETENCIES

Administrative Operations
Manage daily mail and package distribution while maintaining organized tracking systems. Develop and implement an inbound sample registration process that improved inventory tracking and accountability.

Procurement & Office Maintenance
Monitor office supply levels and coordinate with vendors for procurement and facility maintenance, ensuring continuous operation of office equipment and workplace infrastructure.

Financial Administration Support
Manage the receipt, registration, and internal distribution of company checks with strict accuracy and confidentiality. Tracked monthly utility and property payments to ensure timely processing and maintain organized financial documentation.

Human Resources Support
Assist with recruitment processes by managing job postings and conducting initial resume screening. Coordinate onboarding documentation and administrative setup for new employees to ensure compliance with company procedures.

Travel & Logistics Coordination
Plan and coordinate domestic and international travel for the sales team, including flight and hotel bookings. Optimize travel itineraries to balance efficiency, cost control, and scheduling requirements.

TECHNICAL SKILLS

Languages

• English – Fluent
• Mandarin Chinese – Native

Software

• Microsoft Excel (Pivot Tables, VLOOKUP, Data Management)
• Lark (Feishu)

Administrative Tools & Functions

• Inventory Management
• Vendor Coordination
• Calendar Management
• Office Administration
• Basic Bookkeeping

Job Type: Part-time

Pay: $48,000.00 per year

Work Location: In person