ESSENTIAL DUTIES:
When assigned to the Finance Division, responsibilities include:

•  Stuff bi-weekly payroll and weekly accounts payable checks.
• Distribute Payroll checks and Accounts Payable checks to appropriate departments.
• Sort and mail Accounts Payable checks.
• File cash receipts, paid bills, and other accounting records.
• Type labels and prepare file folders.
• Organize and maintain a variety of files and filing cabinets, including the vault.
• Coordinate storage and retrieval of financial records with City Clerk.
• Copy accounting and financial reports for distribution.
• Run errands which may require use of personal vehicle.
• Data entry tasks.

•  Answer public inquiries in person and on the telephone.
• Greet the public and act as a receptionist at the main lobby desk.
• Provide information on routine questions and direct complex, technical questions or unusual requests to appropriate staff members.
• Take and relay messages.
• Perform a variety of specialized clerical duties and other tasks related to the functions of the office or department to which assigned.

Knowledge of:

• Modern office practices, including filing procedures and use of office equipment such as copiers, computers and FAX machines.    
• Computer software programs such as Microsoft Word and Excel.    
• English usage, spelling, grammar and punctuation.    
• Receptionist and telephone techniques. 

• Type with reasonable speed and accuracy.    
• Operate a personal computer and use basic software.    
• Meet the public with courtesy and tact.    
• Establish and maintain effective working relations with co-workers.    
• Communicate clearly and effectively.    
• Understand and follow written and oral instructions.