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City of Bell

Employment Opportunity

6330 Pine Avenue, Bell, California 90201-1291 - Telephone (323) 588-6211

An Equal Opportunity Employer

Career Opportunity

Assistant City Clerk #22-18

Open Competitive Recruitment

$4,832.46- $5,873.89 Monthly

Fulltime with excellent benefits offered

The City of Bell is recruiting for an exciting career opportunity in the City Clerk’s Office.  We are looking for a team player who will assist the City Clerk with building on the great work that has been done to modernize the city.  The Assistant City Clerk will provide professional administrative and analytical assistance to the City Clerk with city-wide issues, programs or operations. Plans, organizes and conducts special projects and studies and prepares routine and comprehensive reports related to the City’s Clerk’s Office.

Filling Deadline: A City Employment Application, cover letter and copies of any/all certificates and Degrees attained

must be received at City Hall by 4:00PM on Friday, June 24, 2022.  Completed applications can be emailed to hr@cityofbell.org or mailed to City of Bell, Attention: Human Resources Office at 6330 Pine Avenue, Bell, CA 90201.  A completed City of Bell Application must be submitted by the deadline.

DESCRIPTION:

Under general direction, assists the City Clerk in carrying out the programs and activities of the City Clerk function and serves as acting City Clerk in the City Clerk’s absence; drafts and finalizes City Council agendas, minutes and follow ups; serves as Filing Officers in carrying out requirements of the Fair Political Practices commission applicable to the City; implements the City’s records management program; and performs related duties as assigned.  The Assistant City Clerk is distinguished from other administrative positions by the incumbent’s need to know and apply in-depth knowledge of legal requirements, processes, and procedures necessary to support the functions and operations of the City Council in the conduct of City business.

SUPERVISION RECEIVED AND EXERCISED:

This position is responsible for providing highly complex staff assistance to City Council and management staff.  The incumbent is expected to have a high degree of thoroughness and accuracy in performing the required duties, work with considerable independence and perform work according to established guidelines.  May exercise director and/or functional supervision over administrative support staff.  Receives supervision from the City Clerk, City Manager, and City Council.

ESSENTIAL FUNCTIONS:

Duties may include, but are not limited to, the following:

Drafts and finalizes City Council agenda and informational packets; researches and compiles various types of information; prepares a variety of written materials.

Provides administrative oversight of the City’s records management program, which includes the on-going maintenance of policy to facilitate the preservation of public records, calendars and procedure manuals; receives claims and subpoenas for the City.

Plans and directs the maintenance, filing, and safekeeping of all municipal documents.

Dictates and proofreads a wide variety of reports, letters, memos, and statistical charts; independently composes correspondence related to responsibilities assigned.

Monitors compliance with State and local campaign finance and conflict laws; notifies filers of their obligations; provides assistance to filers and maintains logs of all Fair Political Practices Commission required filings.

Attend meetings as required, take and transcribe meeting minutes, conduct follow-up activities related to actions including the indexing and recording of documents and processing agreements.

Assists the City Clerk in conducting City elections; performs pre-election support functions including ordering candidate forms and materials, assembling packets and providing information to candidates and the public on election and candidacy requirements and procedures.

Research, compile, and analyze data for special projects; collect and assemble data and background materials for a variety of reports; develop and recommend solutions.

Provide information and answer inquiries from officials, the public, and City staff on laws, procedures, and policies.

Performs related duties as assigned.

QUALIFICATIONS GUIDELINES:

To qualify for this position, an individual must possess a combination of experience, education, and/or training that would likely produce the knowledge and abilities required to perform the work. A desirable combination of qualifications is described as follows:

Education:

Equivalent to a High School diploma or GED supplemented by college-level coursework in business or public administration.

Experience:

Three (3) years of increasingly responsible experience involving the development and maintenance of detailed and complex records and legal documents, the meeting of critical deadlines and the interpretation of laws, regulations, and other legal requirements; or an equivalent combination of training and experience.  Previous experience as a City Clerk and ability to speak Spanish is desirable.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Operations, services and activities of the Office of the City Clerk.

Federal, state and local laws, codes and regulations applicable to City government operations, procedures, and elections.

Municipal codes and laws such as the Brown Act, Political Reform Act, Public Records Act and Elections Code.

Use of proper business English, grammar, and spelling.

Principles and practices of administrative management including records management.

Methods of analyzing, evaluating and modifying administrative policies and procedures.

Modern office practices, methods, and equipment.

Methods and techniques of providing quality customer service to City staff and members of the public.

Ability to:

Provide information and organize material in compliance with laws, regulations, and policies.

Interpret and make decisions in accordance with laws, regulations, and policies.

Analyze a variety of administrative problems and make sound policy and procedural recommendations.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contracted in the course of work.

Meet critical deadlines while maintaining sufficient flexibility to meet other office needs.

LICENSE, CERTIFICATE, AND REGISTRATION REQUIREMENTS:

Ability to obtain and retain a California Class C driver’s license by the time of appointment.  Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis. Requires ability to obtain a certification as a Notary Public. Certification as a Municipal Clerk is desirable

PHYSICAL AND MENTAL REQUIREMENTS

Mobility – frequent standing or sitting for extended periods; frequent walking; occasional driving may be required depending upon assignment; occasional pushing/pulling; occasional bending, kneeling, squatting and crawling.  Lifting – occasional lifting up to 25 pounds.  Vision – constant use of good overall vision for reading/close up work; frequent use of color perception and eye/hand coordination; occasional use of depth perception and peripheral vision.  Dexterity – frequent repetitive motion from writing and using a computer keyboard; frequent grasping, holding and reaching.  Hearing/Talking - frequent hearing/talking to others on the telephone and in person; occasional hearing of faint sounds.  Emotional/Psychological – frequent decision making and concentration; occasional public contact; occasional working alone.

WORKING CONDITIONS

Work is generally performed in an indoor environment, but occasionally requires travel to other City locations and adjacent areas.  May encounter angry or upset citizens. Subject to frequent interruptions and extensive contact with the public.  Extension of the workday may be required to meet deadlines and or/attendance to meetings.

EXAMINATION PROCESS

Applications will be screened for completeness and fulfillment of the position qualifications.  The most qualified candidates will be invited to participate in the competitive examination process.  The application process will consist of:

                                                Application Screening                                     Qualifying

                                                Interview/Testing                                            Scored 

                                                Medical Examination                                      Qualifying

                                                Background Investigation                             Qualifying

APPLICATION PROCEDURE

Assistant City Clerk #22-18 Applications and information may be downloaded from the City’s website at www.cityofbell.org. 

A copy of any/all of the above-listed required degrees, diploma, and certificates must be attached to your Application.

Completed applications can be emailed to hr@cityofbell.org or mailed to Bell City Hall (6330 Pine Avenue, Bell, CA 90201) to Attn: Human Resources Offices. A completed City of Bell Application must be submitted by the deadline. The deadline to submit the application is 4:00PM, Friday, June 24, 2022.

THE CITY OF BELL

The City of Bell is located approximately 10 miles southeast of Los Angeles.  Bell is a Charter City with a council/administrator form of government.  The City budget is approximately $52 million with 85 full time employees and 100 part time employees.  The population is approximately 35,400.  The City of Bell is an Equal Opportunity/Affirmative Action Employer.  Minorities, women and disabled persons are encouraged to apply for City employment.  It is the intent of the City to have all segments of the community represented at all levels in City government.  The City of Bell makes reasonable accommodations for disabled persons, considering each situation on an individual basis.  Direct requests for accommodation should be made to the City Clerk’s office.  A non-smoking policy adopted by the City Council prohibits smoking in city buildings.  Upon proof of honorable discharge from the Armed Forces of the United States, a veteran’s preference of five points will be added to the final score of candidates who have attained a passing score.  The Immigration Reform and Control Act of 1986 requires all new employees to submit verification of identity and authorization to work in the United States at time of hire.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.  ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.  (Posted: 05/19/2022)