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County of Los Angeles-INVOICE CLERK

5/18/2022 9:39:55 AM 245

Salary

$36,162.72 - $49,887.36 Annually

Location 

Los Angeles County, CA

Job Type

Full time

Department

HEALTH SERVICES

Job Number

Y1167J

Closing date and time

6/6/2022 at 5:00 PM Pacific Time (US & Canada); Tijuana

Max Number of Applicants

500









click to apply

EXAM NO. Y1167J

OPEN COMPETITIVE JOB OPPORTUNITY

 FILING PERIOD: 
 Applications will be accepted starting Monday, May 23, 2022 at 12:30 p.m. (PT).  

FILING WILL BE SUSPENDED AFTER THE FIRST 500 APPLICATIONS ARE RECEIVED OR BY June 6, 2022 at 5:00 p.m. WHICHEVER OCCURS FIRST. 

Applications received after the first 500 will not be considered. 

WITHHOLDS WILL NOT BE ACCEPTED FOR THIS EXAMINATION   

All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. 

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation.  DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails.  Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS annually provides direct care for over 600,000, unique patients, employs over 23,000 staff, and has an annual operating budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov. 


Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty.  In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. 

 

MISSION:
To advance the health of our patients and our communities by providing extraordinary care.


DEFINITION:
Verifies vendors invoices for the purchase of supplies, equipment, appliances, and services, and for the rental or lease of equipment, and initiates payment procedures.

CLASSIFICATION STANDARDS:
Positions allocable to this class are concerned with the maintenance of purchase order records, and verifying vendors invoices and resolving discrepancies to permit payment to vendors for goods and services ordered by departments. This class is distinguished from Account Clerk II positions in accounts payable who also work with invoices but process vendor payments by direct access to the Countywide Accounting and Purchasing System (CAPS) and perform other accounting clerical duties.

Essential Job Functions

Maintains catalogues, price lists, discount sheets and other records against which purchase contracts for supplies, equipment, appliances, and services are written.

Compares invoices against reports of goods received, payment vouchers, purchase orders and sales agreements, catalogues and other price information.

Checks invoices for such items an correct unit price, trade and cash discounts, delivery terms, time limits, allowable tax exemptions and correct quantities.

Checks invoices for services rendered and for the lease or rental of equipment and verifies charges against purchase orders and agreements.

Makes necessary adjustments to correct discrepancies by contacting by telephone and correspondence organizations within the department using the goods and services, the Internal Services Department or vendors.

Completes procedures required to make approved changes in purchase orders such as changes in price, goods or services to be order designated vendor, and changes in method of delivery.

Approves and signs payment vouchers after determining the validity of the claim.

Responses to vendor inquiries.

Operates such office equipment as work processors, personal computer, typewriters, and adding and calculating machines to input data, perform computations, and produce documents not requiring the formatting or programming of such equipment.

Requirements

MINIMUM REQUIREMENTS:
One (1) year of specialized office clerical* experience involving the checking of invoices for payment or the preparation of requisitions involving the use of purchase orders, agreements, price lists, or catalogues.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. 

PHYSICAL CLASS II-Light:
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. 

SPECIAL REQUIREMENT INFORMATION:
*Specialized office clerical experience is defined as performing clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved.  

DESIRABLE QUALIFICATIONS:
Additional credit will be given to applicants that possess the following:

  • Additional experience beyond the Minimum Requirements.

Additional Information

EXAMINATION CONTENT:
This examination will consist of an evaluation of experience based upon application information weighted 100%.

Candidates must achieve a passing score of 70% or higher on this examination in order to be placed on the eligible list.
 
ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis, and those receiving a passing score will be promulgated to the eligible register accordingly.
 
The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.
 
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
 
SPECIAL INFORMATION:
Appointees may be required to work 
any shift including evenings, nights, weekends, and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. 


VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur.
 
APPLICATION AND FILING INFORMATION:

How to Apply
Applications must be submitted online only.  Applications submitted by U.S Mail, Fax, or in person will not be accepted.
 
Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
 
Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website.
 
The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTES:
  • All information and documents provided by applicants is subject to verification.
  • We may reject your application at any time during the examination and hiring process, including after appointment has been made.
  • Falsification of any information may result in disqualification or rescission of appointment.
  • Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected.
  • Please access the link below for important Employment Information.
     http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader)


SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
 

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: 

LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.
 
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.  

NO SHARING OF USER ID AND PASSWORD:  
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. 


DEPARTMENT CONTACT:
Andrea Iniguez, Exam Analyst
(323) 914-5224
Ainiguez2
@dhs.lacounty.gov

ADA COORDINATOR PHONE:
(323) 914-7111 

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922

Agency
County of Los Angeles
Website
http://hr.lacounty.gov
Address
******************

Los Angeles, California, 90010
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