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City of Carson-Part-Time Buyer Assistant

3/17/2022 12:09:02 PM 294

Salary

$28.85 - $36.82 Hourly

Location 

CITY OF CARSON, CA

Job Type

PART-TIME

Department

FINANCE

Job Number

2022-03-16 AC

Closing date and time

3/30/2022 at 6:00 PM Pacific Time (US & Canada); Tijuana










The City of Carson is seeking candidates who are eager to learn and grow within its Purchasing Division - Finance Department.  The ideal candidate ought  to be a team-player, eager to learn and able to utilize spreadsheets to complete assigned tasks.  Also, the ideal candidate must be able to pay attention to details and communicate effectively.  

Current Vacancy Information:
There is currently one (1) part-time vacancy (FLSA: Non-Exempt), with variable work hours, between Monday to Thursday, 7 am to 6 pm.  This position is limited to 960 hours/fiscal year, with additional hours if needed.  

Required Documents:
Resume - indicating relevant work experience in relation to the Buyer Assistant position 

Job Summary:
Under supervision, performs clerical and technical work in purchasing; and related duties as required.  This is a part-time role.

ESSENTIAL DUTIES

(These functions are representative and may not be present in all positions in the class.  Management reserves the right to add, modify, change or rescind related duties and work assignments.)
  1. Assists in the performance of purchasing operations following established rules, policies, and procedures.
  2. Assists in clarifying purchases with city staff and vendors.
  3. Assists in reviewing and editing requisitions for supplies, equipment, and service.
  4. Assists in obtaining and reviewing prices quotations by telephone, electronically and by personal contact with vendors for a variety of supplies and equipment.
  5. Assists with the purchase of items based on knowledge of standard current prices, discounts, and merchandise qualities.
  6. Assists with running reports related to purchasing from our financial software system (i.e. ERP).
  7. Performs related duties as required.
     

QUALIFICATIONS

Qualification Guidelines:
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
 
Education and Experience:
  • Graduation from high school or GED required
  • Additional college level course work in accounting and/or purchasing preferred
  • Two (2) years of increasingly responsible clerical and financial record keeping experience including at least one year of responsible purchasing experience preferred.
 
Knowledge of:
  • Purchasing principals and practices.
  • Purchasing methods, procedures and policies.
  • Sources of supplies, commodity markets, marketing practices, commodity pricing methods and discounts.
  • Modern office practices.
  • Computers and related software (Microsoft Office which includes Word, Excel)
  • Adobe Acrobat
 
Skill and Ability to:
  • Interpret and apply laws, rules and regulations and policies affecting purchasing operations and workflow.
  • Assist in the preparation of accurate specifications and bid packages.
  • Effectively communicate in writing and orally.
  • Develop and maintain cooperative relationships with those contacted during the course of work.
 
License or Certificate:
Possession of valid California Class C driver's license.  Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.


 

WORKING CONDITIONS

Physical Requirements and Working Conditions:
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:
  • Require vision (which may be corrected) to read small print.
  • Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
  • Lower body mobility may not be required.
  • Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
  • Perform work which is primarily sedentary and is subject to inside environmental conditions.
  • May be required to work at work at a computer terminal for prolonged periods.       

RECRUITMENT PROCESS
Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. A resume must be included in the application at the time of submission. Only those applicants determined to be among the most qualified may be invited to participate in the examination process which will consist of the following sections:
 

  • Supplemental Questionnaire, no weight 
  • SME Review, no weight
  • Written exam, weighted 100%

The Human Resources & Risk Management Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights.
 
Supplemental questionnaires are used to evaluate applicant’s indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written exam to be placed on the eligibility list. Passing any/all of the examination sections does not guarantee an invitation to the selection interview. The Human Resources & Risk Management Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
 
Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources & Risk Management Department.  Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.

OTHER INFORMATION

The City of Carson is an Equal Opportunity Employer.  Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call Human Resources for assistance at (310) 952-1736.

 
APPOINTMENT

Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests.  Background and reference checks will be conducted after selection interviews made, and prior to any written conditional job offer. All new employees are required to take a loyalty oath.
 
The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained herein may be modified or revoked without notice.  All statements made on the job application are subject to investigation and/or verification.  Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
 
IMPORTANT NOTICE:  THIS POSITION IS OPEN AND INTERNAL
 
CURRENT CITY OF CARSON EMPLOYEES:

Please do not use your City of Carson email address as part of this application.  You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.
                                                                                       

Agency
City of Carson
Phone
(310) 952-1736
Website
http://ci.carson.ca.us
Address
701 E. Carson Street

Carson, California, 90745
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