The City Clerk's Office at the City of Buena Park services the public by acting as liaison between City Departments, the general public and our Mayor and City Council. The department, under direction of the City Clerk, administers democratic processes such as elections, access to city records, public transparency, and compliance with federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk's Office manages public inquires and relationships and arranges for ceremonial and official functions.
 
At the City of Buena Park, the City Clerk's office has been instrumental in bringing advanced technology to our records management processes. In this department, employees have opportunities to learn and utilize state-of-the-art technology such as live meeting streaming and digital records and agenda management.
 
The City of Buena Park is seeking an experienced professional Assistant City Clerk to perform complex and confidential administrative, analytical, and office support functions within the City Clerk's Department.  The successful candidate will report directly to the City Clerk and act on her behalf during absences. The ideal candidate will have a proactive approach and have the analytical ability to identify impacts and problem solve, be reliable and dependable, possess leadership skills and lead by example, have excellent writing and oral communications skills, be a forward thinker, take initiatives, and be politically savvy. Expert experience in Microsoft Office, including Word, Excel and Outlook is required. Supervisory experience and ability to train and evaluate staff is required.  If you are the ideal candidate with the education, training, and experience described below APPLY TODAY!

GENERAL PURPOSE
Under administrative direction, performs complex and confidential administrative, analytical, and office support functions within the City Clerk's Department; administers records management program, prepares minutes, and coordinates legislation, elections, and public records requests; and does related work as required.
 
DISTINGUISHING CHARACTERISTICS
The Assistant City Clerk performs a range of legislative, election, and administrative functions under the guidance of the City Clerk, including develop­ing and implementing the city's records management program and advising city staff regarding program requirements. This position performs certain functions on behalf of the City Clerk during absences.
 
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
 

QUALIFICATIONS GUIDELINES
Knowledge of:
California Code and California Code of Regulations; Municipal Code and related statutes; rules and procedures governing the notice and conduct of public meetings; procedures related to codification of ordinances; office admin­istration practices and procedures; principles and practices of sound business communications; correct English usage, including spelling, grammar and punctuation; basic functions of public agencies, including the role of an elected City Council and appointed boards and commissions; records management practices; effective customer service techniques.
 
Ability to:
Operate computer hardware and word processing, spreadsheet, and specialized software; operate optical imaging system; use and operate modern office equipment; organize tasks and set priorities; interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies; organize and maintain office records; assist in budget preparation; assist with election proceedings; oversee records management program; communicate effectively, both orally and in writing; prepare clear, accurate, and concise records and reports; maintain sensitive and confidential information; use tact, discretion, and diplomacy in conflict situations; establish and maintain effective working relationships with city and county elected and appointed officials, staff, management, the general public, and others encountered in the course of work.
 
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Physical Demands
While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk.  The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach with hands and arms above and below shoulder level. The employee occasionally lifts and carries records and documents typically weighing less than 20 pounds.
 
Specific vision abilities required by this class include close vision and the ability to adjust focus.
 
Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, city officials, contractors, public and private representatives, and others in the course of work.
 
WORK ENVIRONMENT
The employee frequently works in office conditions where the noise level is usually moderate, at or below 85 decibels.  The employee attends City Council meetings, city events, and other functions on behalf of the city, including functions being held during evening and weekend hours.