Essential Functions
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
 

• Coordinates the preparation and administration of the operating budget, the capital improvement budget, the mid-year budget review, and any amendments as required.
• Determines the accuracy and completeness of department budget calculations.
• Assists in developing budget proposals that support City goals; recommend courses of action as needed.
• Assists the Director with preparing the City's revenue projections and expenditure estimates based on current economic and historical trends.  
• Performs fund analysis.
• Anticipates, identifies and quantifies critical financial issues confronting departments; monitors resolution of short-term issues; participates in development of solutions to long-term issues.
• Assists in the creation of finance-related PowerPoint presentations.
• Prepares the Adopted Budget book, which includes creating budget charts and graphs.
• Monitors and reviews budget to actual revenue and expenditure data for accuracy. Identifies variances and coordinates corrective action with departments or finance staff. Prepares adjusting journal entries as needed to correct.
• Participates in the development and maintenance of internal controls for budget transactions;
• Prepares monthly, quarterly, annual, and ad hoc financial reports for the Director using Eden financial software.
• Assists in the preparation of quarterly financial status reports for the City Council. 
• Conducts surveys and research regarding financial, accounting and budgeting issues.
• Analyzes, evaluates and summarizes complex and technical financial and management records for accuracy and conformance to procedures, rules and regulations.
• Maintains financial (i.e. fixed assets) and statistical databases and prepares statistical reports.
• Keeps up to date and informed regarding California statutory items, GASB and GFOA pronouncements, which may impact the City's financial reporting.
• Assists with Accounting duties, as needed, such as year-end closing, various GL reconciliations, bank reconciliations, other financial reports and the completion of the annual audit and the City's Comprehensive Annual Financial Report (CAFR)
• Assists with Accounting software transition and future updates.
• May perform duties of the Deputy Director of Administrative Services/Finance in his/her absence.
• Other duties as assigned.

Education and Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary.  A typical way of obtaining the knowledge and abilities would be: graduation from an accredited college or university with a Bachelor’s degree in finance, business, accounting or related field and four (4) years of progressively responsible analytical, budget administration, accounting and finance experience.  

Possession of a CPA or a Master’s Degree is preferred.
 
License/Certification/Special Requirements
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.
 
Knowledge, Skills, and Abilities
Knowledge of: principles and practices of governmental budgeting, accounting and public finance; capital and operating budget procedures; federal, state and local laws, rules and regulations governing public sector budget preparation; 
 
Skill and Ability to: interpret and follow City and departmental policies, rules and regulations; assess the potential impact of social and economic trends on City programs; prioritize emerging issues and handle multiple tasks concurrently; apply a variety of policies and procedures where specific guidelines may not exist; maintain accurate filing and indexing systems; assess and effectively present the relative advantages and disadvantages of alternative courses of action; analyze and effectively present revenue and expenditure data and take effective action to resolve problems; assume responsibility and demonstrate initiative and follow-through; communicate effectively both orally and in writing; establish and maintain cooperative working relationships.

Application Packets Must Include:  A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience). 
• Responses to the supplemental questionnaire. 
• Must be specific in describing your qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.  Stating "See Resume" is not an acceptable substitute for a completed application.
• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process.  Every effort will be made to provide a reasonable accommodation where requested.   

1. Application Review: The first phase will be a detailed review and appraisal of each candidate's application.  This phase is for qualifying purposes only.  There is no weight assigned to this phase.  Those candidates who meet the minimum qualifications may be invited to the next phase. 
2. Written Examination:  If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.   
3. Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.  
4. Employment Eligibility List:  The Employment Eligibility List will be established after completion of the examination process.  Current and future vacancies will be filled from this list.  Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.  

• The City supports a Drug-Free Workplace. 
• All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). 
• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

California Department of Motor Vehicle (DMV) Pull Notice System:

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice Program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of the City’s Administrative Regulations covering the use of City vehicles. 

 Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are not substantially exposed to adverse environmental conditions.