City of Santa Monica-Staff Assistant III

2/28/2022 2:56:11 PM 343


$53,172.00 - $65,640.00 Annually


City of Santa Monica, CA

Job Type

Full-Time Permanent



Job Number


Closing date and time

3/10/2022 at 5:30 PM Pacific Time (US & Canada); Tijuana

Knowledge, Abilities and Skills:
Knowledge of:
Modern office procedures, practices and equipment.
Business English, spelling, punctuation and grammar.
Basic mathematics.
Recordkeeping principles and procedures.
Basic principles of supervision.
Effective training techniques.
Effective customer service techniques.
Ability to:
Set up and maintain office files for electronic and hard copy documents.
Operate a variety of office equipment.
Follow oral and written instructions.
Respond to public inquiries in a tactful manner.
Train, lead and schedule the work of staff.
Provide effective customer service.
Establish and maintain cooperative and effective working relationships with City employees and the public.
Perform basic mathematical computations.
Use independent judgment and initiative.
Maintain confidentiality.
Learn and use required software applications.
Skill in:
Typing at a corrected speed of 45 words per minute.
Working with personal computers including (e.g. Microsoft Office®) and other applicable software.
Reading, writing and communicating in English at an appropriate level.

Minimum Qualifications

Education, Training, and Experience:
Graduation from high school or equivalent.  Three years of recent, paid work experience performing a variety of complex clerical support duties.  Recent work experience must have included frequent contact with the general public.  An Associate's degree (or 60 semester units at an accredited college or university) may substitute for one year of the required experience.

Diversity and Inclusion

The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our employees are empowered to perform at their highest level and where their differences make a positive impact.
The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!
Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

HOW TO APPLY:  All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.
NOTE: You must submit a copy of your college level transcripts or diploma with your application if you wish for your education to substitute for two years of the required work experience. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may upload and attach a scanned copy of your transcripts or diploma to your on-line application or or e-mail a copy to mia.engel@santamonica.gov
SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of the following: 
           Performance/Written Examination
           Practical Test: Qualifying (Typing/Keyboarding @ 45 wpm, Microsoft Word and Excel) 
           Oral Interview
BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.
NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Proof of COVID 19 vaccination will be required as a condition of employment. unless a religious or medical/disability exemption is granted by the City. 

BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.



City of Santa Monica
1685 Main Street, Room 101
P.O. Box 2200
Santa Monica, California, 90401