• Manage the Marine Operations Superintendent's calendar, coordinating and scheduling meetings;
• Compose, type, and edit various documents, including memos, letters, reports, and schedules;
• Maintain files and records, order office supplies;
• Initiate purchase orders, direct payments, and imprest check/cash forms, receive and track invoice payment, certify invoices;
• Prepare meeting agendas, meeting materials, transcribe and prepare meeting minutes for the Marine Advisory Tidelands and Operations Sub-Committees;
• Answer phones and address inquiries from the public, ensuring appropriate follow up;
• Manage electronic files including preparing paper files for records retention, scan documents for electronic filing;
• Input and update the computerized Maintenance Management Work Order System (Cityworks), purchase order system (MUNIS), Marina software, Go Long Beach;
• Assist with special projects;
• Drive to offsite meetings and/or trainings;
• Perform other related duties as assigned.

This position is open to all candidates meeting the following minimum qualifications:

• Must possess a valid driver's license at the time of hire.

• High school diploma or equivalent is desirable;
• Five years of clerical and/or administrative-related experience is desirable;
• Experience working for a municipality or other government agency is desirable;
• Proficiency in the use of Microsoft Word, Excel and Outlook is desirable;
• Willingness to work weekends and holidays 

• Knowledge of office administrative practices and procedures and have strong customer service and administrative skills;
• Excellent written, oral, and interpersonal communication skills, using tact and diplomacy in dealing with sensitive and complex issues, situations and people;
• Proficient typing and filing abilities; ability to learn and use various computer software;
• Ability to independently prioritize a heavy workload and establish methods to successfully meet deadlines, and handle multiple assignments and projects efficiently;
• Ability to handle confidential matters; exercise discretion and independent judgment;
• Ability to work consultatively with employees at all levels of the organization and establish and maintain effective working relationships with all those encountered in the course of work;
• Excellent work habits and a desire to be an effective team member.