City of Pasadena-Police Records Technician

1/11/2022 11:25:00 AM 376


$48,490.62 - $60,557.95 Annually


City of Pasadena, CA

Job Type

Full -Time



Job Number


Closing date and time

1/20/2022 at 11:59 PM Pacific Time (US & Canada); Tijuana

click to apply

Please note that applications will only be accepted Thursday, January 13, 2022 through Thursday, January 20, 2022.

The City of Pasadena is currently seeking a Police Records Technician with strong attention to detail, customer service, and administrative support experience. The current vacancy is in the Police Department - Records Section and performs duties specifically related to the preparation and maintenance of police records.

To learn more about the Pasadena Police Department click here.

The ideal candidate will have experience working in a fast paced environment supporting the needs of a variety of individuals, including law enforcement personnel. The successful candidate must be able to work a varied schedule that includes nights, weekends, and holidays on a regular basis.

Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the job description.

  • Makes automated notification to Department of Justice (DOJ) state mandated programs, and manages local supporting files; assists CLETS Agency Terminal Coordinator in enforcing system compliance laws and carrying out validation and audit responsibilities.
  • Interprets information and documentation from department of Motor Vehicles (DMV) and DOJ in order to verify pre-existing records for accuracy and validations; reviews criminal history information with subjects and takes initial requests for challenges to record information; modifies records as needed and makes entries of property, vehicles, firearms, protective orders, and missing persons; releases information as appropriate.
  • Accesses local, state and national law enforcement databases and telecommunications systems to retrieve, enter, validate or modify data and/or confidential information.
  • Retrieves, assembles and disseminates records information to department staff, other law enforcement agencies, the public and other employees in response to subpoenas, according to local, state and federal guidelines.
  • Receives, scans, and processes a variety of confidential reports including traffic collision, crime and arrest reports, criminal and traffic warrants and related police and court documents according to established legal guidelines.
  • Transcribes, inputs, types and/or proofreads officer reports; verifies accuracy and follows up to obtain missing, incomplete or inaccurate information.
  • Controls access to the Police building or section; answers phones and radio calls.
  • Performs related duties as assigned.

Qualification Guidelines

The following list represents the core competencies needed for success in this position.

  • Adaptability - Responding positively to change and modifying behavior as the situation requires.
  • Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability.
  • Oral Communication - Engaging effectively in dialogue.
  • Customer Focus - Attending to the needs and expectation of customers.
  • Handling Conflict - Managing interpersonally strained relationships.
  • Teamwork - Collaborating with others to achieve shared goals.
  • Decision Making - Choosing optimal courses of action in a timely manner.
  • Graduation from high school or GED equivalent.
  • At least two years of recent experience performing clerical or administrative duties, including public contact work. 
  • Completion of college-level courses in criminal justice from an accredited university or experience working in a law enforcement environment is highly desirable.
The selection process may consist of a training and experience evaluation, written test, and/or interview panel.

There is currently one vacancy in the Police Department, Records Section. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.

Candidates selected for this position are subject to a one year probationary work period. 

Special Requirements

Successful completion of P.O.S.T. Records Certification within the first six months of employment.

Successful completion of Livescan Operator/Fingerprint Roller Certification through the
Department of Justice (DOJ) within the first six months of employment.

Successful completion of the state-mandated CLETS training program as required by the California State Department of Justice (DOJ) within six months of date of employment and ongoing maintenance of CLETS certification.

Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.

Successful completion of a comprehensive background investigation is required which may include a review of employment history, criminal conviction record, credit history, use of intoxicants and/or other controlled substances, and psychological evaluation.

As of September 3, 2021, anyone hired with the City of Pasadena must be fully vaccinated for COVID-19 before starting work. The City encourages applicants to get a free vaccination at a place of their choice or at walk-in clinics in Pasadena. A candidate’s vaccination status will be reviewed as part of the post-offer pre-employment physical examination. Exemptions to the mandatory vaccination policy may be available for a medical, disability, or sincerely held religious belief.

City of Pasadena
(626) 744-4366
100 N. Garfield Ave., Rm S135
P. O. Box 7115
Pasadena, California, 91109-7215