NOTE: In an effort to ensure a safe and healthy workplace for all employees, City of Glendale has implemented a Mandatory COVID-19 Testing Policy. The Policy will require all City employees, volunteers, interns, and new hires to test for COVID-19 on a weekly basis unless they provide proof of having received their single dose of a one-dose COVID-19 vaccine regimen or the second dose of a two-dose COVID-19 vaccine regimen. 

This mid-management classification exercises consistent discretion and independent judgment under periodic or general supervision.  

Essential functions of the job include, but are not limited to, the following:
Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.

Researches, investigates and analyzes local, state and federal grants and operations and administrative issues, including functions, organization structures, grant documents and payrolls, work output, workload, and expense control.  Develops processes for the Department for contracts, grant management, project coordination including the grant application process; responsible for management and coordination of Community Services & Parks projects.

Researches, develops and implements policy related to Department operations.

Prepares organization and work flow charts, spreadsheets, policy and procedural manuals, policies and written reports using automated equipment and a variety of computer software packages.

Responsible for representing the Department in various work groups, for studies and program/policy evaluations, as it relates to Department operations, such as fee study, Development Impact Fees, municipal code changes, etc.

Assists in the preparation of division or program budget, and monitors expenditures; develops budget for grant proposals and prepares grant budget reports. 
   
Plans, organizes, prepares materials and makes presentations at public meetings, specifically to the Parks, Recreation and Community Services Commission and City Council and other department board/committee meetings as necessary.

Researches public and private grant programs and prepares, writes, and submits grant applications.  Assists in negotiating and preparing contracts between the City and community service providers, as necessary.  Monitors contract compliance and implements and oversees internal control processes for contracts; reviews all federal, state, and local requirements, interprets laws and develops appropriate policies to ensure compliance with requirements.

Researches and tracks legislation and conducts surveys and studies related to community or Department operations and projects.  Analyzes resulting data and prepares oral or written presentations.  

Attends workshops and seminars and presents information to appropriate personnel for follow-up action.  Serves as Department liaison with other departments or outside agencies. Plans and coordinates projects with other divisions, departments, boards and partners. Confers with City officials and employees on matters of administration, finance, and operation.

Assists in special projects undertaken for purposes of standardization, efficiency, and economy.

Assists in development and design of programs based on need.

Assists in preparing Requests for Proposals and managing contracts.

Reviews and evaluates employees' job performance, and can effectively recommend personnel action.

Plans and coordinates programs and/or projects and submits required related reports to other governmental agencies and grant agencies.

Plans, designs and implements monitoring systems for contracts and programs.  

Coordinates resources from other departments within the City and with other partners to develop and implement projects or programs.  

Prepares and presents formal written and oral reports to City Manager, City Council, division heads and other government agencies including the Department's commissions, boards and committees.  

Represents the Department to non-profit organizations, other government agencies, and the general public.  

Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

Drives on City business as necessary.

Performs other related duties as assigned or as the situation requires.

Knowledge, Skills & Abilities
Knowledge of:
Appropriate professional field or technology.  
Budgetary process and procedures.
Business practices and procedures.
City policies, laws and regulations.
Grant writing/proposal writing technique and coordination.
Principles of management, supervision and training.

Skill in:
Effective oral and written communications, both on a one-on-one and a group basis.
Public contact techniques.
Use of word processing, spreadsheet and other computer software programs and applications.

Ability to:
Provide exceptional customer service to the public and internal City employees.
Communicate effectively in English.
Conduct research and analyze data.
Conduct long-term planning and scheduling of a project and/or program.  
Coordinate groups of people and/or resources effectively.  
Design and implement work flow systems.
Develop and administer a budget.
Effectively supervise subordinates.
Establish and maintain effective working relationships with the public, co-workers, other departments, subordinates and supervisors.
Foster a teamwork environment.
Lead, coach, instruct and motivate employees.
Make formal presentations and speak to large groups.
Model and practice the highest standards of ethical conduct.
Provide clear work instruction.
Read, write and comprehend directions in English.
Review and evaluate employees' job performance.
Understand and use computers to accomplish assignments and guide staff.

Other Characteristics
Willingness to:
Work necessary hours and times to accomplish goals, objectives, and required tasks in a timely manner.
Assume responsibility for maintaining a safe working environment.
Plan, Initiate, recommend and carry out personnel actions.

Experience
Two years of recent experience in administrative work involving budget, management, organization, personnel or other related functions.

Two years of experience with grant writing/proposals as well as the coordination, management and administration of grants is highly desirable.

Grant writing experience involving parks and recreation programing is highly desirable.

Education/Training
Bachelor's degree in public administration, business administration, or a related field.

License(s) / Certification(s)
Valid Class C California driver's license.

Note
An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

Exceptional Customer Service Policy
The City of Glendale places a high importance on quality customer service and prides itself for the high level of services it provides by every employee of the organization. As employees of the City of Glendale, we are committed to providing our diverse community and each other with courteous, considerate, and personal attention.

Please click on the link to read the Exceptional Customer Service Policy. 

EVALUATION OF APPLICATION:  All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the selection process.  

WRITTEN EXAM: (PASS/FAIL) To evaluate the candidate's ability to be successful in this position.  Exam will be relevant to the duties of this position. 
 
ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, and personal fitness for the position.  

Candidates must pass each exam component with a minimum score of 70.00% in order to be placed on the eligible list. 
 
TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate's education and experience as related to the position.  Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position.  The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting.  The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.