Performs a variety of complex professional and administrative functions related to administrative hearings or in-house legal functions, including: receiving and resolving inquiries related to division services; evaluating and analyzing cases; composing correspondence; and developing various complex reports by researching and gathering information/statistics.
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Condition of Employment All new employees, as a condition of employment, must within forty-five (45) calendar days of the date of hire, attest to their vaccination status and provide proof of vaccination or an exemption to the mandatory vaccination policy may be available for a medical, disability, or sincerely held religious belief. Masking and weekly testing (paid for by the City) will be required until proof of vaccination is provided, or the exemption process is completed. For details on how this is applicable to your employment, please contact Human Resources at (323) 848-6860.
EXAMPLES OF DUTIES
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Receives and resolves inquiries, evaluates and analyzes cases; ensures that filings for hearings are timely and complete; and, provides advice and suggestions regarding procedural aspects of hearings
Issues written preliminary reports and administrative decisions.
Performs complex duties for Staff Attorneys and the Division Manager including: analyzing applications and reports and making recommendations; and performing complex research and administrative duties.
Recommends revisions to regulations, guidelines, procedures, forms and informational materials to increase effectiveness.
Develops and maintains various forms, notices and documents.
Prepares complex, routine and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops charts and graphs; prints various reports; relays and interprets administrative decisions, policies and instructions.
Performs financial analysis on the Net Operating Income (NOI) process and the non-binding estimates.
Organizes and maintains various filing systems.
Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures; processes routine and non-routine matters independently.
Interacts with a variety of high-level individuals, both internally and within the community to provide information, disseminate departmental information and assist in resolving administrative issues.
Uses the computer system to retrieve a variety of daily, monthly and yearly reports; maintains routine financial records.
Assists the Division Manager with the budgeting process and oversight.
Serves as liaison to IT for maintenance/upgrading of computer hardware and peripherals.
Develops and coordinates special projects as assigned.
IMPORTANT JOB FUNCTIONS:
Reports administrative and/or operational problems to supervisor.
Enters information into a computer terminal/database, including: updating and closing cases; researching and retrieving information; contacting related parties; and filing information.
Creates and maintains logs of cases.
Disseminates a variety of information to various agencies, divisions, or departments.
May serve as backup for other positions within the department on an as-needed, short-term basis.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience:
Bachelor's degree from an accredited four-year college or university in a related field; and,
Three (3) to four (4) years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
KNOWLEDGE, SKILLS, AND ABILITIES
Legal principles and practices.
Applicable state, federal and local codes, ordinances, laws, rules and regulations.
External governmental bodies and agencies related to area of assignment.
Office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment, including a computer.
Record keeping, report preparation, filing methods and records management techniques.
Preparing clear and concise reports, correspondence and other written materials.
Using tact, discretion, initiative and independent judgment within established guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational and statistical data and materials and developing reports.
Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
Applying logical thinking to solve problems or accomplish tasks; understanding, interpreting and communicating complicated policies, procedures and protocols.
Using a computer and all computer applications to perform the essential and important functions of the job.
Communicating orally and in writing with internal staff, the public, and City and government officials in order to give and receive information in a courteous manner.
Operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.
Ability to read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth.
Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.
Ability to establish and maintain effective working relationships with others.
Ability to draft and type correspondence.
Ability to deal with problems involving several variables in standardized situations.
Ability to learn and follow City and departmental policies and procedures.
Ability to communicate in English both orally and in writing at the appropriate level.
Ability to perform mathematical calculations at the appropriate level.
While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull and/or lift up to 10 pounds occasionally.
Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.
The incumbent's working conditions are typically moderately quiet. Depending on assignment, the employee is frequently exposed to persons who are upset and/or irate and volatile situations when performing the essential functions of the job.
This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.