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City of Signal Hills-Management Assistant-Public works engineering

11/30/2021 5:38:31 AM 412

Salary

$63,519.28 - $81,068.82 Annually

Location 

Signal Hill, CA

Job Type

Full-Time (Non-Exempt)

Department

Public Works

Job Number

2021-0060



Position Description

The City of Signal Hill is seeking a qualified individual to fill a position in the Public Works Engineering  Department which requires a high degree of independent judgment, tact, initiative in fulfilling job duties. Under general supervision perform a wide variety of complex administrative, analytical, and technical duties in support of the department; create and manage GIS data for several utilities; assist in oil franchise administration; prepare bid documents for Capital Improvement Projects; assist in managing several Public Works contracts and agreements; serve as a technical resource for an assigned area, and perform other related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a non-management, entry-level class in the Management Analyst series. The class is responsible for performing specialized technical and administrative support for assigned programs and functions. Positions in the classification may plan, organize and conduct studies; assist with the development of budgets, write grants, evaluate performance, and assess the feasibility and cost of different programs and services.

This is the entry-level class in the Management Analyst series that allows the incumbent to develop journey-level knowledge and abilities.  The incumbent is responsible for performing specialized technical and administrative support for assigned programs and functions. This class differs from a Management Analyst in that the incumbent performs more routine analytical work and exercises less independent discretion and judgment on matters related for work procedures and methods.

THIS RECRUITMENT IS OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. IT MAY CLOSE AT ANY TIME.  
YOUR PROMPT APPLICATION IS ENCOURAGED.

Example of Duties

Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to the following characteristic duties, responsibilities, knowledge, skills and other characteristics. The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  • Provides specialized technical and administrative support of the department and other professional staff.
  • Compiles, analyzes, and records statistical and narrative information for reports and records; conducts or completes surveys; explains and responds to inquiries regarding City operations, policies and programs.
  • Coordinates and oversees assigned functions and programs and conduct research, survey, and analyze administrative, fiscal, and operational matters as directed; and prepares reports to summarize findings and make recommendations as to appropriate action to be taken.
  • Creates web application that enabled Public Works to look up as-built construction drawings by location on a map. 
  • Creates and manages the City’s spatial and locational data using geographic information systems (GIS). 
  • Develops maps and applications such as a water utility network application for the Water Department, a map of current street moratoriums for Public Works, a zoning map for Community Development, and a cannabis licensing restriction map.
  • Performs extensive research into the oil franchises and creates a web application that organizes the significant information and documents on each franchise and preparation of GIS map of oil pipelines. 
  • Assists with a renewal of oil franchise agreements and ordinances.
  • Interprets and utilizes written information such as contracts, grant applications, franchise agreements, and policies.
  • Assists with special projects undertaken for purposes of standardization, efficiency and economy.
  • Assists with the preparation and administration of budgets and grants; provides financial analysis of revenues, expenditures, and reimbursements; make recommendation to improve program costs and benefits, and revise and develop fees.
  • Assists with the administration and preparation of requests for proposals, management of contracts, and the development of policies and procedures.
  • Plans, organizes, and prepares staff reports, contracts, memorandums, correspondence, public notices, newsletters, and brochures as required.
  • Attends and makes presentations to City Council, Foundation, and/or Commission Board meetings as assigned.
  • Attends and participates in professional and community meetings; and stays current on issues relevant to the assigned field.
  • Serves as liaison between the department and other employees, departments and/or the public;  identifies and prepares appropriate recommendations and initiates corrective measures to resolve problems delivering outstanding internal and external customer service.
  • May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
  • Performs other related duties as required.

Minimum Qualifications

Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical way of obtaining the required qualifications is to possess:  
 
 EDUCATION: High school diploma or G.E.D. equivalent.
 EXPERIENCE:  Five (5) years increasingly responsible office support and administrative experience. 
 LICENSE/CERTIFICATION: Valid Class C California driver’s license, acceptable driving record, and evidence of insurance are required.
DESIRABLE QUALIFICATIONS: Bachelor's degree in business, public administration or related field highly desirable, and may be substituted for three (3) years of administrative experience.

Skills, Knowledge and Abilities

Knowledge of:

  • Principles, practices, and techniques related to the assigned position;
  • Research, communication, program coordination, technical analysis, and report writing techniques;
  • General clerical and administrative procedures;
  • Organization and functions of assigned department;
  • Methods and procedures of budget preparation;
  • Applicable Federal, State, and local laws, codes, and regulations;
  • Methods and techniques of scheduling work assignments;
  • Standard office procedures and practices;
  • Modern office equipment, including a computer and applicable software;
  • Methods and techniques for record-keeping and report preparation and writing;
  • Use of proper English, spelling, and grammar; and
  • Occupational hazards and standard safety practices.

Ability to:
  • Perform specialized technical and routine administrative tasks;
  • Conduct research, perform analysis, and prepare and present reports of findings;
  • Coordinate assigned programs;
  • Perform mathematical calculations quickly and accurately by addition, subtraction, multiplication and division and calculate decimals, ratios, percentages and fractions;
  • Interpret, explain and apply applicable laws, codes, ordinances, and regulations;
  • Read, interpret and record data accurately;
  • Organize, prioritize and follow up on work assignments;
  • Work independently and as part of a team;
  • Make sound decisions within established guidelines;
  • Analyze a complex issue, and develop and implement an appropriate response;
  • Follow written and oral directions;
  • Observe safety principles and work in a safe manner;
  • Communicate clearly and concisely, both orally and in writing; and
  • Establish and maintain effective working relationships.

Judgment and Situational Reasoning; Ability to:
  • Use functional reasoning and apply rational judgment in performing diversified work activities;
  • Exercise independent judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria;
  • Analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives; ability to compare, count, differentiate, measure and/or sort data, as well as assemble, copy, record and transcribe data and information; ability to classify, compute, tabulate and categorize data; and
  • Maintain the confidentiality of sensitive information and records.

Language and Interpersonal Communication; Ability to:
  • Utilize a variety of advisory data and information, including financial statements, procedures, guidelines, non-routine correspondence, technical operating manuals, computer languages, and laws;
  • Communicate effectively with co-workers, consultants, representatives from other agencies, elected and appointed officials, and the general public, both verbally and in writing; amd make effective public presentations;
  • Advise and provide interpretation to others how to apply policies, procedures and standards to specific situations; and
  • Keep abreast of any changes in policy, methods, operations, state and federal laws as they pertain to City operations and activities.

Physical and Mental Demands / Work Environment:

The physical and mental demands described here are representative of those that must be met by incumbents to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands:
While performing the duties of this class, the incumbent is constantly required to sit, and occasionally to stand and walk. The incumbent must be able to talk and hear,  use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The incumbent occasionally lifts and carries records and documents weighing more than 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus.

  • Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with city officials, staff, management, customers, the general public, and others during the course of work.

  • Work Environment:
The incumbent works in office conditions where the noise level is usually moderate.

Important Information
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Selection Procedure: 
All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. All application materials become the property of the City of Signal Hill and are not returnable.

All properly submitted application materials received will be reviewed and evaluated.  Resumes will not be accepted in lieu of a completed City application and supplemental questionnaire. All information supplied by applicants is subject to verification. Those candidates appearing to have the best qualifications for the position will be invited to participate in the examination process which may require any combination of the following: a written examination,  and one or more oral interviews.

Competition for the Position:
Applications will be reviewed.  Admission to the competitive examination may be limited to those whose applications show the best combination of qualifications in relation to the requirements and duties of the position.  Any part of the examination process may be qualifying only.

Equal Opportunity Employer:
The City of Signal Hill is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.

Americans with Disabilities:
Qualified individuals with disabilities, as defined by the Americans with Disabilities Act, are encouraged to apply for City employment. Those who require a reasonable accommodation to take a test as part of the selection process must make such a request to the Personnel Department, in writing, at least three working days prior to the date of the testing procedure. Individuals requesting accommodation in the testing process will be required to provide documentation of such need.

Fingerprinting:
Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.

Physical Examination:
Employment offers are conditional based, upon the successful completion of a medical examination which includes drug and alcohol screening for safety-sensitive positions. Physicals are performed by the City's designated physician at the City's expense. Candidates are cautioned not to quit their jobs or give notice to their current employers until they are determined to be medically qualified.

Possession of a valid California Driver's License: 
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Signal Hill. An employee assigned a City vehicle must acknowledge receipt and understanding of City Policy covering the use of City vehicles.

Oath or Affirmation of Allegiance for Public Employees
All City employees are required to sign the Oath or Affirmation of Allegiance for Public Employees upon the beginning of employment.

Disaster Service Worker:
All City employees are required to perform assigned emergency service duties in the event of an emergency or disaster and are required to sign a Disaster Service Worker Statement upon the beginning of employment.

    

Agency
City of Signal Hill
Phone
(562) 989-7307
Website
http://www.cityofsignalhill.org




Address
2175 Cherry Avenue

Signal Hill, California, 90755
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