THIS POSITION IS SPECIFIC TO THE BUSINESS SERVICES DIVISION OF THE POLICE DEPARTMENT
The Management Analyst has experience managing and overseeing financing/budgeting, contract management, request for proposals (RFP), request for quotes (RFQ), and purchasing.
Under general direction, the Management Analyst performs a wide variety of professional, analytical, and administrative duties in support of assigned functions, operations, programs, department, and/or division. Performs duties in support of various administrative operations and activities including special projects, research studies, budget analysis, and other specialized functions; coordinates and performs a variety of contract and grant administration duties; prepares various reports to improve the efficiency and effectiveness of operations; coordinates assigned activities with other departments, divisions, outside agencies, and the general public; provides information and assistance to the public regarding assigned programs and services; and performs other related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED: Supervision is provided by the assigned Department Director.
May supervise subordinate staff and volunteers as needed.
Essential Job Functions
Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)
Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, programs, department and/or division; performs duties in support of various administration operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; creates and modifies policy and procedural manuals and guidelines; prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings; participates in the budget development and administration for assigned area of responsibility; prepares reports and analyses related to impact of budgetary decisions; prepare financial forecasts; tracks and monitors budget expenditures; provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations. prepare and present reports; plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements; coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations; analyzes Federal, State, and local legislative proposals for impact on assigned operations; provides staff assistance to higher-level management staff; participates on and provides staff support to a variety of committees, boards, and commissions; prepares and presents staff reports and other correspondence as appropriate and necessary; coordinates and collaborates with departments, divisions, and outside agencies; serves as a liaison with public and private organizations, community groups and other social organizations; stays abreast of new developments within assigned area of responsibility; maintains awareness of Federal, State, and local regulations; and performs other related duties as assigned.
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential job functions of the position. A typical combination is:
Education and/or Experience:
Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, or a closely related field. Post graduate work is preferred. Minimum of three years of administrative, analytical, and/or budgetary experience, preferably in municipal government. Experience in administering programs in a governmental jurisdiction is highly desirable. Experience may be substituted by post graduate work on a year for year basis not to exceed two years. Experience in accounting preferred.
Operational characteristics, services and activities of assigned program area; organization and operation of municipal government; principles and practices of program development; methods and techniques of data collection, research, and report preparation; financial record keeping and reporting; principles and practices of budget preparation and administration, office procedures, methods, and equipment including computers and applicable software applications; applicable civil, government and administrative codes; grant development and administration; English usage, spelling, grammar, and punctuation; and pertinent Federal, State, and local laws, codes, and regulations.
Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions, and/or department involving the use of independent judgement and personal initiatives; research and analyze problems and prepare recommendations on a variety of issues; understand the organization and operation of assigned department and outside agencies as necessary to assume assigned responsibilities; interpret and apply pertinent Federal, State, and local laws, codes, and regulations, as well as City policies and procedures; research, analyze and evaluate programs, policies and procedures; collect, evaluate and interpret complex information and data; maintain accurate and complete records on programs and operations; assist with budget preparation and administration; interpret technical information for a variety of audiences; independently prepare correspondence, staff reports and memoranda; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn functionality of new equipment and systems; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
Licenses and Certificates
Possession of and ability to maintain a valid California Class “C” Driver’s License are required.
Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public.
The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.
SELECTION PROCESS: Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by e-mail as to the test date, time, and location.
Successful candidates must achieve a minimum passing score of 70% in each of the test components.
Written Exercise = (weighted at 30% of total score)
Oral Interview = (weighted at 70% of total score)
Failure on any portion of the hiring selection process will result in disqualification. Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.
ACCOMMODATION: Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.
The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.