Field of Competition: Open certification to establish an Eligibility List for the current and/or upcoming school year.
This posting is to establish an Eligibility List as well as fill one (1) vacancy at Washington Middle School for 8 hours per day, 5 days per week, 11 months per year.
SUMMARY OF DUTIES
Performs a wide variety of clerical duties; serves as secretary without shorthand skills; functionally supervises clerical/student personnel; provides clerical support for multiple supervisors; assists in coordinating testing, transfer and other programs; may write and speak a language in addition to English.
REQUIRED DOCUMENTS (if using equivalency clause in lieu of experience)
Must attach the following documents to the online application or the equivalency clause will not apply:
High school diploma, GED, or higher
If substituting education for required experience: include transcripts reflecting the completion of college level courses from an accredited institution of higher learning in office management, secretarial science, business administration, or other related field. In addition, include the statement: "I request to substitute the minimum experience requirement with my education." List all courses (with grade "C" or higher) as it relates to this position.
*Unit/Degree verification (including equivalency of foreign degrees) must be submitted with the online application as an attachment in the form of unofficial transcripts. Equivalence of foreign degrees must have been reviewed and verified by a regionally accredited foreign degrees review agency.
Please note: Resumes are not required and are not reviewed in lieu of your application; therefore, ensure your application is complete.
*All required documents MUST be submitted electronically at the time your application is submitted.
MINIMUM QUALIFICATIONS AND SPECIAL LICENSE OR LANGUAGE SKILLS
Education:Must possess a secondary (i.e. high school) school diploma, or its equivalent (GED). College courses in office management, secretarial science, business or other related fields is desirable.
Experience:Equivalent to two (2) years of full-time clerical experience. Thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field may be substituted on a prorated basis for up to one (1) year of the required experience.
If substituting education for part of the required experience, transcripts MUST be attached showing completion of thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field. Thirty (30) semester units may be substituted on a pro-rated basis for up to one (1) year of clerical experience.
A valid Class C California Driver License may be required; the ability to read, write and speak a language in addition to English, especially Spanish or Armenian, is desirable.
Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties of this class include, but are not limited to:
Types a variety of materials
Establishes/maintains filing systems
Acts as receptionist
Makes arrangements for special programs
Makes arrangements for repairs
Provides first aid
Orders supplies, equipment and materials
Coordinates various activities such as college speakers, Mantoux tests, ordering/disposition of textbooks
Assists students, club officers, parents, PTA members, and the general public
Coordinates paperwork for transfers, suspensions, etc.
Completes accounting/payroll documents
Maintains vacation/sick leave balances
Prepares billings/ statements
Determines need for supplies
Prepares distribution sheets/requisitions
Maintains records of expenditures and balances
Recommends budget transfers
Directs and/or participates in maintaining attendance and other records
Prepares ADA reports
Prepares various slips, memos, permits, and welfare forms
Maintains records of staff assignments
Prepares personnel requisitions
Requests and may provide orientation for substitute teachers
Prepares Board Reports
Determines eligibility of students requesting enrollment in voluntary schools
Evaluates student ethnic configuration patterns
Identifies students to be assigned to schools
Maintains statistics on student population by school
Approves transfers which meet established guidelines
Researches requests which vary from guidelines and makes recommendations to supervisor
Proposes tests schedules
Ensures facilities are reserved
Prepares list of students to be tested
Provides test instructions
Answers administrative questions
Receives/checks completed tests
Arranges for scoring of tests
Assists students/parents in reviewing tests
Performs other related duties as required
In addition, an incumbent in this class may be asked to write a note in Spanish or Armenian, as well as translate materials and speak the second language. However, the ability to speak, read and write a language in addition to English is desirable but not required.
EMPLOYMENT STANDARDS AND WORKING CONDITIONS
Word processing, spreadsheet, database, and presentation software applications
Operation of a personal computer and Microsoft Word Excel and PowerPoint
Modern office practices, technology and procedure
A variety of District programs, activities, policies, procedures and regulations
Good public and interpersonal relations
Supervisory principles and practices
First aid principles
Proper grammar, punctuation, business letter format
Sources of information
Community/school ethnic patterns
Accurately type, format and edit keyboarded materials using standard computer hardware and software
Stay up to date on changes in processes, practices and technologies
Efficiently use modern office technology, equipment and applications
Understand written and oral communications; communicate orally clearly and logically
Write clearly and concisely
Research and compile data
Edit/ proofread materials
Accurately post data
Exercise proper judgment
Learn/follow procedures and policies
Make math computations
Be trustworthy, flexible and patient
Maintain calm in emergency situations
Maintain sensitivity to ethnic, religious, cultural and sexual differences
Employees who receive a regular appointment to the class must serve a probationary period of one hundred and thirty (130) days of paid service. During this period, an employee must demonstrate an overall satisfactory level of performance; failure to do so shall result in the employee's termination without right of appeal.
Appointed candidate shall start at Step 1. Upon completion of 130 days probation and satisfactory evaluation, employee shall be advanced to Step 2. All other step advancement is granted each year after probationary period up to the maximum listed salary. Monthly rates listed on PUSD’s Salary Schedules and/or job bulletins reflect full-time appointment, calculated at eight (8) hours per day. Pay is prorated based on actual hours worked.