**MUST APPLY ONLINE ONLY**

Field of Competition: Open certification to establish an Eligibility List for the current and/or upcoming school year.
 
This posting is to establish an Eligibility List as well as fill one (1) vacancy at Washington Middle School for 8 hours per day, 5 days per week, 11 months per year.    

SUMMARY OF DUTIES
 
Performs a wide variety of clerical duties; serves as secretary without shorthand skills; functionally supervises clerical/student personnel; provides clerical support for multiple supervisors; assists in coordinating testing, transfer and other programs; may write and speak a language in addition to English.

REQUIRED DOCUMENTS  (if using equivalency clause in lieu of experience)

• High school diploma, GED, or higher 
• If substituting education for required experience:  include transcripts reflecting the completion of college level courses from an accredited institution of higher learning in office management, secretarial science, business administration, or other related field.  In addition, include the statement:  "I request to substitute the minimum experience requirement with my education."  List all courses (with grade "C" or higher) as it relates to this position.  

Education:  Must possess a secondary (i.e. high school) school diploma, or its equivalent (GED). College courses in office management, secretarial science, business or other related fields is desirable.

Experience:  Equivalent to two (2) years of full-time clerical experience. Thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field may be substituted on a prorated basis for up to one (1) year of the required experience.

• If substituting education for part of the required experience, transcripts MUST be attached showing completion of thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field.  Thirty (30) semester units may be substituted on a pro-rated basis for up to one (1) year of clerical experience.

Duties of this class include, but are not limited to:

• Types a variety of materials
• Establishes/maintains filing systems
• Acts as receptionist
• Maintains calendars
• Makes arrangements for special programs
• Compiles information
• Composes correspondence
• Makes arrangements for repairs
• Provides first aid
• Orders supplies, equipment and materials
• Coordinates various activities such as college speakers, Mantoux tests, ordering/disposition of textbooks
• Prepares minutes
• Functionally supervises clerical personnel/student volunteers
• Issues various forms
• Keeps related records
• Maintains lists
• Provides information on tests and scholarships
• Assists students, club officers, parents, PTA members, and the general public
• Coordinates paperwork for transfers, suspensions, etc.
• Completes accounting/payroll documents
• Maintains vacation/sick leave balances
• Distributes warrants
• Prepares billings/ statements
• Determines need for supplies
• Prepares distribution sheets/requisitions
• Maintains records of expenditures and balances
• Recommends budget transfers
• Receives/issues supplies
• Directs and/or participates in maintaining attendance and other records
• Prepares ADA reports
• Prepares various slips, memos, permits, and welfare forms
• Maintains records of staff assignments
• Prepares personnel requisitions
• Requests and may provide orientation for substitute teachers
• Prepares Board Reports
• Determines eligibility of students requesting enrollment in voluntary schools
• Evaluates student ethnic configuration patterns
• Identifies students to be assigned to schools
• Maintains statistics on student population by school
• Approves transfers which meet established guidelines
• Researches requests which vary from guidelines and makes recommendations to supervisor
• Proposes tests schedules
• Ensures facilities are reserved
• Prepares list of students to be tested
• Provides test instructions
• Distributes tests
• Answers administrative questions
• Receives/checks completed tests
• Arranges for scoring of tests
• Assists students/parents in reviewing tests
• Performs other related duties as required

Knowledge of: 

• Word processing, spreadsheet, database, and presentation software applications
• Operation of a personal computer and Microsoft Word Excel and PowerPoint
• Modern office practices, technology and procedure
• A variety of District programs, activities, policies, procedures and regulations
• Accounting/payroll procedures
• Good public and interpersonal relations
• Supervisory principles and practices
• First aid principles
• Proper grammar, punctuation, business letter format
• Sources of information
• Community/school ethnic patterns

• Accurately type, format and edit keyboarded materials using standard computer hardware and software
• Stay up to date on changes in processes, practices and technologies
• Efficiently use modern office technology, equipment and applications
• Understand written and oral communications; communicate orally clearly and logically
• Write clearly and concisely
• Research and compile data
• Edit/ proofread materials
• Accurately post data
• Plan/organize work
• Exercise proper judgment
• Learn/follow procedures and policies
• Make math computations
• Sort/analyze data
• Train personnel
• Be trustworthy, flexible and patient
• Handle stress
• Maintain calm in emergency situations
• Work independently
• Maintain sensitivity to ethnic, religious, cultural and sexual differences