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City of Pasadena-Senior Clerk Typist

11/9/2021 9:28:29 AM 278

Salary

$2,599.50 - $3,277.00 Monthly

Location 

CA 91103, CA

Job Type

Full-Time

Department

Various

Job Number

2021-22-133

Closing date and time

11/14/2021 at 5:00 PM Pacific Time (US & Canada); Tijuana



DEFINITION

**MUST APPLY ONLINE ONLY**

Field of Competition
: Open certification to establish an Eligibility List for the current and/or upcoming school year.
 
This posting is to establish an Eligibility List as well as fill one (1) vacancy at Washington Middle School for 8 hours per day, 5 days per week, 11 months per year.    

SUMMARY OF DUTIES
 
Performs a wide variety of clerical duties; serves as secretary without shorthand skills; functionally supervises clerical/student personnel; provides clerical support for multiple supervisors; assists in coordinating testing, transfer and other programs; may write and speak a language in addition to English.

REQUIRED DOCUMENTS  (if using equivalency clause in lieu of experience)


Must attach the following documents to the online application or the equivalency clause will not apply: 
  • High school diploma, GED, or higher 
  • If substituting education for required experience:  include transcripts reflecting the completion of college level courses from an accredited institution of higher learning in office management, secretarial science, business administration, or other related field.  In addition, include the statement:  "I request to substitute the minimum experience requirement with my education."  List all courses (with grade "C" or higher) as it relates to this position.  
*Unit/Degree verification (including equivalency of foreign degrees) must be submitted with the online application as an attachment in the form of unofficial transcripts.  Equivalence of foreign degrees must have been reviewed and verified by a regionally accredited foreign degrees review agency.  
 
Please note: Resumes are not required and are not reviewed in lieu of your application; therefore, ensure your application is complete. 
 
*All required documents MUST be submitted electronically at the time your application is submitted.


MINIMUM QUALIFICATIONS AND SPECIAL LICENSE OR LANGUAGE SKILLS

Education:  Must possess a secondary (i.e. high school) school diploma, or its equivalent (GED). College courses in office management, secretarial science, business or other related fields is desirable.

Experience:  Equivalent to two (2) years of full-time clerical experience. Thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field may be substituted on a prorated basis for up to one (1) year of the required experience.

  • If substituting education for part of the required experience, transcripts MUST be attached showing completion of thirty (30) semester units of college courses with a major in secretarial science, business, office management or other related field.  Thirty (30) semester units may be substituted on a pro-rated basis for up to one (1) year of clerical experience.
A valid Class C California Driver License may be required; the ability to read, write and speak a language in addition to English, especially Spanish or Armenian, is desirable.

PHYSICAL REQUIREMENTS

Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties of this class include, but are not limited to:

  • Types a variety of materials
  • Establishes/maintains filing systems
  • Acts as receptionist
  • Maintains calendars
  • Makes arrangements for special programs
  • Compiles information
  • Composes correspondence
  • Makes arrangements for repairs
  • Provides first aid
  • Orders supplies, equipment and materials
  • Coordinates various activities such as college speakers, Mantoux tests, ordering/disposition of textbooks
  • Prepares minutes
  • Functionally supervises clerical personnel/student volunteers
  • Issues various forms
  • Keeps related records
  • Maintains lists
  • Provides information on tests and scholarships
  • Assists students, club officers, parents, PTA members, and the general public
  • Coordinates paperwork for transfers, suspensions, etc.
  • Completes accounting/payroll documents
  • Maintains vacation/sick leave balances
  • Distributes warrants
  • Prepares billings/ statements
  • Determines need for supplies
  • Prepares distribution sheets/requisitions
  • Maintains records of expenditures and balances
  • Recommends budget transfers
  • Receives/issues supplies
  • Directs and/or participates in maintaining attendance and other records
  • Prepares ADA reports
  • Prepares various slips, memos, permits, and welfare forms
  • Maintains records of staff assignments
  • Prepares personnel requisitions
  • Requests and may provide orientation for substitute teachers
  • Prepares Board Reports
  • Determines eligibility of students requesting enrollment in voluntary schools
  • Evaluates student ethnic configuration patterns
  • Identifies students to be assigned to schools
  • Maintains statistics on student population by school
  • Approves transfers which meet established guidelines
  • Researches requests which vary from guidelines and makes recommendations to supervisor
  • Proposes tests schedules
  • Ensures facilities are reserved
  • Prepares list of students to be tested
  • Provides test instructions
  • Distributes tests
  • Answers administrative questions
  • Receives/checks completed tests
  • Arranges for scoring of tests
  • Assists students/parents in reviewing tests
  • Performs other related duties as required
In addition, an incumbent in this class may be asked to write a note in Spanish or Armenian, as well as translate materials and speak the second language. However, the ability to speak, read and write a language in addition to English is desirable but not required.

EMPLOYMENT STANDARDS AND WORKING CONDITIONS

Knowledge of: 

  • Word processing, spreadsheet, database, and presentation software applications
  • Operation of a personal computer and Microsoft Word Excel and PowerPoint
  • Modern office practices, technology and procedure
  • A variety of District programs, activities, policies, procedures and regulations
  • Accounting/payroll procedures
  • Good public and interpersonal relations
  • Supervisory principles and practices
  • First aid principles
  • Proper grammar, punctuation, business letter format
  • Sources of information
  • Community/school ethnic patterns
Ability to
  • Accurately type, format and edit keyboarded materials using standard computer hardware and software
  • Stay up to date on changes in processes, practices and technologies
  • Efficiently use modern office technology, equipment and applications
  • Understand written and oral communications; communicate orally clearly and logically
  • Write clearly and concisely
  • Research and compile data
  • Edit/ proofread materials
  • Accurately post data
  • Plan/organize work
  • Exercise proper judgment
  • Learn/follow procedures and policies
  • Make math computations
  • Sort/analyze data
  • Train personnel
  • Be trustworthy, flexible and patient
  • Handle stress
  • Maintain calm in emergency situations
  • Work independently
  • Maintain sensitivity to ethnic, religious, cultural and sexual differences

APPOINTMENT
 
Employees who receive a regular appointment to the class must serve a probationary period of one hundred and thirty (130) days of paid service. During this period, an employee must demonstrate an overall satisfactory level of performance; failure to do so shall result in the employee's termination without right of appeal.

Appointed candidate shall start at Step 1.  Upon completion of 130 days probation and satisfactory evaluation, employee shall be advanced to Step 2.  All other step advancement is granted each year after probationary period up to the maximum listed salary.  Monthly rates listed on PUSD’s Salary Schedules and/or job bulletins reflect full-time appointment, calculated at eight (8) hours per day.  Pay is prorated based on actual hours worked.

Agency
Pasadena Unified School District
Phone
626-396-3600 ext 88402
Website
http://www.pusd.us
Address
351 S. Hudson Ave. Room 116

Pasadena, California, 91104
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