• Receives cash deposits, prepares and reconciles cash boxes, and keeps accurate records of cash received from events.
• Prepares and submits quarterly sales tax reports.
• Prepares and submits financial records for district office, administrators, and club advisors for a variety of ASB funds.
• Processes athletic official payments, submits reports to EDD, and withholds garnishments.
• Processes all ASB account receivables and payables.
• Trains advisors, students, and others on the proper methods to request payments, make purchases, and other financial procedures.
• Prepares bank deposits, processes checks, and reconciles monthly deposits to the various ASB accounts.
• Compiles 1099 information for the Office of Business Services.
• Submits timesheets for ASB workers.
• Maintains ledgers of appropriations, encumbrances, expenditures, and unencumbered balances for various funds and accounts.
• Recommends cash management decisions in relation to the school bank accounts.
• Performs and oversees the storage, inventory, repair, and issuance of textbooks to teachers, and students, including the ordering, prepping, and recording of the textbooks in the textbook tracking software. Contacts vendors, facilitates purchase orders, and works with purchasing department to acquire proper textbooks.
• Updates textbook software and accounting software as needed with student data and updates to the programs.
• Works with parents to resolve textbook and fine issues.
• Prepares fine notices and collects fines as necessary. Communicates with other schools when dealing with intra-district transferring students.
• Operates a bookstore selling school items and collecting payments for tickets, rentals, lost books, locks, P.E. uniforms, and all permissible school fees.
• Leads the work of students, clerical staff, and campus employees who assist with bookstore activities.
• Works with others to resolve outstanding balance issues.
• Analyzes invoices in preparation for payment to ensure funds are being used properly.
• Works with vendors about billing, shipment, and other issues.
• Attends financial meetings as required.
• Assists with the preparation of the annual ASB budget and recommends cash management decisions in relation to the school bank accounts.
• Establishes and maintains pertinent files and records.
• Submits all financial records for annual audit.

Education and Experience:  Graduation from high school or equivalent supplemented by accounting courses, and two years of experience equivalent to full-time work in financial record keeping, including some experience in handling large amounts of cash. Retail experience is desirable. Additional experience may be substituted for supplemental education. Experience working in a school setting is highly desirable. Part-time work experience will be considered and adjusted appropriately.  Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.
 
Knowledge of:

• Methods, practices, procedures, and terminology used in bookkeeping and financial record keeping.
• Current office practices, procedures, and equipment. 
• Methods for collection and disposition of cash.

• Collect, count and record monies pertaining to student functions in an efficient and accurate manner.
• Operate a keyboard, computer, related software, and calculating equipment.
• Make arithmetic computations rapidly and accurately.
• Interpret and communicate financial policies and procedures.
• Lead and provide direction to others.
• Be flexible and adaptable to changing priorities.
• Be self directed and work with frequent interruptions.
• Work cooperatively with others.

HOW TO APPLY:  Applications may be obtained from our website @ www.ggusd.us or from the receptionist in the lobby of the District Education Center, 10331 Stanford Avenue, Garden Grove.  Please note that the district office will not be giving out or accepting hard copy applications for those recruitments that are online only.   Please read each posting carefully or call our office if you have any questions.  All applications should be filed in the Personnel Commission Office by 5:00 p.m. on the last day to file.

VETERAN'S CREDIT:  Veterans shall have an additional five (5) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296.  "Veteran" as used in this article means any person who has served in the United States armed forces in time of war, or national emergency declared by the President of the United States of America, and who has been discharged or released under conditions other than dishonorable. "Armed forces" means the United States Air Force, Army, Navy, Marine Corps, or Coast Guard. At least thirty (30) days of active service are required to obtain veteran preference points.
 
Disabled veterans shall have an additional ten (10) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. A "disabled veteran" as used in this article means any veteran who is currently declared by the United States Veterans Administration to be ten percent (10%) or more disabled as a result of service in the Armed Forces of the United States. Proof of disability shall be deemed conclusive if it is of record in the United States Veterans Administration.
 
Additional eligibility may be granted based on future changes to the law and verification from the Veteran's Administration or the United States Office of Personnel Management.
 
In order to obtain credit, the applicant shall furnish satisfactory proof of qualifying military service prior to establishment of the eligibility list.  No adjustment of rank on the list shall be made when such proof is presented thereafter.
 
A veteran may be credited veterans' preference points only to obtain initial employment in the district.  Thereafter, the only additional points for an open examination shall be seniority points granted in accord with section 4220.3(C)2.
 
HIRING PROCEDURES: Garden Grove is a merit system (civil service) school district.  Employment and promotions are based upon merit, fitness and qualifications.  The person selected to fill any regular position will be from among the top three ranks on the eligibility list approved by the Personnel Commission.  All regular employees will serve a six (6) month probation.  Classified management will serve a twelve (12) month probationary period.
 
EXAMINATION FOR TUBERCULOSIS:  Proof of freedom from active tuberculosis must be furnished prior to employment and must be based upon an intradermal Mantoux tuberculin skin test completed within the last 60 days.
 
FINGERPRINTING:  All new employees will be fingerprinted.
 
BENEFITS:  All classified employees receive the following benefits:
 
Up to 22 paid vacation days per year
Up to 14 paid holidays per year
Up to 12 sick leave days per year with unlimited accumulation
Social Security coverage
 
All regular classified employees who are employed 30 hours or more a week are eligible for the following additional benefits:
 
Medical, Dental and Vision Insurance for the employee and family
Life Insurance for the employee
Generous Retirement Plan (PERS)
                                                                             
WE ARE AN EQUAL OPPORTUNITY/MERIT SYSTEM EMPLOYER
 
9701.89  (Revised: 03/17)