This recruitment will remain open until a sufficient number of qualified applications have been received and may close without prior notice.
 
First review of applications will be November 3, 2021 with tentative interviews scheduled for the week of November 29, 2021 or December 6, 2021. 

Under direct supervision, performs a variety of general office support activities to an assigned City department.

This recruitment is to establish a hiring list of qualified candidates to fill one current part-time vacancy in the Human Resources Department.

Applicants on an eligible list are generally in effect for one year, unless exhausted sooner.

Temporary/Part-Time Appointments: Work hours are flexible with an average of twenty (20) hours per week.

Temporary/Part-time appointments do not qualify for City benefits, except for those required by law. The City does not belong to the Social Security system; however, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7.5% of base earnings. The City contributes 2.5% and the employee contributes 5% of base earnings. There are no rights to employment and employment may end with or without cause or advance notice.
 
Part-Time shifts may not exceed 999 hours on a fiscal year basis (July 1 through June 30).
 
Certain City operational budgets may not include funding for mandated CalPERS employer contributions; therefore, a qualified candidate who is a current member of CalPERS may be restricted from temporary/part-time employment with the City of Downey.

The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Depending on assignment, duties may include, but are not limited to, the following:

• Answers telephone and counter inquiries; refers questions, takes messages, and provides basic information.
• Files and maintains a variety of records, forms, and correspondence in alphabetical, numerical, chronological or other predetermined classification.
• May perform simple typing tasks or routine data entry tasks as assigned.
• Maintains and updates departmental record systems, logs, reports, and files; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Receives, opens, date stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
• Maintains calendars and makes meeting arrangements; arranges for necessary set-up and materials to be available at meetings.
• Gathers, assembles, copies, updates, and distributes a variety of department or City specific information, forms, records, and data as requested; ensures proper filing of copies in departmental or central files.
• Verifies and reviews forms, files, and records for completeness and conformance with established departmental and program policies and procedures.
• Operates a variety of office equipment including computers, copiers, fax, telephones, and shredders in the performance of routine tasks.
• Performs basic use of a personal computer and applicable software application programs such as word-processing, database, spreadsheets, calendars and graphics.
• Performs other related duties as assigned.

Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying.  A typical way to obtain the skills, knowledge and abilities would be:
 
Education: High school graduate or equivalent.
 
Experience: Some general office work experience, including volunteer work using a personal computer and interacting with the general public in person or over the phone. Experience in a human resources office or related field is desirable. Municipal work experience preferred.
 
Knowledge of: English usage, spelling, grammar, punctuation and arithmetic; office equipment and systems, including scanners, computers and software programs such MS Word, Excel, PowerPoint, HRIS systems (Kronos, Eden, NeoGov, etc.).
 
Ability to: Perform basic office support work; operate standard office equipment, and learn office rules, methods, and policies; understand and carry out oral and written directions; demonstrate effective customer service; and, work cooperatively with others, including the public.
 
License/Certification Requirement: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required
 
California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer.

Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.

Testing & Selection Process: All applications materials received by the application deadline will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification.
 
The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the qualifications for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Candidates must be specific and complete in describing their qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.  Stating "See Resume" or attaching a resume is not an acceptable substitute for a completed application.  
 
Those applicants, who most closely match the desired qualifications, will be invited to participate in the selection process which will consist of an appraisal examination (oral interview) weighted 100%.
 
The appraisal examination may also include performance testing to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
 
Candidate(s) who complete selection testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting through the California Department of Justice. A job related pre-placement medical exam and drug screening will be conducted upon issuance of a conditional offer of employment.

Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.