Under the direction of an assigned administrator, perform a variety of general clerical duties in support of an assigned school office; answer phones and greet and assist students, parents, staff and visitors.
Perform a variety of general clerical duties in support of an assigned school office including typing, filing, duplicating and distributing materials.
Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public.
Provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting; verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning after an absence; issue off-campus passes according to established guidelines.
Administer first aid according to established procedures as needed; provide medications to the students according to physician instructions; prepare injury reports; contact parents as necessary.
Perform other activities in support of the assigned office including registering/transferring/withdrawing students, receiving and processing money for fees, sending, receiving and processing transcripts, maintaining sign in/out sheets, and assisting with students sent to the office. Participate in coordinating events such as graduation/promotion, special events, testing activities, and hearing, vision and scoliosis screenings.
Process lunch orders/counts according to established procedures; notify central kitchen of lunch counts.
Assist in monitoring the automated substitute system; check e-mails and voice mail and prepare daily substitute list; request substitutes as needed; greet and assist substitute teachers by providing keys, materials and pertinent information; receive and process timesheets, and assure proper job and account numbers.
Prepare materials for SARB, SART and other meetings; participate in the preparation of packets, agendas and the planning of meetings.
Input student attendance, emergency cards, health information and other data into assigned computer systems; maintain automated records; generate computerized lists and reports as requested.
Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; assist in the maintenance of accurate and current student cumulative files; prepare and maintain logs, files and records; review and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Operate a variety of office equipment including a copier, fax machine, scanner, computer and assigned software.
Assist in monitoring inventory levels of office supplies; assist with ordering, receiving and maintaining inventory of office supplies.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF: Modern office practices, procedures and equipment. Telephone techniques and etiquette. Basic record-keeping and filing techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of a computer and assigned software. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Basic first aid and CPR techniques.
ABILITY TO: Perform a variety of general clerical duties in support of an assigned school office or program. Maintain accurate attendance records. Administer first aid and CPR as needed. Answer telephones and greet the public courteously. Learn school and program objectives, policies, procedures and goals. Type or input data with accuracy. Operate a variety of office equipment including a computer and assigned software. Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Receive, sort and distribute mail.
Education & Experience Requirements
Any combination of education and/or experience equivalent to: High school diploma or equivalent and two years general clerical experience.
LICENSES AND OTHER REQUIREMENTS: Valid First Aid and CPR certificates issued by an authorized agency.
WORKING CONDITIONS: ENVIRONMENT: Office environment.
PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Bending at the waist, kneeling or crouching to file materials.
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
Applicants invited to advance in this recruitment, the exam and interview dates are currently as follows:
Written Examination - November 16, 2021 Oral Board Interview - To be determined
Exam Location will be announced in the invite email.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions.
New employees to the district are placed on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.
Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified eligibility list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, when less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.