Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Accounting Technician II with the Public Works Department. The list established as a result of this recruitment may be used to fill vacancies for this position in other departments/divisions.
First and foremost, the City is seeking an individual who has an unwavering commitment to team-based environment, and recognizes that leaders must be focused always on serving their people. For us in Huntington Beach, successful candidates must be genuinely committed to living our organization’s behavioral values, which include:
Humility… be willing to place the team before self.
Exceptionality… be really (REALLY) good at what you do.
Social Awareness… say and do those things that bring people together.
Passion… recognize the awesome responsibility we have to serve the people of HB.
Integrity… live our values authentically.
Outside of these behavioral characteristics, we’re also looking for candidates who are ready to grow and develop and who can envision new ways to improve and enhance services.
JOB SUMMARY Under general supervision, performs a variety of technical accounting duties involving revenue collection and tax calculations, customer service, treasury, accounts payable, accounts receivable, requisitioning and purchasing of supplies, materials, equipment and/or services, and timekeeping; maintains a variety of records, ledgers, logs, files and systems; and assists in the preparation of documents, reports, and/or analyses and financial statements.
SUPERVISION RECEIVED AND EXERCISED Reports to: May report to Division Supervisor, Division Manager, or senior staff
DISTINGUISHING CHARACTERISTICS The Accounting Technician II is the journey-level class in the accounting technician series. Employees within this class are distinguished from the Accounting Technician I by the performance of the full range of duties as assigned including performing the full range of general timekeeping and financial record keeping and reporting duties. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This position is distinguished from the Senior Accounting Technician classification in that the latter performs advanced level technical accounting duties in support of an assigned division or department and may perform supervisory responsibilities.
Examples of Essential Duties
Performs a variety of financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivable, revenue management and purchasing;
Assists in establishing and maintaining accounts, journals and ledgers and prepares accounting entries to transfer funds between accounts;
Reviews and processes purchase requisitions in accordance with established policies and procedures;
Performs a full range of accounts payable duties including paying invoices;
Checks documents for accuracy;
Researches invoices and obtains authorization for payment;
Utilizes various computer applications and software packages to create spreadsheets, enter data, and generate reports using spreadsheet software and creates documents using word processing software;
Receives, processes, and posts details of transactions such as utility payments, licensing and permit fees and fines;
Answers telephones, responds to questions, provides accurate information;
Enters financial data into appropriate accounting and computer systems and maintains records and files associated with various business transactions;
Verifies and reconciles accounts receivable transactions;
Performs account maintenance by updating accounts, inputting and filing financial, statistical and related data, and retrieving, gathering, assembling, tabulating, checking and auditing data and preparing reports;
Generates billings and reviews for accuracy;
Prepares customer correspondence using word processing software;
Maintains complex filing systems and researches historical files;
May perform back-up duties for other positions within the work group;
Reports to work as scheduled and may work a variety of schedules which may include evenings, weekends and holidays as required;
Performs other related duties as assigned.
DEPENDING ON DEPARTMENT/DIVISION ASSIGNMENT, MAY ALSO PERFORM THE FOLLOWING DUTIES:
Greets the public, responds to questions concerning fees, requirements or services, provides accurate information;
Accepts payments from walk-in customers, online platforms, by mail or night depository;
Gathers, audits, posts, maintains, and inputs records into timekeeping reporting system;
Gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data;
Verifies fund balances, maintains control on assigned funds and accounts, and assists in the preparation of financial statements and recommendations;
Receipts, balances and posts cash funds; opens, closes, operates and balances cash register on a daily basis;
Maintains fixed asset records;
Maintains and controls department Petty Cash funds;
Receives, audits, processes, inputs and distributes requisitions and purchase orders;
Orders materials, supplies, equipment and services; receives shipments and ensures accuracy of orders; communicates with vendors;
Enters bibliographic data into library catalog system;
Sets parameters, utilizes and maintains data within the integrated library information system; maintains library serials check-in and distribution process;
Assists with budget preparation, inputs budget figures and narratives into financial reporting system;
Assists in the establishment of forms and procedures relating to financial record keeping methods;
Completes applications for services and licenses, provides documents, instructions or directs visitor to appropriate party;
Receives, posts and audits accounts receivable, civil citations, and fines, audits accounts for accuracy, and researches discrepancies;
Monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agencies;
Assists with providing customers information and educational materials regarding changes to local, state, and federal laws.
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City reserves the right to add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of: - Operations, services and activities of a governmental accounting program - Procedures, policies, rules and practices affecting the development, maintenance and control of fiscal record keeping systems - Pertinent Federal, State and local codes, laws and regulations - Principles and practices of timekeeping processing, budget preparation and administration - City and departmental policies and procedures - Basic accounting principles and practices - Payment processing, balancing registers and receipt processing procedures - Personal computers and software applications, including Microsoft Word and Excel - Quality service principles and practices - Appropriate safety methods and techniques
Ability to: - Provide the full range of responsible technical accounting work in support of area to which assigned - Interpret and apply pertinent Federal, State and local codes, laws and regulations - Interpret and apply organization and unit rules, policies, and procedures with good judgment - Review and interpret financial transactions and formulas - Monitor and maintain account balances and assigned budgets - Establish and maintain a full range of timekeeping, financial and/or accounting records, statements and reports - Follow oral and written instructions - Perform mathematical computations used in accounting - Accurately record and retrieve information - Meet prescribed deadlines with attention to detail - Utilize appropriate interpersonal skills when interacting with diverse communities or confrontational individuals - Maintain and follow department processes and regulations - Recognize hazardous situations and take corrective action - Operate standard office equipment including 10 key, personal computers and standard software applications - Communicate effectively in oral and written form and establish and maintain effective working relationships with residents, City staff and supervisors from various departments - Remain focused during performance of repetitive tasks.
Education: High school diploma or equivalent certificate supplemented by classes in Accounting, Business Administration or other related field.
Experience: Two years of increasingly responsible bookkeeping, cashier, and/or accounting experience.
Certifications/License: A valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment.
SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
APPLICATION AND SELECTION PROCEDURE:
An official City of Huntington Beach on-line job application must be completed in its entirety, including all Supplemental Questions.
All applications will be closely reviewed for relevant experience, education and training. Applicants must clearly demonstrate meeting minimum education and experience qualifications and other supplemental question requirements by demonstrating proof or submitting the supporting information/documents or they may be subject to exclusion from further consideration.
Depending on the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
Applicants who BEST meet the City's needs will be invited to participate in a qualifications assessment, which will include a written exam (Pass/Fail) - tentatively scheduled for November 19, 2021.
The top scoring candidates successful at obtaining a passing score of the written exam will be invited to participate in an oral board exam (weighted 100%) - tentatively scheduled for November 30, 2021.
Candidates successful at obtaining a passing score on the oral exam will be placed on the employment eligible list from which hires may be made. The employment eligible list may be valid for one year, unless exhausted sooner.
Prior to making a final selection, additional interviews may be conducted with the top candidate(s) - tentatively scheduled for the week of December 6, 2021.
Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results. Other background reports may also be conducted depending on the position.
Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
IMPORTANT: In-house candidates who do not apply by the closing date of the promotional recruitment may apply to the "open" recruitment. However, they will compete based on the standards established for the "open" recruitment and if successful, will place on the "open" eligible list.
Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.
Physical Tasks & Environmental Conditions
The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
Tasks involve the ability to exert physical effort in sedentary to light work including moving from one area of the office to another; lifting, carrying, pushing and/or pulling objects and materials of light weight (up to 25 pounds), and sitting, reaching, twisting, and leaning. Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/materials used in performing essential functions such as computer keyboards, calculators, copiers, and other office equipment. Requires hearing and speaking to answer the telephone or respond to questions of co-workers, subordinates, or the general public.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.