Characteristics of Class: Under general direction, performs large-scale, professional level purchasing duties in the procurement of equipment, professional and construction services, and supplies for the Housing Authority and its affiliates and instrumentalities. Incumbent also assists in maintaining and administering major agency-wide vendor accounts and purchasing programs such as credit card, travel card and gas card programs. The employee and supervisor, in consultation, develop the deadlines, projects, and work to be done.
Examples of Duties / Knowledge & Skills
Assist departments in the procurement process by providing correct solicitation forms, reviewing bid and materials specifications, assisting in their completion, identifying procurement errors including the recognition of Public Works and Section 3 applicable projects, providing lists of vendors, assisting with guidelines on procurement and all related processes in accordance with the Housing Authority’s Procurement Policy and applicable regulations and procedures.
Reviews requisitions and specifications submitted by departments, including but not limited to Scopes of Work, independent cost estimates, and quotations for completeness, accuracy, cost effectiveness, and adherence to the Housing Authority’s Procurement Policy and applicable regulations and procedures; coordinates and refers the more complex competitive procurement purchasing activities.
Prepare purchase orders and confirms compliance with terms of contracts (as applicable), including Scopes of Work, specifications, pricing, billing and insurance requirements; ensure appropriate retentions are applied on Public Works construction purchase orders; review, analyze and interpret all documents for compliance with State and Federal agencies (SAM, LDP, State License Board, DIR, Bonding), and perform SAMS checks on all purchase orders; manage and maintain open purchase orders.
Provide procurement support to internal customers through individual and group trainings in procurement related processes, policies and procedures in support of purchasing activities;
Investigate discrepancies and complaints by departments and vendors and assist in the resolution of delivery disputes, problems that relate to contract, open purchase orders and invoicing.
Solicits bid quotations from vendors while also maintaining vendor relationships including monitoring and updating vendor information and insurance, vendor usage and expenditures; conduct meetings with vendors to review account and be introduced to new products and services; track contract balances, and maintains accurate purchasing related records
Assist with the maintenance and monitoring of agency-wide contracts and the administration of purchasing cards, travel cards, and gas card programs under supervision
Assists with the maintenance and preparation of special and periodic reports, including monitoring spending under Micro and Small Purchase thresholds.
Performs other related duties as assigned.
Minimum qualifications & Requirements
Minimum Requirements: Graduation from an accredited college or university with Bachelor’s Degree in Business Administration or related field, supplemented by three (3) years' experience in large-scale purchasing of equipment, supplies, or services, preferably for a public agency; or an equivalent combination of education, training and experience.
Special Requirement: Must possess a valid California Class "C" Driver's License
EXAMINATION Applications will be reviewed for relevant experience, education and training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the MOST QUALIFIED APPLICANTS will be invited to the testing process, which may include any combination of oral, written and/or performance examination. Applicants must pass each phase of the testing process with a rate of 80% or higher to be placed on the "Certified List". Generation of a Certified List does not mean that there are any vacant and available positions at this time. The Certified List will be available for not less than 12 consecutive calendar months.
THE EXAMINATION FOR THIS POSITION WILL OCCUR ON TUESDAY, NOVEMBER 9, 2021. If you are invited to the examination process, you will receive an email from email@example.com NO LATER THAN WEDNESDAY, NOVEMBER 3, 2021. This will be your only notice. There will be no changes to the date(s) of the examination.
REFERRAL PROCESS Only applicants who have been placed on the certified eligibility list will be considered for job openings. Placement on the eligibility list is neither a guarantee of employment, nor is it an implied promise of work. All applicants referred from an eligibility list for selection interview(s) will be considered for the position; however, only the best-qualified applicant(s) may be selected.
SELECTION PROCEDURE Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.
HIRING INFORMATION: All job offers are contingent upon providing proof of full vaccination against COVID -19 and successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Fully vaccinated means 14 days have elapsed since receiving the second dose of the two dose vaccine or 14 days since receiving the one dose vaccine.
Candidates will start at STEP ONE of an eight step salary range unless there are special exceptions in accordance with the Personnel Rules.
DISABILITY ACCOMMODATION: Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. Mandatory Vaccination Accommodations: If you are unable to submit proof of vaccination at time of acceptance of a job offer due to medical and/or religious reasons, you will need to submit a request for a reasonable accommodation to engage in an interactive process. Fully vaccinated means 14 days have elapsed since receiving the second dose of the two dose vaccine or 14 days since receiving the one dose vaccine.
Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
We are an Equal Opportunity/Affirmative Action Employer.
As a condition of new and continued employment, employees in this classification must participate in mandatory direct deposit of payroll.
Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at: