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The Community
Ideally located on the Pacific coast south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 490,566) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options.  The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 5.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best–value public college in the nation. Serving the K-12 student population, the Long Beach Unified School District consistently ranks among the Top 10 urban school districts in the country. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health, and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, America's Promise Alliance named Long Beach as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach has the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. Long Beach is the seventh largest city in California and has been referred to as the "most diverse city" in the country by USA Today. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.
 
City Government
Long Beach is a full-service Charter City governed by nine City Council members who are elected by district. The Mayor is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. Elected officials are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager to oversee the administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. In addition to its traditional services, Long Beach maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport and is one of only three cities in California with its own Health and Gas & Oil Departments. Long Beach is supported by a total FY 2021 budget of approximately $2.8 billion, with the General Fund budget totaling $560 million. More than 5,800 full and part-time employees support municipal operations with the majority being represented by nine unions.
 
Department of Financial Management
The Department of Financial Management, with approximately 240 employees, oversees the financial and fleet services operations of the City and serves as a financial adviser to the City Manager and City Council. The department is organized into the following bureaus: Administration, Accounting, Budgeting, Business Services, Commercial Services, Fleet Services, and Treasury. It is the mission of the department to keep the City financially strong.
 
The Position
The Administrative and Financial Services Officer is an at-will management position that is part of the Executive Team for the Department of Financial Management, and reports to the Finance Director and Deputy Finance Director. This is an exciting and challenging opportunity with much expected from the selected person. In addition to overseeing personnel and finance (budget, purchasing, and basic accounting) related activities for the Department, the Administrative and Financial Services Officer also serves as one of the Director’s go-to people for general concerns and special assignments. The ongoing job functions involve developing, improving, coordinating, and directing a number of department-wide administrative processes. This position is also intended to directly assist the Director, Deputy Director, and Bureau Managers to identify, address, and solve complex problems. The Officer manages a team of two Administrative Analysts, a Payroll/Personnel Assistant, and a Clerk Typist-NC.  

Typical duties of the position include, but are not limited to, the following:

• Develop and manage the Department’s budget under the general direction and policy guidelines of the Director, and monitor compliance throughout the year.
• Coordinate and oversee purchasing and basic accounting (allocations, journals, and year end) duties for the Department.
• Implement and administer human resources and personnel policies and practices for the Department, including recruitment and hiring, employee recognition, training, disciplinary actions, workers’ compensation, safety, career development, protected leave, and employee time and attendance.
• Interprets and applies federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs).
• Conduct disciplinary investigations and make recommendations for actions.
• Serve as a sounding board for employee concerns and grievances and assist or take the lead in resolving issues.
• Assist the Director in establishing good employee, technical and financial practices throughout the Department.
• Represent the Department before the Civil Service Commission, with labor representatives, in grievances, in   Skelly meetings, and in disciplinary hearings.
• Serve as Department liaison to the Budget Office, Controller’s Officer, Human Resources, Civil Service, and other external operations.
• Support Department and City equity efforts, and use an equity lens in the performance of duties.
• Assist the Director, Deputy Director, and Bureau Managers with identifying and solving problems and challenges.
• Provide Departmental representation and support on City-wide projects, initiatives, and committees as assigned.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend, develop, and administer policies and procedures.

Experience + Education

1. Graduation from an accredited college or university with a Bachelor’s Degree in Business, Public Administration or a related field, or equivalent.
2. Minimum of five years of progressively challenging administrative experience related to the duties of the position.
3. Three years of supervisory experience is desirable.
4. Working knowledge of the City's administrative operations including personnel and/or finance (budget, purchasing, and basic accounting) procedures, or other local government experience, is desirable.

This recruitment will close at 4:30 p.m. (Pacific Time) on Monday, October 18, 2021. To be considered, please apply online with your cover letter and resume as PDF attachments at www.longbeach.gov/jobs. If a sufficient number of applications are not received, the recruitment may be extended.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
 
EQUAL OPPORTUNITY:
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6781.
 
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.