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City of Alhambra-Clerical Assistant 1

9/13/2021 6:59:04 AM 751

Salary

$16.45 - $19.99 Hourly

Location 111 S. First St., Alhambra, CA

Alhambra, CA

Job Type

Part Time

Department

Library

Job Number

PT212210

Closing date and time

9/27/2021 at 5:00 PM Pacific Time (US & Canada); Tijuana




Definition

*THIS IS A PART-TIME POSITION*
**THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED.**

Candidates must be available to work a 20-hr workweek with one of the below schedules:
Monday-Thursday 12:00 - 5:00 pm and Saturday 10:00 am - 2:00 pm
or
Tuesday-Friday 10:00 am - 2:00 pm and Sunday 1:00 - 5:00 pm


Under direct supervision, performs a wide range of duties which include assisting the public and performing clerical duties of routine nature; performs related duties as required.

Essential Job Functions

This is a journey level clerical position.  While a wide variety of tasks may be assigned, each step usually fits a pattern, which has been established and explained before work is begun.
 
EXAMPLE OF DUTIES:

Depending on assignment, duties may include, but are not limited to the following:  receives, prepares, stamps, routes, distributes and files a wide variety of materials and payments in accordance with prescribed program procedures; prepares collections for audits and deposit.  Regularly receives the public on the phone and/or in person; provides routine, factual information and directs callers to appropriate offices/people.  Types correspondence, lists, cards, addresses, labels and forms from written material; proofreads and/or corrects typed material for completeness and/or spelling; grammatical or punctuation accuracy.  Conducts a simple record-keeping by transferring data, matching, sorting, tabulating and filing data and records; maintains cross-reference by assigning or checking filing codes or items based on material/document content; establishes and maintains records and a filing system in accordance with prescribed procedures which may include reviewing file for accuracy and completeness; searches for materials through use of indexes or file search.  Collates/staples materials by hand or machine; folds; inserts and seals materials in envelopes.  Operates a variety of office equipment, such as photocopiers, word processors.  May handle information regarding controversial matter or affairs of a sensitive nature with diverse implications.  Operates cash register, computer terminals adding or calculating machines.  Provides temporary and vacation relief in similar occupational fields as necessary.

Qualification Guidelines

Knowledge of:  Working knowledge of office methods and procedures; office equipment operation; public contact techniques.
 
Skills/Abilities:  Use correct English grammar, punctuation, and spelling; proofread; understand and follow verbal and written instructions; alphabetize or numerically/chronologically sort materials; operate a variety of office equipment; receive the public in person and over the phone; establish and maintain cooperative working relationships.
 
Experience and/or Education:  Any combination of experience and/or training in the clerical occupational field which demonstrates the attainment of journey level skills as well as an orientation to the office work environment.  Education equivalent to graduation from high school is desirable.

Licenses and Certificates

SELECTION PROCESS:

Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process.  Successful candidates must achieve a minimum passing score in each of the test components.  Applicants will be notified by e-mail as to the test date, time, and location.  The examination process will include an oral interview weighted at 100%.
 
Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process.  Candidates who do not pass will be disqualified and removed from the eligibility list.

ACCOMMODATION:
Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.
 
The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

Agency
City of Alhambra
Phone
626-570-5095
Website
http://cityofalhambra.org
Address
111 S. First St.

Alhambra, California, 91801
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