Under general supervision, enters, files, retrieves, copies, and provides authorized information contained in police records; works effectively with co-workers, management, other law enforcement representatives, and the general public in processing records requests in accordance with legal statutes and departmental procedures; and does related work as required.

 

The Police Records Clerk is responsible for organizing and completing tasks in priority order to meet statutory and non-statutory work deadlines. Employees are expected to follow state and federal laws and departmental procedures governing the proper identification and release of information to persons requesting police records information and to maintain confidentiality of all related work.

 

Police records systems and entry, filing, and retrieval procedures; federal and state laws and regulations governing individual privacy rights and the release of criminal information and police records; effective customer service techniques; safety precautions when working with female prisoners.

 

Operate a personal computer and use police records systems; enter, retrieve and update police records at a net speed of 35 words per minute using police records programs; operate teletype equipment, calculator and standard office equipment; organize and complete assigned tasks in accordance with statutory and non-statutory work deadlines; file records alphabetically, numerically and chronologically; ensure confidentiality of police records and files; release specific police data only to authorized law enforcement representatives, court representatives and parties; communicate effectively, both orally and in writing; establish and maintain effective working relationships with co-workers, management, court officials, suspects, law enforcement representatives, and the general public; safely strip search female detainees.

 

While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach with hands and arms above and below shoulder level. The employee occasionally lifts and carries records and documents weighing less than 20 pounds.

 

Specific vision abilities required by this class include close vision, color vision, and the ability to adjust focus.

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, legal representatives, detainees, crime victims, court officials, other law enforcement representatives, and the general public.

These employees work in an office environment, and the noise level is usually quiet, at or below 85 decibels level. Employees occasionally accompany prisoners into booking areas and follow safety protocols and also interface with victims, suspects, legal representatives, and other parties seeking to contact detainees. Employees may perform matron search functions, which includes the pat down and strip searches of female adult and juvenile detainees.

High School graduation or G.E.D. is required, preferably supplemented by training in the use of records management programs and standard office equipment. Two years of clerical or record keeping experience is required, preferably involving public safety work.

Ability to be assigned to rotating work shifts, including nights, holidays, and weekends, and to work overtime as needed.  

Must have typing skills of 35 wpm. An original typing certificate predated up to one year, must be submitted along with the completed application. The typing certificate must be for 35 wpm net (after errors) on a 5-minute timed test.

Acceptable typing certificates must meet all of the following requirements:

• A five (5) minute timed test including the gross speed and number of errors (gross speed – errors = net speed).
• Certification must be in writing and test taken within 12 months of submission to the Buena Park Human Resources Office.
• Certification must be verifiable and include a valid administrator's name, signature, address and telephone number.
• A SELF-ADMINISTERED TYPING TEST THAT IS TAKEN OVER THE INTERNET OR ANY OTHER SELF-ADMINISTERED TEST WILL NOT BE ACCEPTED.
• A copy of the certification must be submitted with your official City application.
• You must submit the certificate in order to be considered for the position.
• Failure to submit certificate will result in an incomplete application and disqualification from the recruitment process. 

WRITTEN EXAM: Thursday, September 9, 2021
ORAL INTERVIEWS: Tuesday, September 28, 2021

 

Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department web page at
www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner.

The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
 
The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.