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City of Carson-Senior Account Clerk I

8/4/2021 9:03:40 AM 884


Salary$25.85 - $32.93 Hourly $2,068.15 - $2,634.00 Biweekly $53,772.00 - $68,484.00 Annually

$53,772.00 - $68,484.00 Annually

Location CITY OF CARSON, CA

CITY OF CARSON, CA

Job Type

FULL-TIME

Department

FINANCE

Job Number

210-322-GR





THE POSITION

The City of Carson is seeking skilled and competitive candidates for the position of Senior Account Clerk I.  The ideal candidate will be self-motivated, detail orientated, and a team player in a diverse environment with various departments.  The candidate must be able to work independently and cooperatively performing accounts receivable functions. 

The ideal candidate will demonstrate abilities and skills in line with the following specialized abilities:  
  • Problem Resolution 
  • Analytical Abilities
  • Accounting Software & Excel Savvy
  • Team Player
  • Communication Skills (written and oral)
  • Self-Motivated
CURRENT VACANCY INFORMATION:
There is one current full-time vacancy (FLSA: non-exempt), with a 4/10 work schedule (Monday to Thursday, 7:00 a.m. to 6:00 p.m., with one hour unpaid meal/lunch break).  The final eligibility list will be valid for one year, and may be used to fill other vacancies within the same classification.  

REQUIRED DOCUMENTS (AT THE TME OF APPLICATION SUBMISSION):
  • Resume, reflecting the most recent and relevant work experience, education and training.
  • Cover Letter, addressed to the Accounting Manager, providing details on how you are the best fit candidate for the job.
  • Proof of the highest education claimed on the job application - other than high school or G.E.D. (foreign degrees must have proof of equivalency from an accredited agency) - must be provided with the application, at the time of submission (ex: official or unofficial transcripts, JPG of current degree).
Job Summary:
Under the direction of an assigned supervisor, performs routine accounting work involved in the preparation and maintenance of financial records for general accounting, payroll, accounts receivable, accounts payable and/or cash receipts.  The Senior Account Clerk I is the entry-level classification in the two-level series. Incumbents perform routine and varied financial processing and recordkeeping duties which require a general knowledge of City accounting procedures.  

ESSENTIAL DUTIES

(These functions are representative and may not be present in all positions in the class.  Management reserves the right to add, modify, change or rescind related duties and work assignments.)
 
  • Assists in maintaining a large, established accounting system (such as general accounting, payroll, accounts receivable, accounts payable and/or cash receipts) affecting all City departments.
  • Assists in accurately maintaining a complete set of financial records for assigned accounts.
  • Processes, maintains and files a variety of related records, logs and listings; processes documents supporting financial transactions relating to general accounting, payroll, accounts receivable, accounts payable and/or cash receipts.
  • Coordinates with employees, vendors and/or customers and other departments concerning assigned functions; answers questions, and provides information and assistance; discusses invoice adjustments and rectifies discrepancies with vendor and/or customers.
  • Prepares and audits or reviews vouchers, bills and related documents; reviews invoices against purchase orders, verifies accuracy of information and processes for check payment.  
  • Prepares billings, calculates receivables per agreements, inputs receivable amounts into financial system and posts invoices.
  • Compiles periodic system reports to show outstanding accounts receivables and distributes to departments for department action.
  • Assists departments with collection of delinquent accounts.
  • Assembles, tabulates, compares and verifies financial and statistical data; prepares documentation for computer input. 
  • Balances accounts, posts to ledgers, journals and registers, and makes adjustments to correct posting errors and misclassified transactions.
  • Takes trial balances and resolves routine problems of reconciliation.
  • Prepares, sorts and distributes invoices and routing incoming checks.
  • Assists in verifying various accounts payable reports leading to the preparation of the demand register and accounts payable journal.
  • Sorts, organizes, verifies and inputs deposits and other receipts into cash handling accounting system; prepares and maintains daily cash reports.
  • Pulls out receipts used to process request for refunds.
  • Creates account numbers as authorized.
  • Prepares and maintains financial records and reports in electronic format; assists in monitoring the budget.
  • Assists in preparing a variety of state, federal and local claims, statements, and reports.
  • Maintains confidentiality of information and records.
  • Operates a variety of office machines including, but not limited to, computer and related software, calculators, cash register, credit card machines, , ten-key adding machine, on-line payment portal, copiers, scanners and check protectors.
  • Performs related duties as required.
 

QUALIFICATIONS

Qualification Guidelines:
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
 
Education and Experience:
Graduation from high school or GED supplemented by course work in business, bookkeeping and accounting or equivalent.  Three (3) years of increasingly responsible accounting clerical experience.  Experience and/or education in a related field may be substituted on a year for year basis.
 
Knowledge of:
  • Municipal accounting systems and procedures.
  • Methods, procedures and terminology used in the type of accounts assigned.
  • Accounting principles, practices and procedures.
  • Financial recordkeeping techniques.
  • Interpersonal skills using tact, patience, professionalism and courtesy.
  • Effective oral and written communications skills.
  • Modern office practices, procedures and equipment, e.g. computer and office machines.
  • Applicable codes, regulations, policies and procedures.
  • Technical aspects of field of specialty.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Principles and practices of providing work direction to others.
 
Skill and Ability to:
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Apply bookkeeping and financial recordkeeping principles to the accurate maintenance of fiscal and accounting records.
  • Learn office policies, procedures and practices.
  • Perform computer data entry rapidly and accurately.
  • Prepare and maintain financial records and reports in electronic format.
  • Operate a computer and related city-utilized Microsoft Office software. Perform automatic calculations and equations utilizing excel spreadsheets.
  • Analyze situations accurately and adopt an effective course of action.
  • Work confidentially with discretion.
  • Establish and maintain effective working relationships with others.
  • Provide work direction and guidance to others.
  • Meet schedules and timelines.
  • Communicate effectively both orally and in writing.
 
License or Certificate:
Possession of valid California Class C driver’s license.   Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver’s license and reflects driving record.

WORKING CONDITIONS

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:
  • Require vision (which may be corrected) to read small print.
  • Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body mobility may not be required.
  • Perform lifting, pushing and/or pulling which does not exceed 51 pounds and is an infrequent aspect of the job.
  • Perform work which is primarily sedentary.
  • Is subject to inside environmental conditions.
  • May be required to work at a computer and stand for prolonged periods.

RECRUITMENT PROCESS:
Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents.  Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of the following sections:  
  • Supplemental questionnaire, no weight
  • SME review, no weight
  • Written exam, weighted 30%
  • Performance exam, weighted 40%
  • Oral exam, weighed at 30%

OTHER INFORMATION:
The City of Carson is an Equal Opportunity Employer, Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call Human Resources for assistance at (310) 952-1736.

APPOINTMENT:
Any offer of employment, or acceptance of any employment offer, is contingent upon passing live scan, background check and other tests.  All new employees are required to take a loyalty oath.

The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained herein may be modified or revoked without notice.  All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.

IMPORTANT NOTICE:  THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.

CURRENT CITY OF CARSON EMPLOYEES:
Please do not use your City of Carson email address as part of this application.  You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.

Agency
City of Carson
Phone
(310) 952-1736
Website
http://ci.carson.ca.us
Address
701 E. Carson Street

Carson, California, 90745
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