The City of Long Beach, Department of Health and Human Services is recruiting for one at-will, unclassified full-time Community Program Specialist II to serve as the Grants Assistant in the Public Health Emergency Management (PHEM) Division. Reporting to a Community Program Specialist IV, this position will be responsible for assisting in the fiscal responsibilities and requirements for all Public Health Emergency Management grants and contracts. ?This position is located at the PHEM facility, 3861 Worsham Ave, Long Beach CA, 90808.       

• • Creates, reviews, and maintains vendor and subcontractor program files, performance benchmarks, and all relevant reports;  

  • Leads the Health Department UASI grant program fiscal and procurement efforts; Implements purchasing contracts in Munis;  

  • Prepares grant budget documents and reports;  

  • Prepares documents for City Council and City Manager review;  

  • Provides direct support in interpreting local, state, and federal regulations and compliance for grants;  

  • Assists with training and exercise development;  

  • Deals directly with vendors to ensure compliance related to procurement of assets;  

  • Oversees coordination and preparation for the annual grant fiscal audits;  

  • Assists with P-Card procurement; and  

  • Performs other related duties as assigned. 

  
  
  
  
  

• • Bachelor’s Degree in Public Administration, or a closely related field (Master’s Degree in Public Administration, or a closely related field may be substituted for up to one (1) year for required experience). Copy of degree or transcripts denoting degree conferment required if qualifying with an academic degree.) 

  • One year of experience providing administrative and financial support to grant funded public health program 

  • Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.)? 

   

  Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing. Any proofs submitted must contain either the applicant’s name or other identifying characteristic on the documentation. Degrees must indicate the field of study and conferral date on diploma or transcript. Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing. 

   

  DESIRABLE QUALIFICATIONS: 

  • Master’s Degree in in Public Administration, or a closely related field.?Copy of degree or transcripts denoting degree conferral required if qualifying for the position with an academic degree or academic credits.?Experience providing support or overseeing emergency preparedness contracts beyond the minimum requirement may be substituted for required education on a year-for-year basis.? 

  • Experience in utilizing National Incident Management System (NIMS), and Federal Emergency Management Administration (FEMA) requirements for disaster and emergency planning. 

  • Ability to work evenings, nights, weekends, and holidays. 

  • Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese) 

   

  SUCCESSFUL CANDIDATE WILL DEMONSTRATE 

  • Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment. 

  • Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgement, and a proactive, problem-solving focused style. 

  • Excellent interpersonal, written, and verbal communication skills.  

  • Ability to de-escalate and resolve conflicts independently and effectively.  

  • Proficiency in the use of computers, including email, internet, and office productivity software (e.g. Microsoft Word, Excel, Outlook, and Powerpoint) 

This recruitment will close at 4:30 p.m. (Pacific Time) on  Wednesday, August 11, 2021. To be considered, please apply online under “Current Openings” with your cover letter, resume, and proof of education (if qualifying with an academic degree or academic credits) as attachments at: www.longbeach.gov/jobs
 
 Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
 
 EQUAL OPPORTUNITY:

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.