• Screens and prioritizes requests of the bureau manager and other management staff; 
• Receives and screens office mail, email, and phone calls; 
• Takes minutes during a variety of on and off-site meetings; 
• Schedules appointments and manages the Bureau Manager's calendar; 
• Produces a variety of draft letters, memoranda, reports, and records for management personnel; 
• Coordinates and tracks the workflow of several bureau processes, including but not limited to contracts, grants, payments and invoicing, and City Council procedures; 
• interprets policies, procedures, and operations for City personnel and the public; 
• independently composes routine correspondence, reports, and notices; 
• Compiles information and data used to prepare records and reports; 
• Creates purchase orders; 
• Purchases items for the bureau using a p-card; 
• Tracks inventory and orders office supplies; 
• Collects and reviews timecards; 
• Supports administration of special programs and initiatives; and,
• Other duties as assigned.

• High School Diploma, GED, or equivalent certification. AND
• Five years of professional experience performing progressively responsible clerical functions in an office setting. Education may be substituted for experience on a year-for-year basis for up to three years (*proof required). AND
• Willingness and ability to work occasional evenings and weekends as needed. AND
• A valid motor vehicle operator's license. A current DMV driving record must be submitted to the hiring department at time of selection. Selected candidate will be required to obtain a California motor vehicle operator license within six months of employment, if license is out of state.
  
  

• Bachelor's Degree in Public Administration, Business, Public Health, or a closely related field (*proof required). 
• Bilingual skills (Spanish, Khmer, and/or Tagalog).
  
  *Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing. Any proofs submitted must contain either the applicant’s name or other identifying characteristic on the documentation. Degrees must indicate the field of study and conferred date on diploma or transcript. Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing. 

• Advanced administrative, organizational, and time management skills, including the ability to handle confidential matters, manage multiple tasks and assignments, and consistently produce a professional work product.
• Excellent proofreading, interpersonal, and written and verbal communication skills.
• Ability to work effectively with a wide variety of people and populations by consistently exercising tact, sound judgment, and a proactive, problem solving focused style.
• Excellent attendance and punctuality.
• Proficiency in the use of computer and office productivity software (e.g. Microsoft Office Suite) and the willingness to learn new applications.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.