AC Transit is actively searching for an experienced Senior Administrative Assistant for our Labor Relations department. Under general supervision, coordinates complex administrative and clerical functions and activities for an assigned work-unit or department, as well as a wide variety of responsible office support and clerical duties. This is an excellent opportunity to work for one of the largest bus agencies in California. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and 457 savings plan. 

• Serves as the primary administrative support person to a work-unit or department by performing a wide variety of confidential office clerical and administrative functions.
• Maintains lead responsibility for major administrative and clerical functions, and projects of limited scope. 
• Screens calls, greets visitors, and provides information in response to inquiries from the public and District staff; and refers to other District staff where appropriate.
• Uses standard office software to process letters, reports, memoranda and other documents, including contracts, proposals, technical documents, statistical reports, presentations, special forms, and charts.  Applies proper business English grammar, syntax, and spelling; and proofreads for accuracy, format, correct form, and content.
• Responds to inquiries from District personnel across departments, as instructed; conducts research of files and records; and provides data and information on request to authorized personnel.
• Initiates, maintains, monitors, and audits work unit or department files and logs, including timekeeping, payroll, and other confidential employee records and related documents.
• Responds to inquiries from District personnel in all departments, as required.
• Maintains appointment schedules and calendars for unit or department staff.
• Independently responds to letters and general correspondence. 
• Assist in preparing policies, procedures, operating manuals, written material, budgets, forms, charts and/or other documents.
• Orders supplies, equipment, and services; and performs accounting functions related to accounts, such as payables and receivables. Provides analysis and input to the assigned supervisor(s) regarding department or work-unit expenditures, and participates in the administration of the budget.
• May take and prepare meeting minutes; follows up on deadlines; and performs other monitoring functions to ensure timely completion of work.
• May exercise functional supervision over assigned subordinate clerical/administrative personnel, and may be assigned to perform the duties of equal level or subordinate clerical personnel when such personnel are absent; on a temporary basis.
• Performs other routine clerical functions, such as filing, and distributing mail.

Education/Training: Equivalent to completion of the 12th grade, supplemented by course work or training in modern office practices and computer software programs.
 
Experience:   Equivalent to at least five (5) years of responsible office support and clerical experience. Depending on the specific assignment, may be required to type accurately on a keyboard at the rate of 50 net words per minute.

Highly Desirable: experience in a Labor Relations department.

 

Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment; and occasionally lift objects weighing 25 lbs or less.

 THIS POSITION IS AN UNREPRESENTED  POSITION
 

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.
 
Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA).  As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.
 
ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
 
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.
 
                                                            Equal Opportunity Employer