**MUST APPLY ONLINE ONLY**

Field of Competition: OPEN

Under the direction of the Director, Human Resources, is responsible for the process and procedures for the accurate maintenance of the District's Position Control including verifying and inputting all entries and reconciling the reports with the Accounting and Budget Sections.  

DISTINGUISHING CHARACTERISTICS:
The primary responsibility of this position is to ensure data is properly inputted in the Human Resources system on a timely and accurate basis to properly maintain the District's position control system. This class is distinguished from the class of Data Control Technician in that an in­cumbent does not perform lead responsibilities.  However, the incumbent does have overall district responsibility for the integrity of the District's position control.  Due to the complexity of the work and the substantial impact of inaccurate position control data, this position is graded at the same level as a Data Control Technician. It is distinguished from the class of Data Control Clerk I in that the Data Control Clerk I performs a variety of tasks under well estab­lished procedures requiring less independent activity, whereas the Human Resources Position Control Technician helps develop processes, procedures, has overall responsibility for the position control data and reconciling it with the Accounting and Budget Departments.  
 

Experience:
Five (5) years of clerical experience, two (2) years of Human Resources data control work desirable.
 
Education:
Must possess a secondary (i.e., high school) school diploma, or its equivalent (GED). Completion of courses in computer science is desirable. Possession of an Associate (AA) degree, its equivalent, or education beyond an AA degree is highly desirable.

SPECIAL LICENSE OR LANGUAGE SKILLS:
The ability to read, write and speak a language, in addition to English, such as Spanish or Armenian, is desirable.  Possession of a valid Class C California Driver's License and use of a private automobile, or alternative means of transportation, may be required in some positions.
 
PHYSICAL REQUIREMENTS:
Employees must be physically and mentally able to perform the essential duties of a position with or without reasonable accommodation and without hazard to themselves or others.
 

• High school diploma or GED equivalent (or higher) 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Essential duties and responsibilities of this class include

• Receives, verifies for accuracy and completeness, and logs incoming data/forms affecting the position control
• Establishes procedures and forms control techniques
• Identifies errors in data and makes necessary corrections or refers data to the appropriate party for corrections
• Maintains files, logs of information and forms for follow-up
• Communicates to other departments in response to questions from users regarding procedures, schedules and status of position control
• maintains count of total documents received and controls/monitors disposition of approval and updating processes
• Reconciles on a scheduled and recurring basis the position control information with the Accounting and Budget responsible party
• Produces reports for management which assist in the hiring, budgeting and union negotiations process
• Identifies software failures and is responsible for reporting them and getting timely action to correct and as­sists in problem solving
• Performs other related duties as assigned

Knowledge of:

• Software systems necessary to maintain the position control
• Techniques to streamline the overall position control process including communication with other departments
• District and department policies and procedures related to position control, confidentiality, applicable laws, rules and regulations, and the impact of union contracts
• Techniques for record keeping and filing
• Excellent interaction skills
• Oral and written communication skills including correct English usage, grammar, spelling and vocabulary
• Operating various office machines including personal computers and other office equip­ment

• Learn and establish complex procedures
• Accurately input, analyze, compare and interpret position control data and reconcile differences to ensure complete accuracy
• Develop and implement easily understood forms, routing and timeline system for processing materials
• File and retrieve information as needed
• Plan and organize work; work effectively with management, receive information requests and comply on a timely and accurate basis
• Work with minimum supervision and meet deadlines
• Establish and maintain cooperative working relationships with co-workers and others; sensitivity to ethnic, religious, cultural and sexual differences