• Business Service Department (8 hours per day, 12 months per year) 

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

JOB DUTIES:

• Schedules and arranges major meetings, workshops, conferences and events; coordinates and prepares materials for special programs and activities and interfaces with public and private representatives.
• Prepares District Board agenda items and researches past Board actions; prepares committee or Board minutes.
• Creates and utilizes complex databases.
• Develops departmental and school-wide calendars.
• Researches and presents department budgets for review at the management level; evaluates cost trends and identifies purchases and equipment needs.
• Evaluates operating and grant expenditures and rationale for cost trends and variations.
• Compiles statistical instructional data for special studies and analyses.
• Initiates and administers major District-wide projects in support of the Superintendent's Office; participates in surveys sponsored by the District or other organizations.
• Composes and edits letters and correspondence to officials, consultants, grantors, committee representatives, and public and private representatives.
• Writes, types and proofreads agendas, reports and memos on behalf of managers, supervisors and administrators; compiles and distributes special mailings.
• Reviews and approves school, division or departmental payroll reports.
• Administers work orders and facility service requests.
• Explains procedures and provides technical direction to classified office support personnel and Student Assistants.
• Answers incoming calls and routes individuals to appropriate staff; greets and directs visitors to appropriate personnel; screens, sorts, distributes and prepares department mail and special deliveries.
• Performs other functions as assigned or as the situation requires.

• Administrative policies and department procedures.
• Budgeting principles and accounting principles.
• Cost estimation techniques.
• Project management principles.
• Proper usage of the English language and business protocols.
• Principles of statistics.
• Organization and uses of instructional data.
• Record keeping principles and procedures.
• Report writing methods.
• Purchasing procedures.
• Customer service principles.
• Office practices, procedures, and equipment.
• Relevant provisions of the Education Code.
• Word-processing, graphics and spreadsheet applications programs.

• Analyze and evaluate budgetary trends and practices.
• Organize and conduct studies.
• Plan major events and functions.
• Administer projects.
• Compile, verify and use information from school, department or division databases.
• Take and transcribe minutes.
• Organize, coordinate and complete tasks to meet scheduled deadlines.
• Interpret and apply administrative policies and procedures.
• Compile and maintain files.
• Operate personal computer and standard office equipment including fax machine, computer printer and copier machines.
• Understand and follow oral and written instructions.
• Communicate effectively and work cooperatively with co-workers, supervisors, management, public, and other department representatives.
• Provide technical direction to classified office support personnel and student assistants.
• Demonstrate flexibility and respond to changing requirements and job assignments.
• Work independently.

SUPERVISION:
Reports To: Superintendent, Assistant Superintendent, Principal, Vice Principal, Director, Manager, Supervisor or Administrator

Provides Technical Direction To: Assigned Student Assistants and office support personnel

WORKING CONDITIONS:
ENVIRONMENT:
This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee interfaces with school administrators, supervisors, co-workers, administrators, faculty, program coordinators, and educational agency representatives in preparing reports, reviewing accounting activities, and requesting and providing information. The employee also interfaces with a range of different managers, supervisors, staff, students, and public and private representatives.

PHYSICAL DEMANDS:
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than 20 pounds.