Employment Standards

Education/Experience:
A bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a related field; or possession of a Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks (IIMC), or Master Municipal Clerk (MMC); or ability to obtain a CMC designation by the IIMC, or MMC within the first year of employment is required.

Any combination of training and experience which would provide the required knowledge and abilities is qualifying.  A typical way to obtain these knowledge and abilities would be: At least five (5) years of progressively responsible analytical and administrative experience with a governmental agency, three (3) years of which must have been in a City Clerk's department or related organization that staffs a city council or city commission.  Experience must also include at least two (2) years in a lead/supervisory or administrative capacity. Experience with the management of Information Technology related to contracts and projects preferred.

Knowledge of:
Knowledge of the following legal requirements and customary practices integral to the City Clerk office: Brown Act, agenda packet preparation, Public Records Act requests, records management, elections, claims, City Council relations, community relations, disaster preparedness, and other related areas.

Ability to: 
Ability to manage personnel and operations of the City Clerk's Office, to include publishing City Council agenda packets, serving as the FPPC filing officer, overseeing audiovisual and web-streaming operations, overseeing the response to public records and internal research requests, communicating with the media, and overseeing office and city-wide records management issues.

Ability to read, write and understand English-language documents.  Ability to communicate effectively with customers, department personnel, elected officials, management, and the general public verbally and in writing.  Proficient in Microsoft Office and Laserfiche or other document imaging programs. Ability to compose documents independently, utilizing existing research or information gathered through surveys or other means.  Ability to review and edit documents at an advanced level.

Ability to coordinate General Municipal Elections with the Los Angeles County Registrar-Recorder/County Clerk, or to manage stand-alone elections.

Working Conditions
Environment is generally clean with limited exposure to conditions such as dust, fumes, odors, or noise.  Video terminal is used on a daily basis.  Requires traveling throughout the City and adjacent areas for occasional meetings, and the attendance of night meetings.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to exert light to moderate physical effort, and exert sufficient force to lift, carry, push, pull, or otherwise move objects up to 25 pounds. Ability to remain in a sitting/standing position for extended periods of time. Ability to hear and speak to the general public and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal. Driving to offsite locations is sometimes required.