City of San Rafael-Administrative Coordinator I/II/Senior

4/8/2021 5:44:18 PM 301


Depends On Qualifications

Location 2960 Kerner Boulevard, 94901, San Rafael, CA

San Rafael, CA

Job Type


Closing date and time

4/22/2021 at 11:59 PM Pacific Time (US & Canada); Tijuana

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Ross Valley Sanitary District Invites Applications for the Full-Time Position of

Administrative Coordinator I/II/Senior

$30.07/Hour to $46.75/Hour (DOE) Plus Excellent Benefits

Admin Coordinator I Pay Range: $30.07 to $38.37 /hour

Admin Coordinator II Pay Range: $33.19 to $42.36 /hour

Senior Admin Coordinator Pay Range: $36.63 to $46.75 /hour

To be considered for the Admin Coordinator II level classification, the candidate will have an Associate degree or higher (or equivalent) and a minimum of two years of increasingly responsible experience in office administration.

To be considered for the Senior Admin Coordinator level classification, the candidate will have an Associate degree or higher (or equivalent) and a minimum of four years of increasingly responsible experience in office administration.


Under general direction, the Administrative Coordinator position provides varied administrative office support work; coordinates a program and/or business processes; facilitates interdepartmental information, workflow and communication, administers a variety of projects, and receives and responds to requests from internal and external customers.


The ideal candidate will demonstrate initiative, independent judgment, and tact, particularly when dealing with the public, District staff, management. In addition, the ideal candidate will possess the following:

Completion of an Associate Degree, or its equivalent (60 semester units).

Possess a valid California Driver’s License Class “C”, with a satisfactory driving record.

Knowledge of practices and methodologies for administrative support, research, prioritization, records management, and customer service operations.

Use and maintenance of standard office equipment, computer hardware, and software.

Experience working in public agencies is desirable.


Provide customer service by telephone, email and/or counter service; attend to District customers or refer them to other District staff as appropriate; provide information that may require judgment and discretion as well as interpretation of policies and procedures.

Process applications and assist in the administration of the Districts grant, loan and rebate programs.

Review plans to calculate permit fees, receive payments, issue permits and schedule inspections.

Coordinate and administer established District policies and procedures, including insurance claims processing, procurement processing, and contract administration processing.

Compose and edit a wide variety of correspondence, reports and other District documents, including publishing updates to the District website.

Research and assemble information, verify that information or data is complete, accurate, and consistent; assist in the preparation of regularly scheduled reports.

Develop, organize and maintain accurate filing systems using best business practice record keeping procedures (electronic and paper copies).

Create templates and forms, and perform data entry using word processing, spreadsheets, and database tools.

Schedule internal and external meetings, coordinate food and beverage for meeting attendees, prepare meeting agendas, take and transcribe accurate meeting minutes.

Print, copy collate documents; open, sort and distribute mail and other deliveries.

Coordinate facilities management, including communicating with the janitor, office equipment maintenance and/or landscape services for routine and special requests.

Inventory, review, and order needed office supplies, research saving opportunities, and recommended suppliers.

Support department supervisors/managers with research and projects as needed.


All candidates must complete an online application and the required Supplemental Questionnaire through www.calopps.org. The Supplemental Questionnaire is part of the application; please provide enough detail to rate your answers.


All required applications materials must be submitted and received by the final filing date. Ross Valley Sanitary District is not responsible for the failure of Internet forms in submitting your application.

A complete Job Bulletin is available on the District’s website at Working at Ross Valley Sanitary District. Email inquiries may be directed to fnewhouse@rvsd.org.

Accommodation: Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing fnewhouse@rvsd.org.


It is important to complete all required application materials. All applications will be screened for completeness and possession of minimum qualifications. Qualified applications will be reviewed in detail to identify the most qualified candidates to interview. Interviews are expected to be conducted on April 29 and April 30, 2021. Please save the date(s). Candidates who score the highest in the interview selection process will be required to pass a reference and background exam prior to receiving a job offer. Candidates receiving a conditional offer of employment will be required to pass a medical and drug screen prior to receiving a final job offer.



Ross Valley Sanitary District
2960 Kerner Boulevard

San Rafael, California, 94901