The City of Rancho Palos Verdes is seeking a motivated individual to join our Finance Department as an Account Clerk. The ideal candidate will have a strong work ethic, interpersonal skills as well the ability to foster effective working relations and exercise initiative with flexibility consistently.
Interviews are tentatively scheduled for Thursday, April 15, 2021.
DEPARTMENT The Finance Department is staffed by a team of nine full-time and two part-time dedicated professionals who are responsible for a wide range of services through the following functions:
Fiscal Services: Budget preparation, budget monitoring, long-term financial planning, financial forecasting, financial analysis/modeling, system administration and financial reporting.
Accounting: Managing general ledger, business processes, chart of accounts, auditing, payroll processing, and general billing
Purchasing: Invoice processing, contract management, and processing of purchase orders
Business Licenses: Process business licenses and provide cashiering services citywide
Treasury: Prepare cash flow analysis, prepare bank reconciliation, and review City's investments
POSITION This non-exempt position is covered by Rancho Palos Verdes Employees Association. The incumbent must work well in a team-oriented and professional environment. The Account Clerk is part of the Finance Department; however the work location will be in the Community Development Department cashiering office, so the incumbent must be able to work independently. The Account Clerk performs general account support duties related to accounts payable, cash receipts, accounts receivable, and purchasing according to established policies and procedures, including posting, balancing, maintaining spreadsheets, operating a cash register; processes payments for permits, business license, false alarm, and other revenue collections; performs additional duties as assigned by Finance management.
IDEAL CANDIDATE A successful candidate must have a strong work ethic, highly organized, able to handle multiple projects and priorities, and uphold exceptional customer service. The incumbent must use tact, initiative, prudence, and independent judgment within general policy and guidelines. Incumbent must also establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
DEFINITION AND CLASS CHARACTERISTICS Under direct supervision, performs a variety of routine technical and administrative accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, purchasing and general ledger; balances and maintains manual and computerized financial and accounting records; and performs related work as required. This is the entry-level class within the accounting support series. Employees in this class are distinguished from the Accounting Technician in that the latter performs more complex technical accounting support assignments requiring additional training and a higher level of technical skill.
Essential Job Functions
Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of routine administrative and technical account support duties related to accounts payable, accounts receivable, purchasing and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Verifies, posts, and records a variety of financial transactions, including expense reports, petty cash reimbursements, trust deposit payments, and transit token reimbursements. Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately.
Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned.
Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
Processes payments in batches and logs batch reports as appropriate; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payments; may prepare manual checks; prepares payments for mailing and files copies with backup.
Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, and invoices; prepares payment requests; processes purchasing requisitions for the assigned department; converts purchase requisitions into purchase orders.
Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
Codes and logs utility bills for entry into accounts payable system.
Monitors expenditure trends to identify potential billing issues.
Supports maintenance of purchasing card program; processes receipts and reconciles to credit card statements.
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports, including quarterly sales tax revenues, journal entries, and annual 1099 federal tax forms.
Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
Assists with the year-end closing.
Performs other duties as assigned.
Education and Experience: Equivalent to the completion of the twelfth (12th) grade and (2) two years of clerical experience involving financial record keeping.
Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, purchasing, and general ledger.
Business arithmetic and basic financial and statistical techniques.
Record-keeping principles and procedures.
City's purchasing ordinance and policies.
Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Perform detailed account and financial office support work accurately and in a timely manner.
Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures.
Compose correspondence and reports independently or from brief instructions.
Make accurate arithmetic, financial, and statistical computations.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions.
Organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 544-5332 no later than five (5) business days before the test date.