City of Long Beach-CLERK TYPIST III - UNCLASSIFIED
3/8/2021 5:36:19 PM 719
- Salary$15.98 - $27.26 Hourly $1,282.48 - $2,188.08 Biweekly
$1,282.48 - $2,188.08 Biweekly
Location City of Long Beach, CACity of Long Beach, CA
Job TypeUnclassified - Full-Time, Permanent
DepartmentTechnology & Innovation - (UC)
Job NumberTI21-027
Closing date and time3/14/2021 at 11:59 PM Pacific Time (US & Canada); Tijuana
This position is pre-posted for viewing from March 4, 2021-March 11, 2021.Accepting online applications only. Apply online 24 hours a day, beginning March 12, 2021 - March 14, 2021 11:59 PM PST
The Technology and Innovation Department (TID) is seeking qualified applicants, for a permanent, full-time unclassified Clerk Typist III position to support the department’s Business Operations Bureau. This is a demanding position that encompasses multiple facets of administrative duties. This position reports directly to the managers of the Business Operations Bureau, which oversees the finance, personnel, and communication operations for the department. TID is a fast-paced, responsive, and adaptive organization that requires focused, proactive, and flexible staff to achieve its goals and priorities. - EXAMPLES OF DUTIES
- Composes, types, edits and proofreads correspondence, reports, and documents;
- Provides primary support to managers of the Business Operations Bureau;
- Manages calendars, prioritizing urgent meetings, and schedules many internal and external meetings;
- May liaison with the Human Resources Department, Financial Management Department, City Clerk, City Attorney and other Departments to coordinate document review, routing, and signatures;
- Coordinates and tracks Department workflow including requests for information, reports, and assignments;
- Assists with department timecard entry during the absence of the Payroll Personnel Assistant;
- Assists with accounts payable functions and invoice tracking coordination;
- Assists with placing orders with vendors, and compiling and maintaining records of items purchased in IT service management system;
- Assists with responding to requests submitted to department via IT service management system to clarify needs ad specifications with requestors prior to conducting informal bid solicitation or placing orders against contracts;
- Helps direct phone calls, assist visitors, and distribute mail;
- Maintains electronic and hardcopy files;
- Coordinates special projects; and
- Performs other related duties as required.
- REQUIREMENTS TO FILE
- MINIMUM QUALIFICATIONS: The ability to type neatly and accurately at a net speed of 40 words per minute; the ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation; and the ability to work cooperatively with other employees and the public.DESIRABLE EDUCATION AND EXPERIENCE
- Two years of progressively responsible administrative assistant experience.
- Associate’s degree or higher from an accredited U.S. college or university.
- Experience supporting executive/senior management or leadership in a corporate, legal, non-profit, community service or public service setting is highly desirable.
- Previous experience with administratively supporting business operations (i.e., human resources, finance, contract, and/or legal administrative processes) is also desirable.
DESIRABLE SKILLS/ABILITIES- Highly organized and ability to multi-task high level and confidential projects.
- Proactive self-starter with the ability to resolve complex issues.
- Dedicated to excellence and quality service.
- Positive and direct communicator with superior interpersonal skills.
- Demonstrated experience in positions requiring confidentiality.
- Thorough understanding of clerical and administrative support principles.
- Ability to work well with management and front-line staff.
- Ability to work execute direction from supervisors related to details, accuracy and compliance with the City’s policies and procedures.
- Ability to complete projects independently, follow directions and ask clarifying questions as necessary.
- Strong inclination to understand technology and software.
- Proficient with Microsoft Office Suite computer programs (Word, Excel, Outlook) and a willingness to learn new programs.
- SELECTION PROCEDURE
- Accepting online applications only. Apply online 24 hours a day, beginning March 12, 2021 - March 14, 2021 11:59 PM PST
To apply, please click on the "Apply" link and submit your resume and cover letter online. Incomplete information will not be considered.
The TI Department will review resumes to determine the most qualified candidates. Those determined most qualified will be invited to continue in the selection process.
The TI Department intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format, please call (562) 570-6274/(562) 570-6272 or email TIRecruitments@longbeach.gov
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
For technical issues with your application, please call (877) 204-4442.
The City of Long Beach is an Equal Opportunity Employer.
- Agency
- City of Long Beach
- Phone
- (562) 570-6455
- Website
- https://www.governmentjobs.com/careers/longbeach
- Department
- Technology & Innovation - (UC)
- Address
- 411 W. Ocean Blvd, 7th Fl
Long Beach, California, 90802
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