This is your opportunity to make a difference in the City of Long Beach. The Department of Human Resources currently has three (3) openings for Administrative Analyst I-III (part-time / non-career) to assist with Personnel Operations, Labor Relations, EEO & Training, Employee Benefits, and the implementation and roll-out of the Munis HR/Personnel module.
 
Candidates are encouraged to apply to these challenging positions, which have excellent potential for professional growth. The positions may be filled at grade levels I, II or III, depending on qualifications and experience. These positions will be funded until the MUNIS HR/Personnel Module is implemented and stabilized.
 
The ideal candidate will demonstrate: 

• Professional experience and interest in Human Resource administration;
• Great customer service, interpersonal skills, and ability to influence others;
• Excellent analytical skills and ability to research, compile, and analyze financial and statistical data and/or human resource administration issues;
• Proficiency with Microsoft Excel, Word, Access, and PowerPoint software;
• Ability to organize, implement projects, and achieve results;
• Ability to manage and prioritize a high volume of work coming from multiple sources and meet deadlines;
• Ability to effectively work with others and flexibility and adaptability in challenging situations;
• Excellent oral and written communication skills and ability to communicate ideas in a concise manner;
• Willingness to work overtime as needed and possesses a strong work ethic.

• Assist with the administration of the department’s Human Resources system including its maintenance, modification/enhancement and operations.
• Assist with the organization and management of the Human Resources portion of the ERP project – LB COAST.
• Assist with the planning and coordination of the implementation of system enhancements for improved operations.
• Assist with the system requirements, determining its feasibility of software solutions and policy and procedural changes, as necessary.
• Assist with troubleshoots processing problems and coordination efforts to resolve problems.
• Assist with the preparation and development of data analysis, graphs, visual presentations and written reports on employee statistics and various other data.
• Assist with the development of reports for users using system-specific reporting tools and third-party technologies, including Simpler, Access and Excel.
• Assist with the developing and implementation of training programs on Human Resources systems for City staff.
• May represent the Department on departmental working teams involving Human Resources or systems processes, policies and/or procedures.

• Administers all benefit plans according to the plan documents and regulatory requirements to ensure plans and procedures are compliant with ACA, HIPAA, ERISA, USERRA, FMLA, COBRA and IRC regulations;
• Review employees’ request(s) for changes to their benefits and approve/deny based on government regulations, City of Long Beach plan provisions and established practice(s);
• Assists in the collection, analysis and evaluation of data related to employee benefits, reasonable accommodations, leaves of absence, etc.;
• Process, audit and reconcile benefit transactions (elections, claims, contributions, distributions, appeals, etc.) with carriers, third party administrators, internal departments;
• Participate in special projects, as requested, including the organization and implementation of annual open enrollment, new benefit rollouts, and other projects as they arise, including the development of communication materials.
• Assist staff in researching and resolving benefits issues;
• Provides timely and accurate responses to Unemployment and Disability Insurance claims;
• Conducts Interactive  Process meetings, Retirement Counseling sessions, and presentations at New Hire Benefits Orientations;
• Implements website updates; other duties as assigned.

• Conducts harassment and discrimination complaint investigations, compliance reviews, and inspections;
• Interviews persons to obtain information;
• Summarizes relevant information into clear and concise reports;
• Interprets the Citywide EEO Program Plan;
• Monitors, reports, and coordinates workplace harassment training;
• Interprets Federal and State laws, regulations, City ordinances, policies, and other documents pertaining to human resources issues;
• Responds to regulatory agencies on behalf of the City, as well as citizen and employee inquiries;
• Assists with the Citywide Training and Development program; and,
• Performs other duties as required.

• Graduation from an accredited college or university with a bachelor’s degree in Public or Business Administration, or a closely related field, and two or more years of professional experience as an Assistant Administrative Analyst, or an equivalent position.
• A valid motor vehicle operator’s license may be required.
• A Master’s Degree in one of the preceding fields may be substituted for one year of the required experience.
• Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

How to Apply
Submit a cover letter, resume, an essay describing your human resources/personnel experience (2-page max), and the answer to question #1 (5-page max).  The recruitment closes at 4:30 PM on Friday, February 19, 2021. All attachments must be in PDF format. Incomplete packets will not be considered. 
 
Method of Evaluating Candidates
There will be an initial review of all resumes to identify those candidates whose work experience is most closely related to the position duties and the needs of the Department. Those identified will be scheduled for an oral interview to assess their relative skills, knowledge, abilities, and personal qualifications. Final selection will be based on the oral interview. In addition, as a part of the selection process, writing samples will be required, present and former supervisors will be contacted, and personnel files will be reviewed.
 
*Unclassified positions are exempt from the Civil Service process.