CURRENT VACANCY: The Human Resources Division of the Administrative Services Department is searching for an office aide to assist with reception activities (both in person and on the phone), calendaring of meetings, and general office clerical work. This is a part-time position, with typical hours between 10:00 am and 3:00 pm, Monday through Friday. The IDEAL CANDIDATE has strong communication skills and interpersonal skills, is trustworthy and able to keep all information confidential, has familiarity with various office software applications, and works well in a busy environment. Familiarity with data entry and bookkeeping is preferred. 

Note: This recruitment may close at any time, and will close as soon as the hiring manager determines that enough qualified applications have been received.
 

Answers multi-line telephone and routes calls to the appropriate personnel; provides front counter assistance and information within area of assignment; responds to requests for information and distributes appropriate forms; receives, sorts, and distributes incoming and outgoing mail and correspondence; maintains accurate and up-to-date logs, files, calendars and records for assigned area; sorts, cross-indexes, codes and files various materials using established procedures; copies, collates, and binds documents; enters data into computer from various sources; inputs corrections and updates; verifies data for accuracy and completeness; operates a variety of office equipment including computer keyboard, calculator, copier, facsimile or scanning machine; may perform some of the more routine specific functional duties relative to the area of assignment; performs related duties and responsibilities as required.

The preceding duties have been provided as examples of the essential types of works performed within this job assignment.  The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Knowledge of:  Modern office procedures, methods, computer equipment and software; methods and techniques of proper telephone etiquette; English usage, spelling, grammar, and punctuation; basic mathematical principles; customer service principles and practices.

Ability to:  Learn to correctly interpret and apply City policies and procedures; perform general clerical work including maintaining files and compiling information for reports; type and/or enter data at a speed necessary for successful job performance; effectively respond to requests and inquiries from the general public and City staff; operate and use modern office equipment including computer; learn to use various software packages including Microsoft Office Suite; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; deliver quality customer service.

Education and Experience:  Equivalent to a high school diploma and two years experience in clerical support, reception, and customer service in an office environment. Experience working in Human Resources is highly desirable, but not required.

• An official City of Huntington Beach on-line job application must be filled out in its entirety.  Please attach a resume to your application. 
• Applications will be closely reviewed for relevant experience, education and training.
• Applicants best meeting the City's needs will be invited to a department interview.
• Upon a conditional offer of employment a pre-placement drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting, must be completed with acceptable results.
• Other background reports may also be conducted depending on the position.
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.