Under general supervision, prepares and maintains financial records for the SGVCOG’s accounts and funds; analyzes and maintains grant reimbursement billing and financial accounting documents and records; maintains payroll; ensures accounting transactions comply with various federal, state and local codes and regulations; and performs related duties as assigned.
Location: 4900 Rivergrade Road, Irwindale, California, 91706 *This position will be working remotely until current stay-at-home orders have lifted.
Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Prepares, reviews, analyzes, balances and/or reconciles assigned general ledger accounts and other accounting transactions, requiring the interpretation and application of professional accounting theories, principles and practices; identifies and resolves problems; reviews bank reconciliations for accuracy; prepares financial statements and disclosures; assists in compiling various financial reports, supporting schedules and working papers.
Generates and submits for review complex grant reimbursement invoices consistent with mandated grant agreement regulations; prepares accounts receivable aging reports.
Maintains accounting records of revenues, expenditures and special funds; prepares analyses, spreadsheets, schedules, journal entries and reconciliations to produce accurate financial reports; monitors and prepares periodic reports on revenue funds; performs routine fund and project cost analysis; prepares bank deposits, reviews bank transactions and updates the general ledger with bank activity.
Develops, reviews, evaluates, updates, generates and/or distributes specialized accounting records, financial reports and spreadsheets; reviews, compiles, calculates and analyzes technical data and information from a variety of sources; identifies discrepancies, resolves issues and/or notifies appropriate sources and ensures issues are resolved; distributes reports in a timely manner; conducts expenditure analyses; researches variances and discrepancies; prepares correcting journal entries.
Reviews and processes general vendor invoices including adding transaction codes, obtaining signature approvals and supporting documentation and entering into accounts payable module; prepares journal entries for non-automated transactions; as directed, initiates ACH and wire transfers to expedite invoice payments; deposits funds in escrow accounts for the acquisition of right-of-way properties for expeditious transactions; prepares check payments for mailing and/or disburses checks for personal delivery to project managers; obtains signatures as needed for proof of delivery.
Reconciles payroll and payroll deductions and the payment of payroll taxes, vendor accounts and retirement benefits; verifies correct pay rates and adequacy of leave time; calculates overtime; inputs withholding exemptions, employee/employer deductions and pay rate changes; coordinates payroll activities and information with other departments.
Prepares, generates and issues 1099s to vendors and W-2 forms for employees; makes property tax payments.
Responds to inquiries and requests from outside auditors; provides support documents and analysis reports as requested.
Provides assistance to the Accounting Manager and Director of Finance as needed.
PREFERRED EXPERIENCE IN:
Monitoring and analyzing grant funding agreements and other financial contracts with federal, state and local governmental agencies; monitoring revenues and expenditures ensuring transactions are accurately allocated to appropriate projects.
Reviewing and/or creating grant billing invoices from general ledger transactions, grant agreements and finance letters.
Preparing complex grant funding allocation requests in accordance with federal and state funding guidelines.
Performing grant accounting functions, including proper procedures and accountability of grant funds and monitoring potential lapsing of grant funds for appropriate reallocation.
Preparation of grant monitoring reports; preparation of funding obligation progress reports for local, state and federal reporting requirements.
Principles, practices and terminology of governmental accounting including financial statement preparation and methods of financial control, financial reporting and grants accounting.
Generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB), Office of Management and Budget (OMB) circulars and accounting standards and requirements applicable to public agencies.
Federal, state and local laws, regulations and court decisions applicable to financial administration of a public agency and payroll administration.
Modern office practices, procedures and equipment including computers and software applications relevant to work performed.
Education, Training and Experience:
Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, finance, business administration or a related field.
At least two years of progressively responsible accounting experience, preferably in a local or regional government; or an equivalent combination of education, training and experience.
Licenses; Certificates; Special Requirements:
A valid California Class C driver’s license and the ability to maintain insurability under the agency’s vehicle insurance program.
Accountant is the journey-level class in the professional accounting series. Incumbents perform the full range of assigned duties involving accounts payable, accounts receivable and grants, and vendor billing processes and procedures. Work requires the knowledgeable application of accounting principles and practices and applicable accounting standards and requirements, as well as substantial familiarity with the SGVCOG’s financial management practices and procedures. Incumbents participate in preparing and interpreting financial statements in accordance with all legal requirements as well as established policies, procedures and objectives.
Physical and Mental Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 25 pounds unaided. Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision and the ability to adjust focus. While performing the duties of this class, the employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work.
The employee works in an office environment where the noise level is usually quiet. Evening, holiday and/or weekend work may be required.
The SGVCOG does not discriminate nor disqualify any applicant because of age, race, religion, color, gender, national origin, ancestry, citizenship status, sexual orientation, actual or perceived gender identity, marital or domestic partner status, or any other category or individual status.