This recruitment will remain open until January 7, 2021. The District reserves the right to limit the applications considered to the first 100 applicants. Applicants are encouraged to apply immediately.
Under general direction, performs a full range of varied, confidential, professional, and complex technical administrative and analytical duties of assigned department and/or division; develops, summarizes and maintains administrative and fiscal records; manages programs, special projects and studies, and performs related administrative support functions; fosters cooperative working relationships among District departments; performs related work as required.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Finance Manager, the Assistant General Manager and the General Manager. No direct supervision of staff is exercised. May provide direction to technical, operational or office support staff, and/or consultants on a project basis.
Incumbents are responsible for a variety of special studies and projects that are broad in scope that may require significant decision making, and assist the Finance Manager, the Assistant General Manager and General Manager to accomplish District goals and objectives.
Examples of Essential Job Functions
The duties listed below are illustrative only and are not meant to be a complete and exhaustive listing of all of the duties and responsibilities of this classification. Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists in developing goals, objectives, policies, procedures, work standards and administrative control systems.
Performs professional-level research, administrative, operational, financial, and analytical duties in support of assigned programs; conducts studies, research projects, and analysis by selecting, adapting, and applying appropriate analytical, research and statistical techniques.
Assists in the development and implementation of key departmental and District projects related to the goals and functions of the department and the District as a whole.
Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations and assists with the implementation of procedural, administrative and/or operational changes after approval.
Plans, designs, develops, tracks, and organizes multiple highly complex programs; manages program budgets; receives, reviews and organizes program applications; and ensures that awards stay within funding limits.
Performs research and statistical analyses on administrative, fiscal, regulatory, and operational problems or issues.
Assists with the budget process; provides assistance in the development and administration of assigned budget; collects and analyzes financial data; makes budget recommendations relative to assigned projects; creates data tracking and reporting systems.
May prepare and submit General Manager agenda reports and various other board resolutions and ordinances.
Assists in the preparation of requests for proposals and bids and administers consultant contracts.
Assists in planning and organizing special projects that require coordination with and direction of contract consultants.
Communicates orally, in writing or through graphic representations and statistical summaries with colleagues and managers.
Coordinates and administers department-specific programs and projects.
Prioritizes and coordinates work assignments; reviews work for accuracy; recommends improvements in workflow, procedures and use of equipment and forms.
Performs other duties as assigned.
The level and scope of the knowledge and skills listed below are related to experience, proficiency, and complexity of work activities as specified under Class Characteristics.
Basic principles and practices of a municipal utility.
Project and/or program management, analytical processes and report preparation techniques.
Municipal programs such as finance, budgeting, and other related governmental programs.
Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
Organizational and management practices as applied to the analysis, evaluation, development and implementation of programs, policies and procedures.
Basic principles and practices of public administration as applied to operational unit and program administration.
Research and reporting methods, techniques and procedures.
Sources of information related to a broad range of municipal programs, services and administration.
Applicable federal, state, and local laws, codes and regulations.
Modern office practices, methods and computer equipment.
Record keeping principles and procedures.
Computer applications related to the work.
Effective communication skills.
Techniques for effectively working with consultants and District staff, in person or by electronic communication.
Techniques for providing a high level of customer service to public and District staff, in person or by electronic communication.
Assist with the District’s commitment to public health.
Respond to natural, manmade, or war-caused emergencies as a Disaster Service Worker, as outlined by California Government Code §3100-3109.
Assist in the development of goals, objectives, policies, procedures and work standards for the District.
Coordinate departmental and programmatic administrative, budgeting, and fiscal reporting activities.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Plan and conduct effective management, administrative and operational studies.
Plan, organize, and carry out assignments from management staff with minimal direction.
Interpret, apply and explain complex Federal, State, and local laws, codes, regulations, departmental policies and procedures.
Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives.
Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
Prepare clear and effective financial, statistical, narrative, informational and educational reports, correspondence, policies, procedures and other written material.
Make accurate arithmetic, financial and statistical computations.
Analyze situations and identify pertinent problems/issues, collect relevant information, evaluate realistic options, and recommend appropriate course of action when necessary.
Organize own work, set priorities, work independently on a day-to-day basis, meet critical deadlines and balance multiple objectives.
Operate modern office equipment including computer equipment and software programs.
Effectively communicate in person, over the telephone and in writing.
Ability to use discretion, prudence and independent judgment within general policy, procedural and legal guidelines in handling and safeguarding sensitive and confidential information or situations.
Establish and maintain effective and diplomatic working relationships with those contacted in the course of the work.
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree in Business or Public Administration, or other related field. Two (2) years of professional-level budgetary, programmatic, special projects and related administrative support experience with a public agency.
Licenses and Certifications:
Possession of a valid California Class C driver’s license with a satisfactory driving record may be required at the time of hire.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; ability to operate a motor vehicle to attend various meetings and seminars; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, although there may be occasional exposure to inclement weather conditions, noise, dust, and potentially hazardous materials. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing District and/or departmental policies and procedures.
Candidates are required to attach a copy of their diploma/degree to their application. A resume will not be accepted in lieu of a fully completed online application. Submitting an incomplete application or partial information may result in removal of your application from consideration in the examination process. All applications will be reviewed for accuracy, completion, relevant experience, education, training and other job related qualifications. This is a regular, full-time unrepresented position.
Note: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.