• A relationship builder and connector.  Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
• Leadership through consensus.  Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
• A keen sense of ethics.  Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
• Innovative and flexible.  Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community.
• Objective accountability about outcomes.  Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
• A strategic problem-solver.  Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
• Intellectual curiosity.  Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
• A polished and professional demeanor.  Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
• A Positive Attitude.  Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace.

Administrative Analyst:

• Performs a variety of professional analyses, studies, and research projects including those regarding budget, finance, and operating issues 
• Identifies issues; collects data; analyzes alternatives and makes recommendations
• Prepares and presents reports
• Serves as team member when assigned to special projects 
• Assists with the development of policies and procedures 
• Participates in program implementation and monitoring activities 
• Provides assistance in developing department budget 
• Collects and analyzes financial data; reviews and analyzes budget requests 
• Creates data tracking and reporting systems 
• Assists in the preparation of fiscal impact and other special financial analyses
• Participates in research, evaluation, and negotiation of proposed contractual obligations and agreements 
• Analyzes federal, state, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives; ensures departmental compliance; 
• Coordinates assigned activities with other City departments, divisions, units, boards, committees, task forces, external organizations, and the general public 
• Responds to and resolves inquiries and complaints 
• Attends and participates in professional group meetings 
• Stays abreast of new trends and innovations in assigned field 
• Creates and uses spreadsheets, databases, and other personal computer software to develop and maintain departmental management information systems
• Works various hours, including nights and weekends, as deemed necessary by manager/supervisor, to conform with changing priorities and meet deadlines
• Reports to work as scheduled; maintains satisfactory attendance record
• Performs other related work as assigned 

• Manages programs and projects as assigned; oversees program administration and operation; assists in the delivery and implementation of program strategies and process improvement
• Coordinates and conducts complex professional-level public administration studies and projects; prepares and presents reports of findings and recommendations; supports and facilitates the implementation of programs and projects; identifies issues and recommends solutions; monitors and reports implementation status and activities
• Monitors program progress in meeting goals and objectives
• Administers departmental operating budget; allocates budgeted resources within internal budgets and administers approved budget; assigns and authorizes expenditures
• Analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions
• Prepares multi-year financial forecasts; track and monitors budget expenditures
• Plans, coordinates, and evaluates activities associated with assigned contracts; administers assigned contracts
• Resolves complex customer service issues; receives and investigates complaints and recommends corrective action as necessary
• Plans, prioritizes, assigns, and oversees the work of professional and administrative support staff; provides staff training; coaches employees to improve job performance and to correct deficiencies; may conduct or contribute to employees' performance evaluations
• Performs other related duties as required

• Develops, directs, manages, administers and strategically plans key department functions, projects, programs and administrative areas of responsibility including budget, public information, education and outreach programs, and other complex project that cross department lines
• Conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary
• Independently coordinates and conducts complex analyses, research projects, and studies and oversees analytical activities within the department including those regarding budget, finance and operating issues; analyzes alternatives and makes recommendations
• Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences
• Attends meetings, study sessions and workshops of the City Council, Commissions or others, to present information and answer questions
• Implements new systems, methods and procedures including developing and maintaining management information systems that support the needs of the Department; proposes, designs, implements and tracks automation solutions
• Coordinates and participates in the preparation and administration of grants
• Assumes responsibility for managing budget development and administration activities for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions
• Prepares and oversees the preparation of multi-year financial forecasts; manages the tracking and monitoring of budget expenditures
• Recommends the selection of staff; provides or coordinates staff training; assists in training assigned staff; evaluates assigned staff; works with employees to correct deficiencies
• Responds to and resolves difficult and sensitive inquiries and customer service complaints
• Travels to offsite locations within and outside the City
• Performs other related duties as required

MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:

Knowledge of:
 
- Principles and practices of public administration
- Pertinent Federal, State, and local codes, laws, and regulations
- Principles of budget preparation and administration and grant application and administration  
- Principles and practices of program development and administration, contract negotiation, preparation, and monitoring
- Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of assignment
- Methods and techniques of research, analysis, and statistical and analytical report preparation
- English usage, spelling, grammar, and punctuation
- Principles and practices of customer service, public relations, public information, and program education and promotion
- Principles and procedures of financial record keeping and reporting
- Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications
- in addition, for Principal Analyst, current information systems and networking technology, functions of municipal government, and principles of supervision, training and performance evaluation

Ability to: 

- Perform professional level administrative support duties involving the use of independent judgment and personal initiative
- Organize, coordinate, and prioritize activities to meet established deadlines;
- Participate in the development and implementation of goals, objectives, and procedures for assigned areas
- Participate in budget preparation and administration for assigned areas
- Interpret and apply administrative rules and departmental policies and procedures
- Prepare clear and concise administrative and financial reports
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
- Understand the organization and operation of the assigned area as necessary to assume assigned responsibilities
- Operate a variety of office equipment including computers and associated business software applications
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective relationships with those contacted in the course of work
- Conduct business offsite and travel to various locations within a reasonable timeframe
- In addition, for Principal Analyst, supervise, organize and review the work of lower level staff; participate in the selection, training, and evaluation of subordinate coworkers; negotiate and administer various contracts; direct, organize, coordinate and participate in various complex organizational studies, analyses, and projects

Education:  Bachelor's degree from an accredited college or university in Business, Public Administration or other related field. Master's degree in related fields preferred for Senior Analyst and Principal Analyst.

Experience: 

Administrative Analyst: Two years' professional-level management analyst experience within a municipality or other public sector agency, or one year professional-level management analyst experience with a municipality or other public sector agency and a Master's degree in a related field.

Senior Administrative Analyst: Four (4) years' professional-level management analyst experience within a municipality or other public sector agency.

Principal Administrative Analyst: Five (5) years of professional-level management analyst experience within a municipality or other public sector agency, including at least one (1) year of supervisory experience.

License/Certification: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment.

FLEXIBLE STAFFING/RECLASSIFICATION
Administrative Analyst incumbents may be recommended for reclassification to Senior Administrative Analyst upon meeting the minimum qualifications for the Senior Administrative Analyst and proof of acquiring the professional designations/certificates for performance of the higher-level duties.  The minimum requirements for reclassification consideration, subject to the review, recommendation, and approval of the department head and human resources, includes the following:

• Three years' as an Administrative Analyst for the City of Huntington Beach 

• An online application must be completed in its entirety.  Please attach a cover letter and resume. 
• All applications will be closely reviewed for relevant experience, education and training.  
• Applicants must clearly demonstrate meeting education and experience qualifications and respond completely to supplemental questions or they may be subject to exclusion from further consideration. 
• Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
• Applicants whose qualifications BEST meet the City's needs will be invited to participate in the assessment process, which will include a virtual oral board examination (weighted 100%) - tentatively scheduled for the week of January 19 or the week of January 25, 2021.
• Depending upon the size of the applicant pool, the assessment process may also include other job-related tests (Pass/Fail) either prior to or following the oral board examination.
• Candidates successful at obtaining a passing score on all components of the assessment process will be placed on the employment eligible list(s) from which hires may be made. The employment eligible list(s) may be valid for one year, unless exhausted sooner.
• Prior to making a final selection, additional interviews may be conducted with the top candidate(s) -tentatively scheduled for the week of February 1, 2021.
• Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results. Other background reports may also be conducted depending on the position. 
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates.  Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds).   

Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.