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City of Torrance-Administrative Assistant

12/17/2020 6:37:21 PM 304

Salary

$22.00 - $27.46 Hourly

Location Torrance, CA

Torrance, CA

Job Type

Permanent Full-time

Department

Varies

Job Number

20121133

Closing date and time
12/27/2020 at 11:59 PM Pacific Time (US & Canada); Tijuana







WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT 
IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.
____________________________________________________________________________


Interested in working for a local government agency? Do you want to work for a dynamic City?  
If the answer is yes...
The City of Torrance is accepting applications for Administrative Assistant!
 
The City of Torrance is seeking a responsive and adaptable Administrative Assistant. This position perform a variety of advanced clerical and routine administrative work of a general or specialized nature in support of the operations of an assigned division or departmental function.  The current available position is in the Finance Department.  

The Position
Administrative Assistants are responsible for office work requiring independent judgment and discretion and may provide training and/or direction to less experienced office support staff. These individuals process various forms such as time and leave records; personnel forms, purchase requisitions, invoices and other forms specific to the operations of an assigned work unit; provide information and assistance to other City staff and the general public regarding assigned programs, policies, and procedures; and serve as point of contact for the department coordinating communication, information, schedules and activities.

The Finance Department
The Finance Department is responsible for maintaining the City’s financial health and monitors and reports on the City's financial position. The Finance Department serves as an internal fiscal consultant and works in collaboration with other City departments to meet their service objectives and financial goals. The Department has three (3) divisions, in addition to the Department's general administration.

For a detailed job description, click here.

QUALIFICATION GUIDELINES

Education and Experience
Any combination of education and experience that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and skills would be:

Graduation from high school or equivalent and three (3) years of increasingly responsible clerical and customer service experience.

Specialized training in office skills and effective use of standard office software is highly desirable.

License and/or Certificates
Possession of a valid California Class C Driver License and safe driving record may be required for assignment to some positions in the classification.

Successful candidates will possess the following:

  • Strong attention to detail;
  • A proven track record of delivering high-quality, error-free products with tight deadlines;
  • Excellent written and verbal communication skills;
  • Demonstrated skills in working with and knowledge of Microsoft Office programs including Word, Excel and Outlook;
  • Effectively handle multiple projects and constantly shifting priorities;
  • Excellent administrative, organizational and research skills with the ability to follow through and exercise independent judgment;
  • Demonstrated ability to work effectively in a team environment, as well as independently; and
  • Knowledgeable in invoice processing procedures.

HOW TO APPLY & EXAM PROCESS

Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. The application filing period closes Sunday, December 27, 2020 at 5:30 p.m.
 
Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following components:
 
Written Test: weighted 25% (Tentatively scheduled on January 6, 2021)
Performance Test: weighted 25% (
Tentatively scheduled on January 26, 2021)
Panel Interview: weighted 50% 
(Tentatively scheduled on January 26, 2021)

SPECIAL NOTES

Visit www.torranceca.gov to find out more information about our community.

Applicants with disabilities who require special testing arrangements must contact Human Resources prior to the examination date(s). For further information, click here.

As a condition of employment, candidates must pass a background check and a pre-employment medical examination.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

Agency
City of Torrance
Phone
310-618-2915
Website
http://www.TorranceCA.Gov/Jobs
Address
3231 Torrance Blvd.

Torrance, California, 90503
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