City of Los Angeles-Staff Accountant

5/28/2020 11:51:59 PM 269

Salary$3,887.50 - $5,636.83 Monthly $46,650.00 - $67,642.00 Annually

$46,650.00 - $67,642.00 Annually

Location 811 Wilshire Blvd, 6th floor, Los Angeles, CA

Los Angeles, CA

Job Type




Job Number



Finance Grants Management

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Job Summary

The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference.  Our staff are flexible and passionate about enriching people's lives.  If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team.  LAHSA is leading the fight to end homelessness in LA County.  Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package. 
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles.  As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $300 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness. 

Under the direction of the Manager, Finance Programs, this position will assist in the daily operations of the financial department of LAHSA.  Areas of responsibility include professional level day-to day grants management, general ledger account management, accounts receivable, timely processing of funding requests for sub recipient contracts, financial reporting, and technical assistance.  This position primarily functions as assistant to the Sr. Accountant.
The ideal candidate will thrive in an environment where coordination and collaboration are critical to success.   This position works closely with LAHSA staff and homeless services agencies and must accomplish the following: 

  • Work with homeless services funders and sub recipients to ensure compliance with
    • contract terms, policies and procedures and provide any necessary technical assistance.
    • Communicate information and ideas clearly, as well as concisely, both written and oral.
    • Observe and evaluate the outcome of a problem solution to identify lessons learned or redirect efforts.
    • Read, interpret and apply laws, rules, regulations, policies and/or procedures.
    • Evaluate information against a set of standards.
    • Think logically in analyzing and solving problems.
    • Perform mathematical tasks rapidly and accurately.
    • Demonstrate attention to detail.
    • Manage time appropriately.
    • Work with a wide range of constituents in symbiotic manner.
    • Maintain appropriate confidentiality with regards to individual client information, as well as sub recipient information.

    Essential Job Functions


    • Track, report, and make professional level recommendations with regard to sub recipient fiscal performance, including sub-contract budget provisions, budget modifications and/or amendments.
    • Prepare and maintain accounting records for pass?through programs; examine, analyze and interpret accounting records for the purpose of giving advice or preparing statements.
    • Analyze sub recipient monthly budget and accounting reports to maintain expenditure controls.
    • Review, analyze and interpret cost allocation plans.
    • Assist in providing technical assistance and training to sub recipients and peers.
    • Participate in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
    • Assist in establishing, implementing and maintaining internal controls and accounting policies and procedures of LAHSA.
    • Maintain accuracy and data quality within the Homeless Management Information Systems (HMIS) database.
    • Offer innovative enhancements to department operations and process.
    • Ensure funding requests are reviewed and processed appropriately and expenditures are properly recorded in the general ledger, including grant - funding source(s), account code, function, program, and contract, as well as
    • appropriately entered into LAHSA's automated fund accounting system general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations.
    • As deemed necessary, provide assistance in monitoring of program sub recipients to verify accuracy of records, compliance with standards, policies and procedures.Also, help to compile monitoring findings and communicate results and recommendations for improvements to systems and procedures.
    • Assume other responsibilities as designated by the Chief Financial Officer, Controller and Manager, Finance Programs.
    • Specific:  

      • Function as Non-CoC Program expert in partnership with the Integrated Agency Support Team.
      • Provide assistance in review process of Non-CoC / CoC budget.
      • Assist in the approval of cost allocation plans, as well as the monthly monitoring of compliance with match requirements.
      • Review budget modifications and change requests from sub recipients and coordinate with supervisor for approval.
      • Maintain a sub recipient log for each contract to keep track of billing, budget and spending issues.
      • Track, monitor and analyze a sub recipient's monthly expenditures to ensure expenses are within the approved budget and communicate any deficiency with the sub recipient for monthly FCGM reporting (BvA).
      • Follow-up on funding request submission from sub recipient on a monthly basis.
      • Prepare a monthly report of outstanding/un-posted funding requests.
      • Create and send funding request template to sub recipient when contract is executed.
      • Maintain and update spreadsheets for each contract to keep track of a sub recipient's monthly requests.
      • Prepare audit confirmations.
      • Act as back up to Sr. Accountant and Manager, Finance Programs, when deemed necessary.

      Knowledge, Skills & Abilities

      • Fund accounting and Fiscal grants management of Federal and Non-Federal funds.
      • Homeless funding regulations, requirements and procedures, including the HUD CoC
      • Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), Homeless Family Solution System (HFSS) Coordinated Entry Systems (CES) and City and County Homeless Strategies
      • LAHSA Homeless program types.
      • 2 CFR 200 and Funding regulations
      • Team?based project management (Integrated Agency Support Team (IAST)).
      • Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet, as well as working knowledge of project management software (MS Project, Team GANTT).
      • Knowledge of fund accounting software, preferably Sage.
      • Training & Experience

        Graduation from an accredited college with a Bachelor's Degree in accounting, finance, or business administration; OR an equivalent combination of applicable training and experience may be substituted for educational requirements. CPA license is a plus. Candidate must possess a minimum of three years of accounting or auditing experience in a governmental or non-profit organization.

        Salary Range
        $46,650 - $67,642
        Appointments are typically made between the minimum and the midpoint of the range, depending on qualifications.

        Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org; or in person @ 811 Wilshire Blvd., 6th Floor, LA, CA  90017.

        Los Angeles Homeless Services Authority
        811 Wilshire Blvd, 6th floor

        Los Angeles, California, 90017