RECRUITMENT DETAILS:

• The anticipated opening in the Special Education Department is 40 hours per week, 12 months per year.

• We will be establishing a hiring Eligibility List for the anticipated opening and any potential future openings.

• The recruitment will be run as Promotional Only, meaning it is only open to current permanent employees and employees on the reemployment list.

• This will result in the creation of one hiring Eligibility List for successful internal candidates which will be used to fill open positions during the life of the list.

• Only online applications will be accepted: https://www.governmentjobs.com/careers/downey

EDUCATION & EXPERIENCE

Any combination equivalent to:

• Graduation from high school.

• Three years' experience working with computer operations, data processing and specialized software applications,

• including two years of experience working with special education laws, practices, policies and procedures.

• Experience operating the web-based Special Education Information System (SEIS) and/or MAA and LEA Medi-Cal Billing Option programs is preferred.

LICENSES AND OTHER REQUIREMENTS:

• Some positions in this class may be required to possess a valid California driver's license.

• Must be, and remain, insurable under the District's vehicle driver's insurance policy at the standard rate.

• Travel to attend training workshops may be required.

KNOWLEDGE OF:

• Systems, resources and platforms typically used in a Special Education Department or environment, such as, but not limited to, web-based Special Education Information System (such as SEIS) and/or CALPADS.

• Policies and objectives of the special education program and related activities.

• Special education terminology and procedures.

• Modern office practices, procedures and equipment.

• Record keeping techniques including statistical record keeping.

• Reading and writing communication skills.

• Interpersonal skills using tact, patience and courtesy.

• Operation of a computer and data entry techniques.

• Computer software applications, i.e., Microsoft Word, Excel, PowerPoint, Outlook, internet, etc.

ABILITY TO:

• Understand and remain current on legislation specific to assigned programs such as the California School-Based Medi-Cal Administrative Activities Manual, applicable sections of the State Education Code, and other applicable laws.

• Perform a variety of records management and data control duties involving interpretation of special education policies.

• Maintain accurate special education records and files, and prepare reports.

• Communicate technical concepts of MAA, LEA Medi-Cal Billing Option, and Special Education programs to others.

• Maintain confidentiality of sensitive student information.

• Understand and follow oral and written instructions.

• Type at an acceptable rate of speed.

• Establish and maintain cooperative and effective working relationships with others.

• Operate a computer keyboard and a variety of office equipment.

• Meet schedules and time lines.

• Prioritize and schedule work.

• Understand and interpret rules and written directions and apply them to specific situations.

• Compose correspondence independently.

• Exchange information in person or on the telephone.

• Read a variety of materials.

• Attend off-site training sessions and meetings.

• Demonstrate attendance sufficient to complete the duties of the position as required.

• Work independently with little direction.

• Demonstrate mental acuity sufficient to perform the essential functions of the position.

• Be motivated to produce high quality work product.

• Comprehend and follow directions.

• Maintain a work pace appropriate to the position.

BASIC FUNCITION

Under the direction of the Director, Special Education, perform a variety of complex clerical functions related to the Special Education program, Medi-Cal Administrative Activities (MAA) and Local Educational Agency (LEA) Medi-Cal Billing Option Program, and CALPADS; records management and data control duties involving inputting, processing, importing and exporting a variety of special education data, records and reports; obtain and maintain accurate data and current confidential files on students with special needs; operate a computer to enter and maintain data; interpretation of special education policies.

REPRESENTATIVE DUTIES:

• Compile, import, export, and submit requested data to and from applicable programs and software on behalf of the District and associated Special Education Local Plan Area to County, State and Federal agencies within established time lines; initiate queries and generate a variety of computerized reports; audit data entry errors and assure accuracy of input and output data. E

• Provide technical information in person and on the telephone concerning policies and procedures of the special education program according to established guidelines; respond to inquiries from in-District and out-of-District personnel as requested; maintain confidentiality of sensitive student information; provide forms and distribute completed forms to appropriate personnel. E

• Perform responsible and complex clerical functions related to the collection of and reporting of relevant data for MAA and LEA Medi-Cal Billing Option Program; reconcile, audit and report data in order to maximize income from both funding sources; and communicate and interact with contractors, vendors, community agencies and regulatory agencies.

• Verify LEA Medi-Cal Billing Option Program provider eligibility for participation; determine the validity of the records of special education student health services performed; and provide the identifying informationneeded for billing for the LEA Medi-Cal Billing Option Program. E

• Provide training and technical support to District personnel regarding MAA/LEA Medi-Cal Billing Option Program fiscal and reporting requirements in order to maximize funding. E

• Input data to a web-based computerized Individualized Education Program (IEP) system. E

• Obtain data and maintain accurate databases and current confidential files on students with special needs, as well as students in residential/non-public school settings; enter data received from special education staff into appropriate system; assure accuracy and proper order of files. E

• Interact with contractors, vendors, community agencies, and regulatory agencies as needed. E

• Perform a variety of records management and data control duties involving interpretation of special education policies. E

• Forward confidential records/files upon written or verbal requests from in-District and out-of-District personnel according to established guidelines; assist staff in obtaining prior records of students as requested. E

• Prepare, maintain and distribute caseloads for special education classes, resource programs, occupational therapy, physical therapy, and other services as assigned. E

• Assist in updating specific program systems, policies, procedures, and related forms and notices. E

• Compose correspondence independently or from oral instructions; prepare letters, memos and forms, requesting, providing or verifying information. E

• Operate a computer to input, output, update and access a variety of records and information; generate records, reports, lists and summaries; operate a variety of office machines. E

• Attend Special Education, MAA/LEA Medi-Cal Billing Option Program, and related training. E

• Perform related duties as assigned.

  Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.

ALL COMMUNICATIONS FROM DUSD REGARDING TESTING AND/OR INTERVIEWS WILL BE SENT VIA EMAIL.

Given the current COVID-19-related closures of our offices and schools, examinations and interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities as well as access to basic Microsoft Office Suite software.

ENVIRONMENT:

Office environment; subject to constant interruptions and noise.

PHYSICAL ABILITIES:

Dexterity of hands and fingers to operate a computer and office equipment; sitting or standing for extended periods of time; kneeling and bending; reaching horizontally and overhead to retrieve and maintain files and to store supplies and records; lifting and carrying objects weighing up to 25 pounds; seeing to view and computer monitor and read a variety of materials; and hearing and speaking to exchange information in person and on the phone.